procurement officer and expeditor
pae govt services inc
Total years of experience :13 years, 4 Months
• Prepare solicitation based on PR’s from different programs
• Receive, evaluate bids and identify most economic vendor who meets the requirements
• Co-ordinate with PAE Export compliance department to check whether the material is export controlled or not.
• Negotiate with vendors
• Responsibilities of Fully Computerized & ERP Procurement online Purchase Order (Cost Point and Maximo).
• Frequently check with the suppliers to ensure that all drop ship orders were received and that deliveries maintain constant contact with vendors and shipping companies while deliveries are in route.
• Prepare PO packages based on PAE procurement policy
• Co-ordinate with vendor and program logistics for the delivery
• Work with vendors to solve invoicing issues that could delay critical shipments.
• Review shipment schedules, determine project completion dates and compile productivity reports.
• Responsible for the managing the timing of delivery.
• Making sure all departments receives the right materials
• Contact vendors/freight forwarders to ensure supplies and equipment are forwarded on specific shipping date.
• Responsible for applying Diplomatic note, Letter of Authorization,
International Zone access, Prime Minister’s National Operational Centre, Baghdad Embassy Compound access.
• Responsible for Supply/Demand Alignment and Material Replenishment.
• Analyze market and delivery systems to assess present and future material availability.
• Reviews quotations or proposals from vendors, and negotiates with approved suppliers keeping within budgetary limitations
• Continuously monitoring, evaluating and improving supplier’s performance
• Sourcing the most affordable materials for the customers requirement
• Projecting stock levels and reviewing tenders and bids.
• Monitoring delivery times to ensure they are on time.
• Regularly contacting suppliers to renegotiate prices.
• Keeping all supplier programs current and accurate.
• Researching new products and suppliers
• Prepare and process requisitions and purchase orders for supplies and equipment’s.
• Supervises officers responsible for ensuring that invoices are correct with purchase orders and for submitting invoices for payment.
• Obtain quotations and negotiate for the best price and prompt delivery
• Coordinate warranty claims and service requests
• Facilitate the accreditation of new suppliers
• Implemented and maintained policy and procedure documentation.
• Worked in preparing and executing contract mechanisms.
• Contact suppliers to resolve missed deliveries, short shipments and pricing discrepancies.
• Providing training to improve departmental procurement procedures.
• Reporting directly to the General Manager, assist with vendor selection and bid evaluations.
• ERP Procurement based on oracle systems.
• Purchase related all responsibility - New Vendor Development, Price Negotiation with
vendor, PO releasing, Material Delivery and Payment etc.
• Manage office operations to ensure efficiency and productivity of the business
• Manage accounts receivable/payable
• Manage office operations to ensure efficiency and productivity of the business
• Prepare quarterly Business activity reports.
• Manage relationship with clients, suppliers and contractors
• Approving LPO for the goods to be purchased from export and local market
• Supervising the goods to be loaded in cargo
• Overseeing the smooth and efficient running of all aspects of the office
• Actively working to promote equal opportunities and diversity
• Identifying the training and development needs of staff
• Recommending changes in office practices and procedures
• Finding avenues for increasing Sales responsible for store operations & inventory
• Maintaining the re-order level
• Solving Customers queries on the net and phone
• Explaining companies schemes to the dealers
• Verified accuracy of Invoices as regards to figures
• Coordinate With Bank, Customer And Verifiers
• Responsible for all the Office Operations
• Follow up closely on the customs / clearance formalities and delivery process
• Developed and maintained strong relationship with the customers
completed