Administration assistant
EMS Middle East
Total years of experience :11 years, 0 Months
• Initiate purchase requisitions
• Order office supplies and equipment
• Organize and provide documents, reports and information to department and external clients in an useful and well-organized manner
• Create and maintain active files
• Plan meetings and conference calls and arrange and manage meetings
• Take and compile minutes of meeting
• Maintain files and folders
• Maintain weekly schedules for employees
• Handle and screen telephone calls, routine mail and reallocate as required
• Process client orders, invoices and payments
• Create and maintain database records
• Manage front office operations
• Liaise with local authorities and vendors
• Manage calendars
• Plan and organize meetings and events
• Track and process annual fixed asset inventory
• Greeted visitors promptly and directed to correct locations.
• Updated employee paperwork and records.
• Managed office inventory and placed new supply orders.
• Scheduled appointments and maintained master calendar.
• Set up new files and assigned tracking numbers.
• Drafted internal documents and memoranda.
• Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
• Designed electronic file systems and maintained electronic and paper files.
• Handled all media and public relations inquiries.
• Maintained the front desk and reception area in a neat and organized fashion.
• Wrote reports and correspondence from dictation and handwritten notes.
• Dispersed incoming mail to correct recipients throughout the office.
• Made copies, sent faxes and handled all incoming and outgoing correspondence.
• Organized files, developed spreadsheets, faxed reports and scanned documents.
• Received and distributed faxes and mail in a timely manner.
• Served as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.