Shireen Qatami

 Maintains records of the board and ensures effective management of organization's records
 Manages minutes of board meetings
 Ensures minutes are distributed to members shortly after each meeting
 Arranging senior management conferences and team building events.
 Handling full spectrum of secretarial duties and business support to Chief Executive Officer
 Management CEO appointments with appropriate reminders in order to ensure all meetings are scheduled in an orderly manner allowing the CEO to function effectively.
 Compile and prepare Monthly Management Executive summary, Business Plans and other presentations as required by CEO for Executive Management reporting and for business evaluation.
 Assist in general office administration which includes travel & hotel arrangement.
 Ensure all enquiries / complaints / feedback are attended to promptly, professionally, follow up till eventual closure of case
 Secretariat for management meeting, preparing reports and presentation materials as well as performs end-to-end event management activities
 Working closely with the senior management team, the incumbent must portray a high level of professionalism
 Dealing with customers, clients and representatives of various organizations
 Petty cash handling.

 Handling the administrative activities at the office.
 Maintains a monthly, weekly and daily log of appointments, meetings, travel plans and events calendar on a timely manner advising the manager of any possible conflicts in scheduling.
 Maintains all required registries log for incoming and outgoing mail, faxes, e-mails and other types of correspondence.
 Maintains an organized filing and follow-up systems for all correspondence ensuring that relevant files are kept in order and up to date.
 Arranges appointments and meetings; and maintains agenda.
 Doing well for all Secretarial Duties (Typing, Filing, Sending and receiving faxes and registering the mail, etc...).
 Preparing the correspondences for the customers and clients both in Arabic & English Language.
 Follow up for the pending matters.
 Provide secretarial support to the General Manager and senior management team.

 Ability to work all administrative functions including filing, generating reports and executing correspondence in Arabic & English Language.
 Responsible of Personnel Dept. and all matters of that.
 Organize and coordinate activities such as Conferences, Exhibitions, Training Courses, Lectures and Seminars, … etc.
 Makes travel arrangements (flight and hotel reservation, visa requirements, car rentals etc.) for the manager as required.
 Performs standard office procedures including scheduling appointments, processing mails, answering phones and ordering supplies.
 Arranges appointments and meetings; takes minutes; and maintains agenda.
 Following the orders with the Client.
 Management of Reception and Branch Payroll Administrator
 Prepare agendas for meetings, take and distribute minutes
 Collate and prepare reports
 Maintain organizational charts
 Handling the official travel and accommodations for executive staff and the guests
 Travel arrangements, both domestic & international, accommodation, hire cars, visa applications
 PowerPoint presentations

 Handling the administrative activities at the office
 Initiates follow up actions on pending subjects
 Preparing quotations, faxes, letters, sales reports…etc. for Export Dept. and issuing the invoices.
 Following the orders with the agents and clients.
 Making statistics and diagrams for the Export of Monthly and Yearly Sales as well as clients and countries that dealing with during Jan., 1996 - Aug., 2000.
 Monthly Profit & Loss reports - print, collate and file
 Manage stationery supplies