Tharshan Sriskantharajah

Administrative Coordinator·MAFAS – Mahmal Facilities Services,

Saudi Arabia

Diploma, Deploma in Accounting & Financing

Work experience

Total years of experience: 14 years, 6 months

Administrative Coordinator

April 2025 - Present

MAFAS – Mahmal Facilities Services,

Jeddah, Saudi Arabia

April 2025 - Present

• Administered CAFM (Planon) for efficient PPM scheduling, updates, and monitoring, enhancing operational workflow.
• Coordinated third-party maintenance and meticulously managed client invoicing documentation, ensuring accuracy and timeliness.
• Supported asset management and reporting initiatives, improving data accuracy across facilities operations.
• Managed the procurement process using Oracle, including the creation of Sales Orders, Purchase Requisitions, and Goods Receipt Notes (GRN).
• Collaborated with third-party service providers to execute special tasks as per PPM requirements, ensuring compliance and quality.
• Streamlined invoicing processes and prepared supporting documents for client submissions, enhancing financial transparency.
• Performed various administrative tasks, contributing to overall office efficiency and organization.

Company industry:: Technical Maintenance & Repair
Job role:: Maintenance, Repair, and Technician

Administrative Coordinator

April 2025 - Present

MAFAS,

Jeddah, Saudi Arabia

April 2025 - Present

• Administer and monitor CAFM (Planon) system for PPM scheduling, reactive maintenance, and
work order lifecycle
• Coordinate with MEP, electrical, HVAC, and technical teams to ensure timely service delivery
• Track maintenance activities, asset records, and service logs for compliance and audit purposes
• Support facilities management (FM) operations, including site documentation, permits, and
service reports
• Liaise with vendors and contractors for quotations, approvals, and invoicing
• Process procurement requests, PRs, and POs using Oracle ERP
• Assist in technical documentation control, including drawings, manuals, and SOPs
• Prepare monthly FM reports, KPI trackers, and cost summaries
• Support asset management, inventory tracking, and spare parts coordination
• Ensure adherence to HSE, safety, and company policies

Company industry:: Agriculture & Crop Production

Administrative Officer

September 2024 - March 2025

Tudawe Brothers Pvt. Ltd,

Batticaloa, Sri Lanka

September 2024 - March 2025

• Supported seamless transitions during handover stages, enhancing operational efficiency and systematic task execution.
• Managed correspondence, scheduling, and subcontractor payment records, ensuring timely processing and accuracy.
• Reviewed and analyzed contracts to ensure compliance with administrative standards and facilitated effective coordination among stakeholders.
• Implemented organizational strategies that improved document control and streamlined office administration processes.
• Fostered strong relationships with team members and external partners to enhance collaboration and communication.

Company industry:: Construction & Building
Job role:: Construction and Building

Administrative Officer

January 2024 - September 2024

Brandix,

Batticaloa, Sri Lanka

January 2024 - September 2024

• Coordinated payment processes with third-party contractors, finance, and administration teams to ensure timely and accurate transactions.
• Prepared and managed monthly invoices for third-party contractors, enhancing financial accuracy and efficiency.
• Oversaw cafeteria operations, ensuring a high standard of service and compliance with health regulations.
• Managed staff transportation logistics, optimizing schedules for improved efficiency and employee satisfaction.
• Maintained confidentiality of sensitive information, strictly adhering to data protection regulations and upholding company integrity.
• Handled various administrative tasks, streamlining office operations and supporting overall organizational effectiveness.

Company industry:: Textile & Apparel Production
Job role:: Administration

Procurement Officer

January 2022 - December 2023

Esthismar Holding,

Doha, Qatar

January 2022 - December 2023

• Executed end-to-end procurement activities using SAP
• Coordinated with engineering, facilities, and site teams for material and service requirements
• Prepared RFQs, RFPs, comparison sheets, and technical-commercial evaluations
• Managed vendor prequalification, negotiations, and contract documentation
• Supported inventory control and material tracking for project sites
• Ensured compliance with company procurement policies and timelines
• Maintained procurement records, approvals, and audit documentation
• Assisted in cost control and budget monitoring

Company industry:: Construction & Building
Job role:: Construction and Building

Administrator / Supervisor

April 2012 - December 2021

UCC Holding,

Doha, Qatar

April 2012 - December 2021

• Managed documentation, reporting, and procurement coordination

Company industry:: Construction & Building

Administrator / Administration Supervisor

January 2012 - December 2021

Urbacon Trading & Contracting (UCC Holding),

Doha, Qatar

January 2012 - December 2021

• Directed administrative teams across multiple project sites, overseeing budget management and comprehensive reporting.
• Expertly maintained document control systems, ensuring efficient correspondence and logistics coordination.
• Implemented streamlined processes that enhanced operational efficiency and improved reporting accuracy.
• Ensured confidentiality while accurately distributing, recording, and filing correspondences, calls, and queries, facilitating effective traceability of all documents in the supervisor’s office.
• Verified that all documents underwent thorough checks and validations, promoting a culture of accuracy and accountability.

