Sherwin Santos

• Accounts Management: Managed accounts payable and receivable processes, ensuring timely payments,
collections, and accurate account reconciliation. Oversaw project receivables across multiple contracts worth
over USD 1.69B, maintaining alignment with the budget and financial targets.
• Project Oversight: Monitored the progress of ongoing projects, including progress claims, variation orders, and purchase orders, ensuring compliance with contractual terms.
• Invoicing: Prepared and submitted monthly progress cost and tax invoices to clients in accordance with
contractual requirements.
• Logistics Support: Monitored purchase orders, tracked the shipments, ensuring goods are shipped and delivered having the right cost and quantity with complete shipping documents to be used for invoicing.
• Deliverables Tracking: Monitored deliverables and Bill of Quantities (BOQ) against milestones to substantiate
monthly financial statements.
• Financial Reporting: Generated monthly financial statements and reports using Infor LN, performing variance
analysis on project cost claims and promptly addressed discrepancies with management.
• Document Control: Registered and maintained financial records and documentation using EDMS platforms like MS SharePoint, ensuring timely updates and accessibility.

• Proposal Development: Prepared comprehensive technical proposals and Pre-Qualification Tender documents, ensuring compliance with client requirements for Oil & Gas Plant Projects with EPC costs exceeding USD 150M.
• Tender Analysis: Reviewed RFPs and ITBs to identify critical issues, including clarifications and queries,
ensuring all client requirements were addressed. Conducted research to develop tailored, client-focused
proposal content.
• Compliance Assurance: Ensured proposals adhered to technical specifications, scope of work, terms and
conditions, quality, HSE, and client objectives. Proofread and edited technical and non-technical content,
ensuring accuracy, clarity, and compliance.
• Collaboration and Coordination: Coordinated with internal teams and departments (such as Finance, HSE,
Quality, Contracts) to collect, verify, and integrate required documentation and critical information into proposals.
• Cost Estimation: Generated conceptual cost estimates using Aspen Capital Cost Estimator (ACCE) to support
competitive/ accurate bids.
• Tender Submission: Oversaw the end-to-end process for both Technical and Commercial Tender documentation, ensuring accurate finalization and timely submission. Managed print production schedules,
resource planning, and final delivery of proposal documents to meet strict deadlines.

• Supplier and Subcontractor Evaluation: Assessed and selected suppliers and subcontractors based on cost
effectiveness, quality, reliability, and alignment with project requirements.
• Contract Negotiation: Negotiated favorable terms and conditions with suppliers and subcontractors to secure
optimal agreements and reduce costs.
• Supplier Management: Sourced and managed supplier relationships, ensuring compliance with company
policies while identifying opportunities for cost savings and operational efficiency.
• ERP System Utilization: Registered and maintained approved suppliers and subcontractors using the SAP ERP system, ensuring adherence to procurement standards and processes.
• Document Control: Maintained accurate records of procurement activities and prepared company profiles and tender documents for subcontractor bidding.

• Meeting Facilitation: Organized and facilitated management meetings, prepared Minutes of Meeting, and drafted correspondence and presentations for the General Manager.
• Daily Reporting: Compiled and prepared Daily Highlighted Reports of all departments on refinery and community facility maintenance activities. Generated weekly status reports on backlog maintenance jobs.
• Department Head Support: Provided secretarial support such as screening incoming calls, e-mails, action
responses, and correspondences.
• Asset Management: Conducted physical inspections and prepared monthly and annual reports on the Physical Inventory of Saudi Aramcos minor and fixed assets.
• Document Control: ERP system management recorded and tracked work man-hours for maintenance jobs and processed the closure of completed maintenance tickets using companys ERP - SAP.
• Timesheet Administration: Managed the inspection and approval of daily timesheets, overtime claims, travel
claims, etc. for Saudi Aramco staff and personnel.
• Vehicle Management: Oversaw the release of vehicles and managed vehicle registrations for the Rabigh
Community and Facilities Maintenance Section.