Office Coordinator Secretary pa
kad
Total years of experience :12 years, 0 Months
• Key Person -in- charge for any administration & office matters, office management, admin duties, offering assistant and coordination to Doc/ control regarding all the records, handling reception as well.
• In charge of all communication (Internal-External), handling all the Business Correspondence, Problem
Solving, Meetings in the MOL, Meetings with Clients or Supplies etc, coordination and key person of communication between out different branches and offering support to different Managers as per the above companies & Branches.
• Offering support to the owner a very busy person who has many companies & properties under his name, offering coordination on travels, monitoring expenses for the companies & personal matters, handling his property, matters, travelling agendas, family arrangements or exhibition demands, handling matters for his personal Art collection & sister companies even out of UAE, being on 24/7 alert to coordinate with whatever his requirements.
• Keeping the Petty cash records
• Keep accurate records for Projects documents, handling suppliers and customers, Invoicing, PO, Commissioning
Invoices, BLs and other documents required for Custom Purposes etc, keep a track on deliveries and Payments; work with the CFO to prepare report of the same till Final Book, working with the Tech Dep/nt on preparing Splir - Price Lists & all related docs
• Handling and monitoring all licenses etc docs of all the companies & properties, coordinating for extensions, renewals etc needed
-CREATING COMPANY POLICY RULES AND REGULATIONS
-EMPLOYEE FILING SYSTEM AND RECORDS
-ATTENDANCE/ LEAVES / VISA ETC DOCUMENTS
-CREATING CONTRACTS AND NEGOTIATING ON THE SAME
-SCREENING CANDIDATES/DESIGNING NEW JOB OPENING AS PER REQUIREMENTS
-REPORTING TO CEO/CFO ONLY
-PREPARING ALL ADMIN COR/NCE
-ATTENDING RELATED LAW SEMINARS
-GIVING FINAL APPROVALS
hr and office manager duties
Project reports, logs, hr and admin duties regarding employees filing, requests, documents, time management and pay slip, crm/erp system, mom, business cor/nce etc admin dutties
Business co/mce, weekly and monthly reports, flies and archiving, logs, agenda and mom for both emaar and bhns and more as per daily schedule
• Attending scheduled meetings for relevant maters
• helping customers and make sure there is pleasant environment and high quality service towards them
* employee relations for the brance and all admin / hr documents coordination
o Translation in and from English, Italian, Greek.
o Translating company documents and brochures, using appealing language and explaining culture or location - specific items.
main basic duties, invoicing, office coordination in general
o Translation in and from English, Italian, Greek.
o Translating company documents and brochures, using appealing language and explaining culture or location - specific items.
TEACHER AND CURRICULUM PREPARATION FOR MY YEAR CLASSES
• Accompanying the General Manager to business meetings as a negotiator and associate for persuasion tasks.
• Translating during meetings in and from English, Greek, Italian
• Client facing role in reception, welcoming them and maintaining record of visits to solicitors.
• Sensitively coordinating meetings, facilitating the flow of the conversation and making sure that attendants are at their ease.
o Translation in and from English, Italian, Greek.
o Translating company documents and brochures, using appealing language and explaining culture or location - specific items.
• Admin duties, correspondence, Manager’s diary, organising meetings, keeping records of visits etc.
• Delicately handling sensitive situations with customers and suppliers.
• Dealing with customers' debts, checking bills and invoices, entering items in accounting books.
• Interpreting in exhibitions and meetings.
• Main reception duties, welcoming the clients, arranging and confirming bookings and attending customers needs, providing all necessary information and being in direct contact with the MD
• Administration duties: emails, correspondence, keeping record of calls etc.
• Taught Italian and English to children and young people aged from 10 - 18.
• Encouraged students to try harder to realise their potential, finding ways to keep them interested in the language such as film, games etc.
• Focusing on students' behaviour and character development and helping them to develop their personal skills.
• Admin duties such as: student registration, scheduling, liaising with parents etc.
• Strong customer service training and experience, dealing with students and parents.
• Delicately handling sensitive situations with parents and students.
• Admin duties, correspondence, Manager’s diary, organising meetings, keeping records of visits etc.
• Delicately handling sensitive situations with customers and suppliers.
• Dealing with customers' debts, checking bills and invoices, entering items in accounting books.
• Interpreting in exhibitions and meetings.
• Admin duties, correspondence, Manager’s diary, organising meetings, keeping records of visits etc.
• Delicately handling sensitive situations with customers and suppliers.
• Dealing with customers' debts, checking bills and invoices, entering items in accounting books.
• Interpreting in exhibitions and meetings.
• Admin duties, correspondence, Manager’s diary, organising meetings, keeping records of visits etc.
• Delicately handling sensitive situations with customers and suppliers.
• Dealing with customers' debts, checking bills and invoices, entering items in accounting books.
• Interpreting in exhibitions and meetings.
• Admin duties, correspondence, Manager’s diary, organising meetings, keeping records of visits etc.
• Delicately handling sensitive situations with customers and suppliers.
• Dealing with customers' debts, checking bills and invoices, entering items in accounting books.
• Interpreting in exhibitions and meetings.
• Admin duties, correspondence, Manager’s diary, organising meetings, keeping records of visits etc.
• Delicately handling sensitive situations with customers and suppliers.
• Dealing with customers' debts, checking bills and invoices, entering items in accounting books.
• Interpreting in exhibitions and meetings.
• Translating as needed for internal reports and documentation.
• Interpreting in exhibitions and meetings.
• (In SEAP) Liaison with foreign Chambers of Commerce and Embassies, preparing the President’s speeches and presentations.
training course on hr laws, policies, rules and regulations, pay roll in uae
italian language and culture, translator diploma I attended many seminars re translations and psycology
o IT & Computers, MS Office Word, Access, Excel, Power – Point, Outlook, internet etc. (OFFICIAL MICROSOFT OFFICE DEGREE FROM MICROSOFT) o Seminar: Import of data, Informatics, Multimedia (CERTIFICATION OF ATTENDANCE) o Invoicing, stock programs, accounting from MEGASOFT, UNISOFT
