Souzan Aljawhary

•Responsible for maintaining all office records and personal files with confidentiality;
•Arranging and coordinating personal and business schedules;
•Arranging travel and hotel accommodations;
•Managing Calendar & Outlook schedules including organizing meetings.
•Preparing Minutes & Agenda for management weekly meeting;
•Planning & arranging for an offsite meetings;
•Handling all administrative and secretarial functions;
•Taking calls conveys messages;
•Prepare monthly comparative analysis for selected funds by obtaining fact sheets and updating fund performance;
•Responsible in raising internal purchases;
•Handling correspondences & emails replies;
•Provide assistance to the group as required.
•Performs other related duties and special assignments as requested.

General Responsibilities:
• Managing Calendar and Outlook schedules including booking Chairman’s appointments and organizing meetings

•Planning and coordinating meetings including conference room booking, catering needs, agenda setting and distribution

•Attending meetings, drafting minutes and preparing it for signature

•Generating and managing business correspondence and ensuring proper filing

•Handling Chairman & Managing Director phone calls
•Keeping track of pending subjects
•Dealing with daily office issues…

• Preparing reports, charts, designs.
• Provide assistance/support for the Audit Team
• Working as a replacement secretary for the Chairman & for the Vice Chairman.
• Providing overall work direction and supervision over the division activities in order to bring to the attention of the immediate superior any irregularities.
• Maintains initiative and takes minor work related decision to reduce the duties on the immediate superior.
Acts as a communication link between Internal Audit Department and other comapany's depatments.
• Maintains and up-dates a confidential coded filing system for the department.
• Communicate and prioritize pertinent matters, follow up .
• Answers telephones calls, connects callers as necessary, takes and conveys messages, arranges for appointments, answers general queries, etc.
• Meets departmental visitors, determines purpose of visit and advises supervisor concerned. Takes messages or deliveries and/or arranges for alternative appointments.
• Receives incoming mail, sorts, date stamps and distributes to addresses. Prepares outgoing mail for dispatch and maintains daily master file of incoming or outgoing correspondence.
• Arranging for Management Meetings
• Makes arrangements for conference room meetings, and may attend to take minutes as directed. Ensures meeting room is prepared for use.
• Carries our other similar or related duties such as making photocopies, maintaining a stock of department stationery, collating and binding reports.

• Self Correspondence with the Suppliers;
• Preparing & Complying Tender Documents;
• Following up on orders and / or Quotations;
• Coordinating and arranging the Tender Status;
• Preparing Contracts;
• P.C. Applications; tables
• Revising the Evaluation;
• Liaison with the Principal and Clientele

Secretarial Duties together with:
• Institute Hair Consultant
• Selling Apollo hair System
• Dealing with clients/sales
• Cashier
• Reception

Secretarial Duties together with Working in Sales of children educational equipment kits.