Administrative Assistant – Technical Office (Powertrain)
VOLSWAGEN INDIA PRIVATE LTD
مجموع سنوات الخبرة :6 years, 10 أشهر
Performs administrative duties for executive management. Responsibilities includes screening calls; managing calendars; making travel, meeting and event arrangements;
Preparing reports and financial data; training and supervising other support staff; and customer relations.
Schedule management, organizing travel and paying expenses. Produce and distribute correspondence memos, letters, faxes and forms.
Produce and distribute correspondence memos, letters, faxes and forms.
Assist in the preparation of regularly scheduled reports.
Extensive knowledge of office management systems and procedure.
Strong organization and planning skills.
Correction of returned Payment Order’s from the Payer
Ensure all the work has been completed within the time limit.
Reporting of e-claims Late Submissions and Late Re-Submissions.
Un-validation of claims due to an error from the processor.
• Accurate interpretation, compilation, and entering of data in the computer system SIGORTA.
• Proper analysis and verification to ensure data integrity.
• Storing correct information in the desired database locations.
• Completion of the required task within the desired deadline.
• Manage additional responsibilities including troubleshooting, file back-ups, regular updating, and retrieval of data, as and when required.
• Maintain confidentiality regarding the information being dealt with.
• Typing speed between 40-60 words per minute.
• Advanced knowledge of MS Office.
• Provide administrative support to ensure that organizational operations are maintained in an effective, up to date and accurate manner
• Maintaining office co-ordination: maintaining co-ordination and link between the department/person and the rest of the office.
• Arranging meetings, team building events & other gatherings.
• Type correspondence, reports and other documents.
• Making travel arrangements for Senior Managers during business trips outside the country.
• Maintaining confidentiality in all aspects on the company’s dealing and working.
• Receiving and compiling new visa applications for travel and segregating them in order of priority.
• Conducting biometric scan’s (fingerprint scan/eye scan) for visa applicants and preparing a file for data entry.
• Labeling the contents of the file and scanning the applicant’s passports and photos for internal documentation.
• Transferring the recorded data to the respective embassies via online submission.
• Assisting in the everyday activities of the company
• Extracting relevant data from files or other sources for electronic data storage and computer processing.
• Verifying and correcting errors in keyed data to ensure accuracy of completed work.
• Utilizing knowledge of various computer software.
• Maintaining records including problem documentation and action taken; file management logs and similar data.
• Receiving VIP guests and hosts for the event.
• Handing out brochures, informational booklets and CD’s to potential customers.
• Accepting booking’s for property sales and up selling of property as applicable.
• Ensuring that all the needs of the guests are attended.