Procurement Specialist
Weill Cornell Medicine - Qatar
Total years of experience :16 years, 1 Months
Described in attached CV:
Consult with end users to prepare specifications for items or equipment to provide timely, economical and quality purchase of goods and services and provide them with best support.
Prepare bid documents and proposals and implement tender process; write or assist in writing bid specifications for commodities and services needed by departments; analyze response, make recommendations for award; create purchase orders; execute contractual agreements.
Manage the procurement of Lab equipment, ITS supplies, Events, Travel arrangements & booking, Catering,
Books, publication and printing material, research and professional services.
Investigate and qualify suppliers based on demand forecasts and develop supplier relationships.
Seek new sources of supply; manage vendor records and monitor performance.
Develop partnerships with reliable suppliers to ensure continuous product flow, reduced cost, and continuous improvement; establish a preferred suppliers list.
Manage contract records and take ownership of post-award contracts management.
Administer contracts and purchase orders to ensure compliance with bid specifications, requirements, vendor performance, delivery, contract compliance and payment scheduling.
Manage the measurement of vendor performance based on quality and service provided.
Initiate procedures with respect to procurement process improvement, development of standardized forms, policies and procedures that include contracts and vendor management for procurement process effectiveness.
Generate reports reflecting procurement activities and savings against expenditures for budget set-up.
Manage software data to ensure compliance and accuracy.
Conduct quarterly central procurement meetings with other centers and universities under Qatar Foundation for process development.
Achievements:
Reduced General supply purchases, Events and general services costs by 30% through negotiating pricing and fees, while ensuring the continuation and enhancements of services.
Established an automated contract management system for departments’ usage.
Established standardized forms for process improvement.
Established in-house catering workflow process.
Established a new bid evaluation process.
Established vendor evaluation process and score card assessment including corresponding forms for process improvement.
Developed a survey to identify customers' experience for process improvement and to solve disputes with suppliers
Assisted executive manager to implement and develop company policies and procedures; provided office administrative support, coordinated with suppliers and company
Acted as company representative during project discussions; prepared company project pamphlets; arranged company’s participation in exhibitions such as Project Qatar, Project Dubai and prepared necessary advertising material; arranged meetings with brokers and head architects
Coordinated all travel and accommodation logistics; prepared project reports, research material and presentations; assisted architects in implementation of their project amendments and coordinated with project owners for approvals.
Managed all client accounts; approved, processed and allocated credit limits for new members after performing background checks; studied, reviewed and evaluated credit limits of existing members; coordinated with clients for their current balance and status of credit limit.
Monitored the performance of accounts to close their debts; issued promissory notes and coordinated with clients and other brokerages for completion of legal documents; coordinated with head office in Australia for approvals; prepared monthly reports to identify and monitor overdrawn accounts; prepared sales commission and analysis reports.
Managed all financial aspects of client accounts; authorized purchases, amendments, reversal, cancellations and refund of transactions; closed, canceled and re-activated accounts.
