Sales and Purchasing Manager
Merlin Digital General Trading LLC
Total years of experience :14 years, 0 Months
Plans and organize daily operational activities of the team. Develops and implement strategic business plan to achieve growth by hitting the targets. Leads the sales team by assigning territories and quotas and by providing trainings. Prepares Sales profit and loss reports and realistic forecast and present to management team. evaluate and analyze financial data and use them to improve profitability. Source and identify new suppliers and negotiate timelines and prices.
Responsible for supporting the company Sales Team and ensuring that they have the tools, support and resources needed to set them apart from the competition.Track Sales target of each Merchandiser. Prepares daily sales report for the management review. Request and analyze weekly report of each customer to optimize sales. ensure that the orders are dispatch on timely manner and as per customer's requirements. Compleitng purchase order and sales order into the company data base. Prepares presentation or sales training material, proposal, product listing and quotation for potential customers.
Front Desk Management:
Greet and welcome visitors in a friendly and professional manner.
Answer and direct incoming phone calls to the appropriate person or department.
Maintain a tidy and organized reception area.
Administrative Support:
Provide administrative assistance to various departments, including data entry, document preparation, and filing.
Manage and schedule appointments, meetings, and conference room bookings.
Handle incoming and outgoing mail and packages.
Assist in preparing reports, presentations, and correspondence.
Communication:
Serve as the first point of contact for inquiries from clients, customers, and employees.
Relay important messages and information to the relevant parties.
Monitor and respond to emails and phone messages in a timely manner.
Office Coordination:
Order and maintain office supplies, ensuring inventory levels are sufficient.
Coordinate with vendors for office maintenance and repairs.
Assist in organizing company events, meetings, and conferences.
Record Keeping:
Maintain accurate records of visitors, phone calls, and appointments.
Keep an organized filing system for documents and records.
Data Entry and Reporting:
Input data into computer systems and databases.
Generate reports and maintain spreadsheets as required.
Administrative Support:
Manage the director's calendar, schedule appointments, and prioritize meetings and events.
Handle phone calls, emails, and other forms of communication on behalf of the director.
Draft, edit, and proofread documents, correspondence, reports, and presentations.
Travel and Itinerary Management:
Arrange travel logistics, including booking flights, accommodations, transportation, and visas.
Create detailed travel itineraries and ensure the director's travel plans run smoothly.
Meeting Coordination:
Organize and coordinate meetings, conferences, and board meetings.
Prepare meeting agendas, documents, and presentations.
Record and distribute meeting minutes as needed.
Document Management:
Maintain and organize electronic and physical files, ensuring easy access to important documents.
Handle confidential information and maintain discretion at all times.
Communication Liaison:
Act as a liaison between the director and other employees, departments, and external stakeholders.
Ensure timely communication and follow-up on important matters.
Project Assistance:
Assist in special projects, research, and analysis as assigned by the director.
Track project deadlines and progress.
Office Coordination:
Oversee office supplies and equipment, ensuring they are well-maintained and stocked.
Manage incoming and outgoing mail, packages, and courier services.
Administrative Support:
Assist in administrative tasks, including data entry, document preparation, and filing.
Coordinate appointments, meetings, and conference room bookings.
Handle incoming and outgoing mail and packages.
Prepare reports, presentations, and correspondence.
Secretarial Duties:
Serve as a secretary to executives or managers, managing their calendars, schedules, and emails.
Arrange and schedule meetings, take minutes, and prepare meeting materials.
Screen and handle phone calls, inquiries, and emails on behalf of superiors.
Communication:
Be the primary point of contact for internal and external stakeholders.
Relay important messages and information accurately.
Monitor and respond to emails and phone messages in a timely manner.
Office Coordination:
Assist in organizing company events, meetings, and conferences.
Record Keeping:
Maintain accurate records of important documents, contacts, and schedules.
Ensure the confidentiality and security of sensitive information.
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