Administrative Assistant
Bin Omran Trading & Contracting W.L.L.
مجموع سنوات الخبرة :13 years, 4 أشهر
Bin Omran Trading & Contracting W.L.L.
P.O. Box 5006 Doha-Qatar
September 2013- Present
HR/Administrator Assistant (Current Position)
Description:
Human resource assistant is the behind-the-scene collaborator and colleagues whose main job responsibilities are focused on helping HR directors and Managers accomplish HR related tasks. HR assistants are involved with day to day programs and services that relate to company’s human resources division.
Duties and Responsibilities:
➢ Answering employee questions and queries.
➢ Processing incoming mails.
➢ Creating and distributing documents.
➢ Maintaining computer system by updating and entering data.
➢ Setting appointments and arranging meetings.
➢ Compiling reports and spreadsheets for the team.
➢ Participating in recruitment efforts such as organizing resumes and job applications, scheduling interviews and assimilation process for newly hired employees.
➢ Assisting payroll for work related issues of the employees.
➢ Assisting accounts department for the invoices and other queries.
➢ Assisting other colleagues in other work related issues.
Ticketing Officer/ Hotel In charge:
➢ Preparing and buying ticket for Management upon their request and for laborers and other staff’s tickets.
➢ Assisting and coordinating to Payroll regarding the tickets and encashment for labors and some issues related to employees.
➢ Meeting, discussing, greeting all the travel agencies to get or find good offer.
➢ Checking for some hotels as instructed by HR/Director for some staffs.
➢ Dealing and getting good offers from different hotel.
➢ Doing bookings and queries for all Hotel and Travel Agencies.
PR Assistant:
➢ Assisting HR Recruitment officer for the new employees (calling, following up the new recruit staff for their assimilation process and boarding.
➢ Assisting PRO for some documents related to our work load (i.e. Visa, ID, documents, etc.) and CID case for laborers.
➢ Sending email and follow ups for Insurance of the fleet and equipment’s.
➢ Coordinating with Garage and the Insurance Company for documents and checking.
Other Tasks:
➢ Assisting other Managers from all the departments if they called for assistance.
➢ Greeting/Talking to un-expected visitor to direct them to designated person for their queries.
➢ Assisting other Managers from our sites if they call for checking some issues for their staff.
HR Secretary (HR/Administration)
Description:
A secretary or administrator provides both clerical and administrative support to professionals, either as part of a team or individually. The role plays a vital part in the administration and smooth-running of businesses throughout industry. Secretaries/administrators are involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior
Office Clerical and Customer Service
LaVilla Group of Hotels
P.O. Box 200408 Doha-Qatar
January 2011 - Present
Front Desk/ Receptionist
• Answer telephone, screen and direct calls.
• Take and relay messages
• Provide information to callers
• Greet persons entering organization
• Direct persons to correct destination
• Deal with queries from the public and customers
• Ensures knowledge of staff movements in and out of organization
• General administrative and clerical support
• Prepare letters and documents
• Receive and sort mail and deliveries
• Tidy and maintain the reception area.
Room Attendant
• Ensuring the safety and well being of guests by practicing safety standards at all times and reporting to the appropriate departments
• Responsible in thorough cleanliness and sanitation of guest rooms
• Maintaining storage rooms and stocking carts
• Recording room status on work assignment sheets
• Providing information to guests about hotel services, facilities and other amenities.
• Preparing rooms for guest arrival and responding to special guest requests, such as delivering newspapers or cleaning a spill
• Ensuring the room's equipment and facilities are functioning properly and report any faulty appliances