Auto Finance - Administrative Assistant
Al Nabooda Automobiles
مجموع سنوات الخبرة :13 years, 8 أشهر
Processing the financing of all vehicles accurately and securing approvals through financial sources
Knowledge about bank policies and regulations to process finance deals accurately according to customer profile
Coordination between customers, bankers and salesperson to ensure correct documentation and quick approvals of auto finance
Root declined finance deals through suitable banks and assist customers and salesperson for resolution
Prepare and ensure on-time submission of documents required by the banks for disbursement of payment for car dealership
Maintain MIS report on daily basis to track status of all finance deals for the management
Prepare monthly reports for the management based on units and volume of the finance deals
Coordinate and facilitate flow of materials from vendors to the warehouse and end user
Coordinate with vendors to ensure accurate and on time delivery of purchased items to appropriate locations
Evaluating vendors performance and training them on delivery procedures resulting in 95% on time delivery performance
Ensure the quality & quantity of the activities and goods delivered adhere to specifications
Working with the end user and vendors to coordinate any issues/changes in the purchase order
Ensure vendors delivery documentations are according to requirements and customs regulations
Resolving discrepancies in delivered materials and documentation
Working experience in warehouse environment and closely working with freight forwarder to smoothen delivery process and increase on time delivery to the end user
Dealing with requests for urgent orders, speeding up the process and ensuring accurate delivery
Issuing request for quotation to bidders who have been identified by the initiators/supervisor
Coordinate with vendors and accounts to ensure vendors are paid on time
Tracking purchase orders / shipment status and report to management
Respond to end users request for status of orders
Tracking purchase orders and shipment status and report to management
Respond to end users request for status of orders
Prepare complex reports on inventory, material receipts, volume of shipments and en route shipment status for management review, ensuring full compliance with department requirements and tight deadlines
Demonstrated history of producing accurate & timely reports
Ensuring department absences and travel schedules are booked and approved
Managing automated software - Citrix-Material manager (Matman) - Processing data into the system
Verifying shipment documents with system records
Maintain electronic and hardcopy filing system of shipment documents
Processing claims and related documentation
Inter-departmental cross training opportunities
Oversee front-office operations and provide impeccable customer service
Higher Secondary School
Secondary School