EXECUTIVE ASSISTANT
Total years of experience :25 years, 7 Months
Adroitly handled the massively increasing challenges straight from grass root level to mitigation level by coordinating proper
actions and streamlining the process; sustained a positive attitude by self-motivating and emphasizing the goal to fulfill
accountabilities.
→ Promoted twice for initiating a few in-house software like PERMS, ELD and Action Tracker in coordination with the IT team;
mitigated the arising challenges in risk and assurance, meanwhile owned administrative rights for the software.
→ Coordinated the successful establishment of the ELD, an in-house software, with the software/IT team for the automatic
calculation and tracking of liquidity damages flow that was disordering up with manual calculation and thus creating heavy
misperceptions; collaboratively worked with supervisors and IT team to coordinate the software requirements as per the project
drawbacks along with various trial and errors.
→ Delivered training sessions to delivery teams of different projects about the ELD functions, which went live in September 2020;
received administrative rights of the software leading to the smooth tracking of liquidity damages.
→ Held accountability to highlight all liquidity damages above $100K and create an LD committee to discuss related matters,
which involved the CEO, Managing Director, PD, etc.
→ Self-taught and motivated to work for Risk & Assurance by gathering information, expertise, implementation of the right action
and team handling; aligned to the duties at a fast pace and independently handled them with minimum supervision and zero
guidance.
→ Coordinated with the quality team and developed risk function by creating the layout and gathering all unorganized documents
and risk policies and uploading the same on QMS; led to the proper tracking of risk and assurance and got appointed as an
Approver for quality uploads for this function.
KEY ACCOUNTABILITIES
PETROFAC INTERNATIONAL (ECOM)
Risk & Assurance Coordinator
• Oversee the entire aspects of risk management right from analyzing the weekly proposal status reports, coordinating RRC and
risk reviews and compiling and distributing documentation of every Gate to GRC; authenticate compliance check through
evidence and tracking activities of all post RRC functions and risk mitigation, issue reports, etc.
• Competent in operating PERMS, and in-house software for managing, tracking and recording the total administrative functions.
• Excel in handling the Action Tracker software to streamline the tracking process; track the assurance and critical actions, deliver
reports to teams, prepare key documentation for OpCom and other internal meetings using the same.
• Look after the financial aspects by accumulating running costs from the assurance department for monthly review, which
includes recruits, travel expenses and purchases.
• Undertake administrative rights for the ELD software; create project database, train teams and respond to technical inquiries.
• Resourceful in updating the E&C DOA (Delegation of Authority) as per the Group DOA and make changes as required; update
the same on QMS and distribute accordingly.
• Deliver consistent administrative support for calendar management, arranging meetings, handling correspondence, maintaining
petty cash, filing system, travel and hotel booking, handling inventories, etc.
• Meticulously screen the incoming correspondence and reports, prepare MoM on notes taken, proofreading, filling the weekly
timesheet, sick/annual leaves, presentation preparation, etc.; coordinate for material, team appraisal and group travel and
create reports as per requirement.
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