Sowmya Shetty

Responsibilities:
Payroll:
• Actions new hire processes, oversees preparation of employment contracts, receives files from recruitment, inputs employee information into Oracle database, assists employees with opening of bank accounts for salary transfers and other financial transactions, arranges salary advances and reimbursement of claims.
• Process employee termination, receive documentation, make calculations for end-of-service entitlements, prepare letters for information to employees regarding their final settlement; create full and final settlement.
• Create and maintain employee personnel files on Oracle database.
• Maintain employee payroll records (e.g. timesheets, leave records, bank transfer documents) and related information to ensure authorized personnel (e.g. HR and Finance) have access to accurate and up-to-date information.
• Manage all transactions related to loans, advances, reimbursements and allowances to ensure their compliance with pertaining policies.
• Review and process all monthly and bi-weekly payroll transactions (including hires, terminations, salary adjustments, transfers and promotions, special payments, one time payments, overtime payment, reimbursements and deductions) to ensure that all employees are paid accurately and on time.
• Monitor, research, explain and resolve all payroll-related issues at the request of individual employees.
• Gather and analyze payroll data, prepare various reports and reconciliations for supervisors, management, internal and external auditors.
• Process crew sign-off based on their rotations and releases crew leave settlements of the respective offshore crew (mariners/divers).
• Release of monthly payroll for offshore crew including mariners and divers.


Employee Benefits:
• Processes all kinds of loan requests from employees.
• Compiles documentation and process off-cycle payments like leave advance payment, accident compensation, furniture allowance and special mission assignments to employees.
• Ensures school fees are reimbursed on time, as per invoices received.
• Preparing approvals (LPO’s) for First Arrival Air tickets, annual air passage and Final Departure. Process invoices from air travel with proper cost allocations.
• Co-ordinate with IT to ensure maximum utilization of ERP and/or HR related systems like CMS(Crew management).
• Processing of health insurance benefits, insurance claims and injury compensation.
• Execute all administrative circulars (viz.employee loans, promotions, employee transfer).


Reports/HR Responsibilities:
• Prepares all kinds of letters/memos/reports for internal and external correspondence,
all bank related letters for loans, opening bank accounts and salary certificates, letters to various embassies for visa requests for staff on official duty visits.
• Monthly report containing details of Qatari employees pension deductions for Finance Dept. and the Pension Authority.
• Head count and salary paid -Quarterly reports to the Statistics Authority.
• Support recruitment formalities. Verify Job Offers and educational certificates.

The job involved - Office administration, advertise for recruitment vacancies, dealing with insurance procedures and handling all general administrative duties.

The job involved - self correspondence, handling accounts, documentation, preparing reports, maintaining and organizing files, documentation, coordinating with the clients. 

The job involved - self correspondence, handling accounts, documentation, preparing reports, maintaining and organizing files, documentation, coordinating with the clients. 

The work involved - Auditing accounts of Banks, Hospitals, Insurance Companies and
Private Firms.