HR Generalist
ICON Clinical Research Pvt Ltd
Total years of experience :8 years, 0 Months
ICON Clinical Research Pvt Ltd, Trivandrum, Kerala (Apr 2010 - May 2014)
HR Generalist
KEY RESPONSIBILITIES
Manpower Planning
➢ Preparing monthly and annual Manpower plans.
➢ Assisting all Departments in defining Manpower requirements.
➢ Identified surplus manpower and redeployed them in other areas of the organization.
➢ Documented Job Descriptions and Job Speciation for various positions.
HR Policies & Systems: ➢ Design and developing HR policies and systems for the company time to time.
➢ Defining competency for all the positions in the organization.
➢ Editor of Employee & HR Manual circulated among the group companies.
Recruitment and Selection.
➢ Responsible for the entire Recruitment process.
➢ Sourcing the right candidates from the international and local markets through various sources namely, Placement consultants, Referral Schemes, Print Media, Web Advertising & Web Sourcing.
➢ Screening the sourced profiles based on the current requirements and Schedule interviews.
➢ As a part of the selection process, administer technical Interviews.
➢ Intimate the results of the interview.
➢ As a part of the post selection process, offers are made to the short listed candidates.
➢ Follow up with the candidate ensuring timely joining, plan travel logistics and placements.
➢ Administering the joining papers to the new joiners, Personal File creation (Collecting the relevant documents viz Photographs, academic certificates and experience certificates)
➢ Orientation about the company and process in general
introducing the new joiners to the respective staff.
Payroll Management, HRIS (HR Information Systems)
➢ Good knowledge of HRMS & HRIS (Employee Details, salary details, posting & Promotion history, salary calculations based on formulae etc.)
➢ Processing complete payroll & checks.
➢ Manpower History, Organization Chart.
➢ Prepare Full and Final settlements.
Performance Management Systems.
➢ To organize periodical performance appraisal for employees and forward the same to the management
➢ To prepare and present to management with the details of employee for deciding upgradation / promotion.
➢ To propose Annual Increments / Performance Award.
➢ To prepare Annual Increment / Promotion / Award letters and ensure to give all the employees as per schedule.
➢ Taking post increment feedback from appraised employees, compiling it and sending across to management for review.
➢ Insurance (Medical, Personal accident policy claims)
➢ Management of different grads, departments, branches, salary heads, designations, and locations in the organizations.
Human Resource Development & Training: ➢ Devised and conducted training programs in the areas of HR.
➢ Carried out Training Needs Analysis for the employees and ensured that all employees are exposed to the training programs as per the Training Calendar.
➢ Identifying training needs and make Annual Training Calendar & Plan.
➢ Coordinating all the training activities and trainers from outside sources.
➢ Managed various employee oriented reward and recognition programs.
➢ Coordinated for the Employees' Suggestion Scheme.
Leave Management
➢ Leave entitlement Management.
➢ Monthly attendance management.
➢ Leave encashment details
➢ Yearly balance of leave calculations
➢ Leave Travel allowance (LTA) management
General HR & Administration activities: ➢ Manage all the administrative duties efficiently including correspondence, office communication, petty cash and personnel matters.
➢ Manage the routine office management function, deals with clients and visitors and maintain corporate relations.
➢ Manage invoice, reports, memos, letters, statement and related documents, using word processing, spreadsheet, database and presentation software.
➢ Maintain the documents in organized manner, handled self-correspondence, and maintain office equipments; handled basic inventory and petty cash.
➢ Provide administrative support to the management on executive level.
➢ Capability to design and prepare presentations for senior management.
➢ Take care of confidential files, matters and documents for senior management.
➢ Liaise with all statutory bodies and office management controls of documentation and files.
➢ Coordinate with all departments conduct weekly meeting with concerned departments in order to have monitor of function s of each department.
➢ Organizing Official Meetings, Filing and Event Management.
Wyeth-Accenture Services Pvt Ltd, Bangalore, Karnataka (June 2006 - Mar 2010)
HR Executive
KEY RESPONSIBILITIES
✓ Reviewing resumes and applications
✓ Conducting recruitment interviews and providing the necessary inputs during the hiring process
✓ Working with recruitment agencies to source for candidates for specific job positions
✓ Communicating and explaining the organization's HR policies to the employees
✓ Conducting various welfare activities
✓ Regular updating of communication channels
✓ Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management
✓ Preparing and processing timely distribution of salary, bonus, increment salary slip, leave encashment and full and final settlements
✓ Recording, maintaining and monitoring attendance to ensure employee punctuality
✓ Conducting employee orientation and facilitating newcomers joining formalities
✓ Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee
✓ Resolving grievances or queries that any of the employees have
✓ Escalating to the right level depending on the nature of the grievance or issue
✓ Checking travel and tour expenses and contractor bills and record in relevant software for timely credit of the amount into employee's accounts
Compensation &Benefits: ✓ Prepare employees compensation &benefits (Leave Salaries, Gratuity &End of service benefits etc)
✓ Preparation of salary statement
✓ Handling the full and final settlement of the employees
✓ Preparation of Workmen Compensation for Employees and Office staff as well.
✓ Taking Care of Life Insurance and Medical Insurance for all Employees including Office Staff.
PAYROLL: ✓ Collate information from sites, supervisors and other concern departments regarding absences and Over time and prepare Timesheet for employees.
✓ Resolving grievances or queries related to salary and deductions.
• Diploma In Management in Operational Management from Indira Gandhi Open University (IGNOU) 2010-2012.
• B.Sc. in Biotechnology from Kristhu Jayanthi College, Bangalore; Bangalore University 2003-2006 with 78%.
• Currently pursuing MBA in Operational Management from Indira Gandhi Open University (IGNOU) 2012-2014. • Qualified in Level 4 Award in Food Safety (HABC-High field Awarding Body for Compliance) training. • Attended various training courses like GCP and SPI, personal development trainings like personal coaching notes, verbal communication skills, presentation dynamics, leadership skills for new supervisors. • Certified on De Bono's six thinking hats (tools for parallel thinking)
