Procurement Officer
Catholic Relief Services
Total years of experience :13 years, 9 Months
Ensure that all procurement is done efficiently according to CRS Policy.
Consult with Head of Programming (HOP) and Head of Operations (HoOPs) to identify the main types of
goods and services that will be needed in near term based on the current portfolio of programs and
operations, and use this to conduct regular market assessments of best sources and prices.
Prepare procurement reports for Country Program staff.
Responsible for working with auditors and responding to queries coming from auditing reports regarding
procurement issues of country program.
Coordinate with other departments to make sure PRs, supplier quote responses, and POs are complete and
clear.
Provides support and training on procurement management to CRS staff and partners as found necessary
by management.
Providing efficient support and ensure success of the overall procurement & logistics activities, while
providing efficient utilization of resources in accordance with UN procurement procedures.
Act as focal point for requisitions received for the procurement of goods and logistics services for the main
and field offices by issuing tenders and POs after completion of the procurement cycle as per rules.
Ensure fairness in transparent bidding processes and effective competition, as well as best prices and best
value for money in all procurement and logistics activities.
Manage all logistical arrangements ensuring proper quality control, specification compliance, monitoring
and verification of deliveries, plus timely delivery to the end user.
Oversea travel, accommodation, flight booking for national and international staff for official business
arrangements.
Working with SAP/Prism
Contacting shipping lines.
Negotiating the best competitive prices.
Supervising, handling and revising the final docs for approval.
Standardizing way of work, reducing discrepancies by changing data entry methods.
Enhancing relations with shipping lines through meetings.
Monitoring data management to keep accurate product, contract, pricing and invoicing information.
Working closely with suppliers operations.
Providing accurate routing information to ensure that delivery times and locations are coordinated.
Knowledge of managing returns and rejections professionally & promptly with suppliers.
Planning of procurement, production lead time, inventory control, logistics and distribution
Responsible to avoid out of stock situations by preparing regular Stock Reorder / follow up sheets.
Communicates and meets with Suppliers along with the Sales Director to negotiate / agree on Stock orders.
Communicate with the suppliers, finance and warehouse upon the confirmation of orders.
Monitoring stock levels and Inventory management for multinational principal accounts under
my responsibility.
Communicating and following up with the Finance Departments to ensure orders release and payments.
Effectively and independently chairs meetings with suppliers to solve issues and negotiate deals.
An ability to handle the pressures arising from having to meet deadlines and targets.
Accurately calculating total Purchase costs in relation to proposed new projects.
Resolves product or service problems by clarifying the customer's complaint; determining the cause of the
problem; selecting and explaining the best solution to solve the problem; expediting correction or
adjustment; following up to ensure resolution.
Maintains financial accounts by processing customer adjustments.
Prepares product or service reports by collecting and analyzing customer information.
Contributes to team effort by accomplishing related results as needed.
Finance