Shiela May Raymundo

 Responsible for receiving, logging and distributing all technical documents and assisting in coordination and monitoring of administrative activities to facilitate and expedite the workflow.
 Ensure all technical documents, such as letters, reports, drawings etc. are collected and registered through Smartsheet registers.
 Maintaining proper document system through Electronic Document & Record Management System (EDRMS) for everyday operations, maintenance and quality control.
 Assist the management in receiving, sending, classifying, recording, registering, storing, and accessing internal and external correspondence and data Print and distribute documents as necessary.
 Work with documents and records across various departments, including Engineering, Quality Control, Construction and Commercial Departments.
 Preparation and issuance of transmittals to client and Subcontractors.
 Coordinating with the Client, Consultant and Subcontractors to ensure the status and approval of submitted documents and consistent follow-up to avoid delay of document process.
 Keeping updated records and distribution within the organization.
▪ Providing Weekly and Monthly reports on regular basis as required.

• Monitors, updates and maintains tracking matrix, documents registry for incoming, outgoing, emails receive, transmittals and requests for information.
• Support of technical project team and other departments.
• Coordinating with the technical documentation and systems for data input, internal expediting and generation of reports in accordance with the project requirements.
• Manages Electronic Documents Control Systems like Aconex, Comply Pro (System Assurance) and Project Wise (BIM - Building Information Management).
• Logical categorization and indexing of the documents to ensure easy retrieval.
• Recording, expediting, reviewing and processing the documentation (letters, permits, forms etc. ) whilst maintaining a functional client service relationship both internally and externally (Ashghal, Kahramaa, Qatar Armed Forces, Ministry of Interior etc.).
• Preparing and issuing transmittals and maintain document control registers and maintaining the archive project documentation, including electronic and hard copies.
• Maintaining the master document register of the latest drawings, BIM Models, and other technical and non-technical documents on project and ensure that all are transmitted as soon as new revisions of are received.
• Performing the digital conversions of the drawings on a project by computer scanning and distribute to the proper custodian.
• Distribute all technical documents issued by the Contractor to all relevant engineers and department heads.
• Classification of documents for long term or short-term archiving and disposal according to policy including digitization of important documents.
• Responsible for following-up responses and actions on internal and external operations.

 Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
 Answer and direct phone calls.
 Organize and schedule meetings and appointments.
 Maintain up-to-date employee records.
 Handling sensitive information in a confidential manner.
 Produce and distribute correspondence memos, letters, faxes and forms.
 Assist in the preparation of regularly scheduled reports.
 Develop and maintain a filing system.
 Booked travel arrangements.
 Submit and reconcile expense reports.
 Provide general support to visitors.
 Performs any other duties as required.

 File and retrieve documents using specific classification and organization systems.
 Organize all ongoing incoming and outgoing documentation of purchase order and job order.
 Responsible for the orderly recording and keeping of physical and electronic documents, including distributing new documents and discarding obsolete records.
 Responsible to keep records and logs of document retrievals, updates, distributions and removals.
 Tracking the pending documents through weekly progress reports to management.
 Notifying the involved parties for tacking appropriate action on the pending documents.
 Input document data into the standard registers ensuring that the information is accurate and up to date.
 Generate the various document control reports as required.
 Other tasks as requested by management.

 Organize, digitalize and archive all existing company documents in accordance with the structure and guidance provided by management.
 Allocates and controls the document numbering system for the project work.
 Works with precision to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
 Responds in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
 Accurately updates information as required.

 Promote sales of properties through advertisements, open houses and participation through listing services.
 Source for possible clients and ensure to maintain good relationships with them.
 Advice clients on market conditions, prices, mortgages, legal requirements and related matters.
 Build and develop positive relationship with new and current clients.
 Recommend to clients on investments and securities.
 Manage productive management and staff relationships

 Assisting clients on opening a new bank account.
 Prepares files required for car loans and assisting the Marketing Head for the car shows being held every month.
 Meet potential clients and explain them the different aspects on investing to the institution.\