Senior Recruitment Officer
IMDAD
Total years of experience :14 years, 5 Months
Responsibilities:
• Handling end to end Recruitment process for experienced
hires across all divisions and functions for the GCC and
Leavant countries of Imdad.
• Execute annual manpower acquisition plan in line with
the approved budget.
• Proactively source and headhunt employees through job
portals, social media like LinkedIn, internal referrals etc.
• Advanced knowledge of sourcing techniques (including
Boolean search)
• Hands-on experience with Applicant Tracking System and
sourcing tools (Bayt, Talentera, Linked In)
• Work closely with the stakeholders for a smooth
recruitment process
Responsibilities:
➢ Currently handling deployment mobilizations of new hires, internal transfers on Long term and Short term assignments for expatriates and commuters for various locations particularly for Saudi Arabia & Central Africa.
➢ Being the primary point of contact and coordination for all the assigned international staff, stakeholders, third party vendors etc.
➢ Handling orientation calls with all the potential candidates.
➢ Proactively log all communications and activities in HR Central tool.
➢ Handle all the medical protocol and visa formalities for employees and the expatriate families.
➢ Keep the relevant HR, Country Manager and PSL’s updated with the progress of the visa and medical formalities.
➢ Reviews the offer documents submitted by Employee Service Centre and responds within 24 hours.
➢ Ensuring the employees and eligible dependents are enrolled for the Global Health Plan.
➢ To work within the framework of ethical standards and in compliance with the Code of Business Conduct and all legal requirements.
➢ Liaise with the payroll team to provide assistance for employee payroll, compensation, benefits etc
➢ Responsible to provide HR support services related to the end to end global mobility function.
➢ Act as a point of contact for employees during their assignment and manage basic ad hoc queries.
➢ Review their repatriation benefits as per relocation benefits.
➢ Proactively handle the separations and termination formalities.
Responsibilities:
Recruitment:
➢ Analyze the recruitment requirements of the department and contact the agency, colleges; job portals to head hunt the potential candidates.
➢ Conduct the required assessment test for the vacancies.
➢ Send out weekly recruitment updates to the Senior Management.
➢ Prepare the employment contract for potential candidates after acceptance of verbal offer.
Payroll & Reporting:
➢ Managing and processing monthly payroll independently through IFS by 25th of each month and getting the final approvals for online processing of payroll.
➢ Collate all information and required approvals for payroll
➢ Liaise with Finance Department for processing monthly cash or cheque payment
➢ Monthly preparation of HR and Finance reports.
Employee Relations:
➢ Handling employee terminations, employee grievances, queries and other HR related administration.
Staff Welfare & Benefits:
➢ Proactively ensuring the relocation allowances, reimbursements, claims are paid to the employees as per company policy.
➢ Providing company accommodation and ensure all facilities are available prior to the employee’s joining in.
➢ Ensuring all employees are provided with the Medical & Life Insurance on their first of joining.
• Structuring and streamlining the HR department introducing best practices.
• Involved in HR planning strategies with line managers which consider immediate and long term staff requirements.
• Prepare the master contracts for all staff of all grades.
• Proactively handled the entire process of interviewing along with the department managers until the offer has been released.
• Plan and developing effective induction program; and conduct induction program for new starters.
• Ensuring the benefits and entitlements for the management is duly processed.
• Prepare confidential HR reports to facilitate effective decision making by senior management, board of members and also to support the human resources operations.
• Developing policies, company internal forms that formalize the departmental functioning in a structured manner.
• Managing Disciplinary & Grievance Issues and provide recommendation to line management; to resolve employee problems, conflicts and identify appropriate solution by reducing risk and ensuring legal compliance.
• Confirms accuracy and integrity of all data maintained in ERP systems and assures information is available on a timely basis.
• Manage employee mobilization and monitor on-boarding and off-boarding process.
• Manage employee resignation and termination procedures; also conduct exit interview and analyse the data for management report.
Compensation & Benefits:
•Managing and processing payroll & benefits for internal and external staff.
•Month end processing of the payroll by executing the salary adjustments and promotions.
•Preparations of documentation for internal Auditors on a half yearly basis.
•Implementing all employee’s absence and vacations / leaves into the payroll system.
•Scrutinize Monthly Provision for Leave, Gratuity, Bonus and WPS.
Staff Welfare:
•Manage the overall process with HR Director in order to sustain efficient international movements and to ensure high quality transfer of employees and families according to the international mobility policy.
•Responsible for HR administration of maintaining and updating employee files and record database for all employees and updating the HRIS (CAROL) to ensure quality, accuracy and confidentiality of the database.
•Managing Insurance renewal plan and managing the eligible employees and their dependants are enrolled into the medical & life insurance program.
•Calculation of air ticket allowance for all staff based on their eligibility and entitlement.
•Preparation of the final settlements and exit procedures Recruitment:
•Assisting the HR Director in recruitment and mobilization of expats & non-expats.
•Recruitment and hiring of employees, conducting interviews and preparation of Employment Offer Letter and Contract.
•Developing the Human Resources Policy and Procedures for the organisation considering the working conditions, performance management, disciplinary procedures and absence management.
Training & Development:
• Proactively coordinated with the Training Managers in Paris for the Learning and Development Programme planned for the year and follow up until final confirmation and enrollment.
• Analyze department training requirements and assist in the compilation of the annual training plan and implement all training programs in a timely and quality manner.
• Co-ordinate a broad range of payroll related activities of 300 employees thereby supporting the efficient operation of HR department.
• Processing and administration of global payroll documentation through PeopleSoft that are related to employee hires, promotions, transfers, resignations.
• Collating the payroll input details for transmission and processing of salary details into the system.
• Checking the post payroll processing reports for any errors.
• Calculations and preparation of final settlement for end of service on staff resignations, terminations.
• Monitoring and balancing all suspense accounts, month end accounts, provisions account maintained by HR.
• Meeting deadlines for timely submission of monthly reports of staff headcount to FCD.
• Handling of leave administration with regard to payments.
• Maintenance of effective record maintenance.
• Support to the Recruitment team, Relationship team, Support Services team, Learning & Development team in the HR Department.
• Preparing monthly salary reports for the HR Manager.
• Constant prioritization and planning of work to meet payment deadlines.
• Responsible for keeping track and systematically maintain the record of the correspondences.
• Also involved in logging the documents, scanning the drawings, transmittals, MOM, Monthly reports etc related to Al Shaheen Block V Field development project.
• Interacting with candidates and addressing their queries on various courses.
• Interacting with potential clients and addressing telephonic queries.
• Maintaining a database of customers.
• To guide the potential candidates by briefing up the required courses tailored to suit their interest.
• Approaching clients through telephone and explaining to them the courses offered by the Institute.
• Prepare daily activity reports.