Senior Property Specialist
Magrabi Retail
Total years of experience :19 years, 2 Months
Leasing Section:
• Review and revise all information in the lease agreements and abstract critical terms and clauses.
• Enter all abstracted lease data into the Real Estate Module System (using SAP).
• Preparing rental payments, and bills to landlords as per payment dues.
• Work closely with Accounting Dept. to ensure the due payments are released.
• Provide documentation and support during lease audits.
• Arranging Leasing Budget and Cash flow.
• Create log to monitor payments & contracts duration (Rent commencement date till expiry date)
Facility Management Section:
• Responsible in managing and monitoring the day-to-day operations requests of the facilities department, through “Help Desk”
• Daily duties will include ensuring the passing of information between Facility Management Company and Operations to ensure smooth operation without delays that may reflect in the store to operate.
• Facility Management includes, preventive and corrective maintenance in addition to ATS maintenance.
• Reporting duties includes, budget and OPEX Cash flow.
• Preparing payments for the FM contractors.
• Contract Management duties shall include renewal and review of contracts.
Construction Management Section:
• Project Owner of the implementation of “New Store Module” on EPM from project start-up till close up.
• Facilitating project session, and workshops and meeting to ensure project progress in track as scheduled.
• Prepare project reports on deliverables and tracking budgets.
• Participate in setting budgets based on analysis.
• Creating Purchase Requests using SAP for civil/furniture works to create a Purchase Order by Supply Chain.
• Preparing all the payments for contractors according to payment terms until the completion of store.
• Maintain and follow with site Engineers and contractors to ensure work progress on site is on time
• Preparing and maintaining progress reports, payment and contractor logs.
• Preparing the monthly capex cash flow and payments forecast, based on YTD budget.
• Reviewing the Statement of Accounts for the contractor to ensure balance of the contractor with accounts dept. and ensure no outstanding payments are on hold and monitor their payment history.
• Coordinate with fixed asset team for the assets recorded on SAP in case of closure or refurbishment stores.
• Prepare Monthly report for SLA presenting the monthly planned and actual works.
• Coordinate all the Entertainment events inside the hotel for guests in-house.
• Coordinate on-site arrangements with the concerned departments to ensure that everything is ready and set up before the starting of the event.
• Attending the event to ensure everything is running smoothly.
• Arrange any renting equipment’s / Furniture or facilities from suppliers for the event
• Prepare Materials for the events.
• Setting up meetings with supplier and event agency for themed events and performances.
• Prepare action plan and distribute to all departments concerned.
• Assist on preparing contracts and takes attendance of Entertainers for the monthly payments.
• Follow up with Financial Department for any payments dues.
• Organizing with the Entertainment agency type of Events and Entertainers for the shows.
• Coordinate with all departments to ensure that all technical and operational requirements are fulfilled before and during the event.
• Prepare the arrangements with the coordination of the concerned department for the out-side events in which the Hotel is participating in.
• Prepare reports, and materials for publications and presentations, standard and manuals.
• Prepare Action plans and follow-up on the organization’s pending items and projects.
• Administrative organization of the Executive Office incl. set-up and maintenance of effective filing system.
• Taking and distributing Minutes of Meeting meetings.
• Maintain GM’s calendar, agendas and traces
• Maintain confidentiality
• Plan, organize and maintain the General Manager business, to facilitate the work load.
• Administrative organization of the Executive Office incl. set-up and maintenance of effective filing system.
• Planning and organization of business trips.
• Prepare monthly itinerary for the GM.
• Follow-up organization of pending items and projects.
• Minutes in all meetings and distributed accordingly.
• Prepare correspondence, reports, and materials for publications and presentations
• Translation for all kind of correspondence (English - Arabic - English) to the GM
• Answer telephones and handle in appropriate manner.
• Meet and greet clients and visitors
• Supervise support staff
• Prepare Action plans
• Maintain confidentiality
Perform other relating duties as required
• Provide administrative support of projects related to companies activities.
• Duties might include general research held
• Support in event arrangements
• Create Daily News Bulletin
• Create & Modify documents and presentations using Microsoft office, Excel & Power Point.
• Prepare reports for managers else where within the organization;
• Coordination in preparing the organization's employment documents
• Provide secretarial and administration support
• Organizing and coordinating office preparations and procedures
• Ensure filing system are maintained and up to date
• Prepare time sheets
• Dealing with post, emails and telephone
• keeping personnel records
• Setup & coordinate meeting & taking minutes of meeting.
• Setup travel & entertainment arrangements for company visitors.
Perform other relating duties as required: Assistant for Departments Heads.
• Handling second line of technical support for Vodafone Australia or the 3G products (Mobiles - Pocket pc’s).
• And the configuration of all devices for pictures messages and the WAP and Internet setup.
Took training in technical support for this line of products.
Job consists mainly of dealing with and solving all Australian clients' technical problems for these products.
Responsible for assisting 7 managers. (Business Development Dept.)
• Handling all incoming and outgoing E-mails, Faxes and telephone calls and arrange call backs
• Maintain the filling system.
• Handling all the office-establishing matters such as, utilities, fax, photocopiers,
- Check deadlines on incoming requests. Take initiative in manager’s absence
- Handling and preparing for conferences and events arrangements from scratch.
- Assisting in preapring prequalifications.
Travel duties before & after business trips as following:
• Arrange travel through internal or outside agents
• Arrange travel cash in advance
• Prepare expense report tools for the managers
• Complete expense reports after trip
• Contact and deal with business U.K. customers regarding Tele-communication concepts.
• Telemarketing, for business lines rates (mobile to Landlines - international rates) to business customers in the UK.
• Closing all the deals that can be closed.