Assitant Financial manager
All Blacks Interiors
Total years of experience :15 years, 4 Months
Cash Flow
Coordinating & supporting in managing the cash flow efficiently Planning and Forecasting the cash flow to ensure proper Funding, Continuous improvement of current cash flow reporting system
Accounts Payables
Support and Manage the centralized invoicing process
Monitor daily payables invoices and transactions as per the company chart of accounts and budgets
Ensure timely payments to vendors, staff, and other external parties are made according to company policies and procedures
Supervise day to day payables and vendors ageing
Accounts Receivables
Maintain and manage the timely issuing of invoices to customers on monthly basis,
Provide support to customers on queries raised
Regular follow up with customers on cash collection
Monitoring the outstanding receivables account through monthly submission of ageing reports
Maintaining receivables monthly reconciliations
General Ledger Accounting and Maintenance
Ensure and Approve all accounting entries incorporated in the company accounts and as per the schedule of authority
Maintaining the company’s chart of accounts
Monitoring day to day general entries
Scrutiny of ledger accounts on regular basis
VAT Accounting
Tax calculations, estimates and reports accruals
Manage tax compliance, reporting, and filing works for the Entity
Ensure timely and accurate filing of VAT returns
Establish appropriate system or processes for tax risk management for the Entity
Act as the key point of contact and support for our taxation matters
Liaise with tax authorities and provide tax audit support for the Entity
Manage external tax authorities and consultant
internaltax advisory services and support on business operation matters to the Entity
Month End and Audit Support
Support in the Monthly Accounting Reporting Package including approvals of month end accruals and amortizations
Monthly Closing Procedures
Cost control and review all payment and receivable
Payroll preparation of all the employees
Accounts Payable: Payment Processing & Coordination with vendors
Follow up of Accounts Receivables
Knowledge of Fixed Assets Module
Handling all book of Accounts
Financial budgeting and forecasting for the current and New Coming Projects
Handling supplier Invoices and Also handling the Account Payable to the different Supplier
accounting journal entries in the system
Balance sheet reconciliations for all accounts and ensure that reconciliations are able to verify accuracy, action reconciliation items promptly and aged items are investigated and resolved.
Review and Process monthly payroll and input the payroll by using SAP, as well as input payments to the various banks used for payroll transfer and send salary transfer via Wage Protection System (WPS).
Preparing the reconciliations of GL accounts along with Trial Balance, Balance Sheet and P/L on monthly basis
Ensuring all financial reporting deadlines is met
Support all internal and external audit activities to achieve unqualified report for the financial year•
Ensure proper adherences to internal controls and DAG Compliance guidelines
Continuous improvements in current accounting process to enhance efficiency•
Provide solutions for efficient, cost saving and time•
Reporting
Generating and controlling monthly reports for cash, receivables, and general ledgers•
Generating and maintain expat reports on monthly basis•
Providing and handling regular and irregular reports to management/departments as and when required•
General Support to Vendors
Provide information and support to vendors on regular queries for payments and other matters•
Build up efficient liaison with external vendors.•
Maintain strong communication bridge between Finance and other departments•
Cost controlling
Support of OP Budget Planning• & Preparation. Cost Allocation for Common, Office Rent, External Entities. IMPACT preparation and support
Support with the development of Plan and Forecasts. Budget vs Actuals Deviation Monitoring. Support with the analysis and other Financial Reports with Detailed Analysis.
completion of Annual audit and assist in filing. Provide all necessary documents for audits
budgeting, forecasting, and monthly review of financial statements
Managing all books of Accounts Offline and within the system
Making entries of all Financial reporting system
Perform other General accounting related works
Reconciliation of the supplier book of accounts
Monthly MIS Reports
Reconciliation of the Company Bank accounts
Utility Payments and also following with them for providing better service
Handling Payroll of the all Employees
Controlling the cost of the Company by finding alternatives
Receive the procurement requests for high risk goods/services to initiate the procurement process.
Supplier payment certification preparation After checking all supporting documents like contracts, LPO etc and getting approvals from high authorities to process it.
Obtain a list of bidders from supplier relationship management and issue expression of Interest (EOI) if required.
Participate in challenging the technical evaluation criteria (TEC) to ensure alignment with the scope of work (SoW), and prepare list of recommended bidders for management approval as per sub-delegation of authority (Sub-DOA).
Prepare and issue Invitation to tender (ITT) and tender package documents and ensure all relevant requirements are incorporated.
Handle and coordinate all correspondences between bidders and end-users including but not limited to issuing tender bulletins and clarification requests.
Verify all submitted bids according to submission instructions and seek management approval when required.
Arranging technical and commercial bid opening through bid opening committee to ensure compliance of all submitted proposals.
Confirm that technical evaluation report (TER) is aligned with the TEC and challenge the results of TER.
Conducting commercial evaluation of bids and ensure that all the quoted values are arithmetically accurate.
Negotiate terms and prices with suppliers as requested by management and seek management approvals when required.
Prepare recommendation for award (RFA) for management approval as per Sub-DoA.
Prepare agreement document for execution by concerned parties and upload the signed agreement in the ERP system.
Hand-over all agreement’s related documents to procurement & supply chain (PSC) documentation office.
Issue and update reports on procurement process and activities to the line manager, as and when required. Assign the agreement to contract management to take over the post award responsibilities. Ensure compliance to established procedure and identify any non-compliance issues. Review and update procurement procedures and other processes as required
Handled accounts payable, receivables, general ledgers and posting all related journal entries in Peachtree System.
GL accounting
Audited employee expenses reimbursements.
Performed monthly petty cash reconciliation, bank reconciliations.
Administered weekly projected cash flow and project forecast reports submitted to Head office in Germany.
Prepared correspondences with banks, insurance company, suppliers and clients.
Performed month-end close processes and responsible for the accurate and timely completion of monthly financial statements.
Handling the books of accounts namely passing the entries in the journal and the ledger posting.
Letter of credit and shipping documents etc
Assist with audit process.
Review major depreciations accruing to various cost centers and ensure adherence to the company & statutory accounting requirements.
Controlled budgeting, financial planning and reporting, inventory cost, cash flow management, business plan development, financial analysis, and capital expenditures.
Remarkable experience in direct cost controlling in food and beverage industry and hotel operations (housekeeping, grounds of front/back office, and other supporting departments)
Monitor expenses and report variances from monthly forecasts.
Processing of Utility Payments and other staff related payments.
Verification and Posting of Supplier invoices
Analyze financial information to produce forecasts of business, industry, and economic conditions for use in making investment decisions.
Advises on and implements policies relating to the effective use of personnel within an organization
MBA in Finance
Bachelor of Business administration 4 year in finance