Shiyas Sainudeen

Payment (projects) Control
 Create project accounts in the accounting system, Maintains project related records, including contracts and change orders
 Payment Certificate (PC) verification (work execution, material on site, retention recoverable, advance payment adjustment etc.)
 Documentation to bank for draw down if project financed by bank
 Transfer of expenses into and out of project-related accounts
 Review and approve supplier invoices related to projects
 Review account totals related to project assets and expenses
 Investigate project variances and submit variance report to management
 Close out project accounts upon completion
 Compile information for internal and external auditors

Payroll

 Payroll data verification and entry to ensure accurate and timely monthly processing of remuneration payments to employees using the Wage Protection System (WPS)
 Maintain the integrity and confidentiality of employees files in the HRMS and in the Personal File Folder and update changes to any employee compensation details or employee records
 Maintain records of employee attendance, leave and overtime to calculate pay and benefit entitlements
 Process leave applications and ticket entitlement of employees
 Prepare and process final settlement of employees (EOSB)
 Handle and resolve all queries/issues related to compensation and benefits
 Provide information to employees on payroll matters, benefits, employment contracts and job offer provisions
 Prepare and balance periodic-end reports and reconcile issued payroll to bank statements
 Fulfilling legal requirement like WPS, UAE/GCC Pension fund
 Interface with HR & IT to ensure integration requirements are properly communicated and implemented
 Approval & facilitation of monthly provisions such as Leave Days, Ticket, and Gratuity Etc
 Distribute the pay slips, Reconcile Payroll GL Accounts
 Approval of payroll & other payment reports like,
Sick Leave / Unpaid Leave, Annual Leave List, Employee Ticket Confirmation, Staff Loans recoveries, Costing Report, Monthly summary, End of Service Final Settlements, New joined Employee List, Upgraded Employee List, Overtime Report, Head Count, Leavers / Re-joining report, Monthly attendance summary, Financial details report, Monthly &Year End employee EOS benefits accruals.
 Assist in preparing the annual budgets


Banking
Bank Loan Movement, Term Loan Draw down & Repayments Schedules, Interest Servicing(Eibor/Libor), Updating Cash flow as per bank statement on daily basis, Schedule of Projected cash flow. Bank/account reconciliations. Tracking BG & BG Commissions. Monitor bank position and including the preparation of weekly cash position.

Collection /AR
 Posts customer payments by recording cash, checks, and credit card transactions
 Updates receivables by totaling unpaid invoices
 Verifies validity of account discrepancies by obtaining and investigating information from Marketing/Sales dept.
 Resolves valid or authorized deductions by entering adjusting entries
 Resolves collections by examining customer payment plans, payment history
 Tracking of PDC clearance which sent for safe-keeping with various banks

Duties & Responsibilities ( ERP >> JD Edwards)

Matching PO's to invoices. Coding invoices to correct general ledger and job codes. Prepare and process accounts payable cheques, wire transfers. Monitor accounts to ensure payments are up to date. Resolve invoice discrepancies. Correspond with vendors and respond to inquiries. Preparing Letter of Credit of Local & Foreign Vendors. Scrutinizing & Reconciliation of Accruals & Provisions & other Prepaid accounts every month end. Handling day-to-day Petty Cash transactions & booking in the system. Vendor statement reconciliations. Resolve invoice discrepancies to purchase orders with internal colleagues and external vendors. Setting up new vendors in the system. Processing and entry of non-purchase order invoices. Process month-quarter- and year-end Accounts Payable close activities. Recurring payments are organized and made on a timely basis (i.e. Rent, lease, Utility). Review and assign general ledger account/ cost center codes to invoices. Prepare and distribute daily, weekly, and monthly reports.

Duties & Responsibilities (S/w >> Ezfact)

Record all General Ledger entries, revenues, expenses, assets and liabilities
Monitoring office petty cash expenses, processing payments for suppliers contractors
Reconcile invoices against purchased orders
Performs regular reconciliation of entry vouchers and General Ledger entries
Reconcile financial discrepancies by collecting and analyzing account information
Liaise with suppliers, debtors and other relevant parties for follow up
Keeping track of Import/Export Lc's, Bank position & Bank facilities
Monitoring bank account transactions and monthly bank statement reconciliation’s
Analyze financial statements on monthly. Report variances against Budget and Forecast
Preparation of month end journals; accruals
Facilitate and complete monthly close procedure with corporate requirements
Present the balance sheet and income statement results
Protects organization's value by keeping information confidential
Management of debtors, including receipting, allocation of payments, reconciliations
Payroll preparation
Follow up of material arrivals/Receiving documents for goods receipts
Maintaining stock register/ coordination with store assistant for material issues & delivery
Assist in preparation of forecasts, and the annual budgeting
Assist with the preparation of documentation for audit reviews