Shipping Officer
M. H. Alshaya Company - Qatar
Total years of experience :10 years, 5 Months
− Handling Import and Export of more than 62 brands including perishables, DG and Cosmetics. − Preparing monthly, quarterly, and yearly shipping reports and submitting the same to senior
management.
− Ensuring adherence of all divisions / company, local and legal requirements.
− Handling all queries involving non-compliance of Customs and municipal requirements.
− Responsible for to obtain preapproval from the Ministry of Standards.
− Manage a team including workload, motivation, and training.
− Preparing Ad-hoc reports as and when requested by senior management.
− Managing the daily/weekly shipment tracking information process.
− Ensuring Shipping Coordinators delivers shipments on time.
− Assisting in compiling the Suppliers' Manual detailing Middle East import requirements.
− Playing an active part of the DC team and escalate issues as and when necessary. Develop efficient
processes to meet company objectives.
− Ensuring freight forwarding agents continuously communicate relevant information on shipments − Meeting regularly with local clearing agents and Regional Distribution Centre Employees to ensure
smooth flow of business.
− Promoted as a Super User for the implementation of Global Transport Management System
Maintain shipping records in accordance with corporate policies. Develop and maintain models for logistics uses, such as shipment planning and demand forecasting.
Liaise with local clearing agents and freight forwarders on a continuous basis to check their KPIs/SLA to ensure the compliance and improvement.
• Preparing sales invoices to the customers.
• Manage the day to day financial transactions of the company.
• Maintain book of accounts in a computerized environment.
• Supervise the whole range of Accounts Payable & Receivable.
• Preparation of monthly staff payroll & sending to employee bank accounts
• Prepare day to day bank transactions & day to day cash transactions reports.
• Responsible for daily funds position, receivables position & reporting to Finance Manager
• Overall responsibility of preparation of payments to trade suppliers & related parties
• Handle cash management.
• Control petty cash; prepare render accounts of individuals & departments.
• Manage the Invoice generation Operation & Credit Control.
• Ensure reconciliation of all sub ledgers & general ledger is performed on regular basis
• Check Monthly Bank Reconciliation Statements of all bank accounts maintained; resolve any differences in a timely manner.
• Financial audit preparation and coordinate the audit process
• Preparing Letter of Credit.
• Assisting & coordinating with Logistics
• Preparing Purchase Order as per inventory report.
• Preparation of RFQ, maintain & compare quotations
• Preparing documents for all outbound shipments.
• Working closely with Freight Department to ensure timely arrivals and dispatches of expected cargo.
• Liase with the customer, operations & forwarders on the status of the shipments
➢ Tools: MS Office.
➢ E-Finance: Knowledge in Tally, Peachtree
➢ Company: Wayanad Handloom & Powerloom Co-operative Society Ltd, Wayanad.
Date: January 2013 - April 2013
Designation: Project Work
Responsibility: A Study on Assets & Liability Management.
➢ Company: Maruti Suzuki Vehicles at KVR Cars, Kasaragod.
Date: June 2012 - August 2012
Designation: Summer internship Project.
Responsibility: A Study on Customer Satisfaction.
Preparation of Balance sheet of Clients.
Provides reports as required by clients finance management team.
Maintained Daybook, Sales, Purchase & Stock Registers; posted ledgers.
Handle & maintain accounts up to finalization.
Established and maintained close relationship with bank authorities and auditors, ensuring compliance with all regulatory bodies.
Master of Business Administration (MBA-): Finance and Marketing. GPA: 61.5% Graduated in May 2013. Institution: Srinivas Institute of Management Studies, Mangalore.
Bachelor of Business Management (BBM) GPA:55%, Graduated in May 2011 Institution: St.Aloysius College, Mangalore.
Passed out with first class