Secretary to PM Emaar & RE Dewan Architects & Engineers
Shapoorji Pallonji Mideast LLC
مجموع سنوات الخبرة :28 years, 3 أشهر
Document Controller (for Shapoorji) & Secretary (for both Emaar & Dewan)
Was originally hired by M/S Shapoorji Pallonji Mideast LLC to work as Archives Clerk or Document Controller (Inward Documents) in March 2017 & was deployed at SPML’s 52/42 Residential Development 5JJ Dubai Marina project. Major responsibilities included:-
• Receiving all incoming documents including various submittals viz. Document Submittals, Material Submittals, Technical Submittals and Shop Drawing Submittals coming in from the project’s consultant M/S Dewan Architects & Engineers with their comments.
• Recording the inward documents in the Inward Log maintained in MS Excel form & then distributing them to the concerned managers for their further action.
• Distribution / Circulation of all the incoming documents to the respective engineers & managers.
• Any other task as & when assigned by different managers.
Recognizing the potential & the excellent skills vis-à-vis written & spoken English as well as administrative & operational background, I have been nominated by Shapoorji Pallonji to work for both Dewan Architects & Engineers (Consultants) and Emaar Properties PJSC (Client) as Secretary-cum-Receptionist. The assignments include:-
• Attending weekly progress meetings representing client & consultant to record & prepare Minutes for Resident Engineer - Dewan & later circulate them to all attendees after its finalization.
• Attending any other meeting to record, prepare & circulate Minutes as & when directed by the consultant or client
• Sending invitation of weekly progress meeting to all invitees on behalf of Resident Engineer - Dewan using the available feature in MS Outlook.
• Drafting various letters as well as e-mails on behalf of Resident Engineer - Dewan & also senior managers of Emaar camped at project’s site office.
• Attending phone calls while seated in consultant-client’s reception area / office & greeting incoming guests.
• Receiving inbound mail on behalf of Emaar’s Project Manager.
• Any other basic task related to document controlling on behalf of the consultant viz. filing, updating logs, etc.
• Any other administrative task assigned by the consultant and client.
Checking of Credit Invoices coming in from the suppliers & making payment sheets thereof.
Maintaining Metac’s workers’ record in soft-form on MS Excel viz. their name, staff / card #, trade & salary.
All other accounts related & administrative work assigned by my immediate superior.
Looked after all administrative affairs vis-à-vis Aliyat's newly established office-cum-warehouse in Jeddah, KSA.
Correspondence with the concerned personnel at Aliyat's Head Office in Dubai, also acting like a liaison between my local Saudi Manager & personnel at H.O., Dubai.
Prepared basic accounting work-sheets on MS Excel vis-à-vis Jeddah office's expenditure details for onward reporting to company's Head Office in Dubai.
Maintained & Up-kept house-keeping standards of the company maintained apartment in Jeddah, KSA.
OPERATIONS: Manager Operations, Islamic Banking Group
Developed & monitored the strategy to promote & market Islamic products to bring in line with the organization's core objective to maximize profit.
Updated operational manuals keeping in view the Shariah concepts.
Prepared & presented management reports.
Handled any other assignment assigned by the Group Head - Islamic Banking Group.
T24 MANAGEMENT: Manager Operations & T24
T24 is a banking software that Allied Bank Limited acquired in 2006 from a world renowned Swiss company named Temenos that has provided banking software solutions to nearly 600 establishments including banks across the globe.
Monitored T24 software implementation process so as to monitor whether it was user friendly & was bugs free.
Liaison with branches working on the new banking software & also new branches that opened directly on T24, ranging from their infrastructural requirements to training on T24 of staff posted at those branches.
Handled Branches’ Operational Matters like Monitoring of CNICs’ Verification Status; Outstanding Pak Account Entries’ Reconciliation; and Timely Verification of CPs & Accounts through regular follow-up with branches by way of telephone calls as well as e-mails.
Assisted the Regional Head Banking Services - Lahore West Region in daily operational work, miscellaneous correspondence through e-mail, preparation of his branch visit reports, etc.
Revised the 20 T24 Branch Users’ Guides / Manuals in light of functional or structural changes in T24 system in an exclusive assignment. These Users’ Manuals were originally prepared while I was posted at ABL’s Banking Systems Implementation Group (BSIG).
T24 USERS MANUALS' PREPARATION: Member T24 Users Manuals' Preparation Team
Prepared 20 T24 Branch User’s Manuals on different menus / sub-menus / versions of T24 after proper testing of the subject menus / versions on 20 core modules. All of these manuals were approved by ABL’s highest approving authority called MANCO & were available to the readers / end users of T24 at Bank’s portal while their printed versions were distributed to all branches / offices working on T24.
Conducted Orientation Sessions on T24 for Branch Managers (BMs), Customer Service Managers (CSMs), Branch Operations Managers (BOMs), Officers & Tellers, as a 90-minute dedicated session.
CREDIT DOCUMENTS’ PROCESSING: Credit Administrator / Analyst
Processed Documents for Issuance of Disbursement Authorization Certificates (DACs) & Security Compliance Certificates (SCCs).
Issued Banking Facilities Letters (BFLs) to Customers / Clients / Parties after thorough checking of approved Credit Application-cum-Office Notes.
CREDIT MONITORING: Credit Monitoring Officer
Monitored loans / advances extended to various parties by branches of the assigned regions by way of various statements, telephonic follow-up with those branches as well as concerned personnel at the respective regional offices till the streamlining of bad loans, if any.
Regularly monitored the overall outstanding loans & their recovery.
Prepared monthly reports regarding lending & recoveries for presentation to the higher management.
OTHER POSTS / ROLES / ASSIGNMENTS: Banking Officer
As Coordinating Officer at ABL’s Islamabad Stock Exchange Office (ISEO) under the administrative control of Circle Office, Islamabad.
As Credit Monitoring Officer at Credit Monitoring Desk.
As Officer Establishment in Establishment Department.
As Personal Assistant (PA) to Circle Executive, Islamabad.
As HR / Compliance Officer at Islamabad Circle Office.
TRANSLATION: Translator - Urdu to English
Translated Urdu news clippings & reports into English. Initially, I was translating news from the crime section only but by the time I finished my short stint at The News, I was translating brief news clips on sports also, particularly cricket.