Company industry:: Construction & Building
Job role:: Construction and Building

Administrator / Admin Supervisor

January 2012 - December 2021

UCC Holding,

Doha, Qatar

January 2012 - December 2021

• Provided administrative and operational support across multiple construction and infrastructure
projects
• Coordinated with site engineers, electrical teams, and subcontractors
• Managed document control, drawings, permits, and official correspondence
• Prepared daily, weekly, and monthly project reports
• Supported procurement coordination, material requests, and delivery follow-ups
• Supervised site administrative staff and ensured workflow efficiency
• Assisted in asset tracking, site inventory, and equipment records
• Ensured compliance with HSE, site safety, and company procedures
• Monitor staff deployment, allocation, and transfers across multiple projects and sites

Company industry:: Construction & Building

Sri Lanka

Skills

Planon

Intermediate

Planon

Intermediate

BUSINESS PERFORMANCE MANAGEMENT

Expert

BUSINESS PERFORMANCE MANAGEMENT

Expert

COMPUTER LITERACY

Expert

COMPUTER LITERACY

Expert

DOCUMENT CONTROL

Expert

DOCUMENT CONTROL

Expert

ENTERPRISE RESOURCE PLANNING

Expert

ENTERPRISE RESOURCE PLANNING

Expert

LEADERSHIP

Intermediate

LEADERSHIP

Intermediate

OFFICE ADMINISTRATION

Expert

OFFICE ADMINISTRATION

Expert

OFFICE MANAGEMENT

Expert

OFFICE MANAGEMENT

Expert

ORACLE APPLICATIONS

Expert

ORACLE APPLICATIONS

Expert

PROCUREMENT

Intermediate

PROCUREMENT

Intermediate

SAP APPLICATIONS

Expert

SAP APPLICATIONS

Expert

Frameworks

Intermediate

Frameworks

Intermediate

Microsoft Excel

Expert

Microsoft Excel

Expert

Microsoft Visio

Expert

Microsoft Visio

Expert

PowerPoint

Expert

PowerPoint

Expert

ADMINISTRATIVE FUNCTIONS

Intermediate

ADMINISTRATIVE FUNCTIONS

Intermediate

CONSTRUCTION

Intermediate

CONSTRUCTION

Intermediate

ELECTRONIC DATA INTERCHANGE

Intermediate

ELECTRONIC DATA INTERCHANGE

Intermediate

FACILITIES MANAGEMENT ADMINISTRATOR FMA

Intermediate

FACILITIES MANAGEMENT ADMINISTRATOR FMA

Intermediate

INFOCAD CAFM SYSTEMS

Intermediate

INFOCAD CAFM SYSTEMS

Intermediate

VENDOR MANAGEMENT

Intermediate

VENDOR MANAGEMENT

Intermediate

ASSET TRACKING

Intermediate

ASSET TRACKING

Intermediate

Languages

English

Expert

Hindi

Intermediate

Arabic

Beginner

Tamil

Native Speaker

Malayalam

Intermediate

Tharshan Sriskantharajah

Share My Profile

Work experience

Administrative Coordinator

Administrative Coordinator

Administrative Officer

Administrative Officer

Procurement Officer

Administrator / Supervisor

Administrator / Administration Supervisor

Administrator / Admin Supervisor

Education

Warlton International Campus

Warlton International Campus

Warlton International Campus

Warlton International Campus

Enertech

National Youth Service Council

National Youth Service Council

Technical College

Technical College

Technical College

USAID

Batticaloa Hindu Collage

Batticaloa Collage - National School

Batticaloa Collage

Batticaloa Hindu Collage

Skills

Languages

English

Hindi

Arabic

Tamil

Malayalam

Training and Certifications

Certifications

Office Assistant Training; Diploma in MS Office

Accelerated Skills Program;

Leadership Training –

First Aid & CPR

Fire Warden & Marshal

Fire Warden & Marshal

General Certificate of Education (Advanced Level) 12th

Fire Warden & Marshal

Sri Lanka Youth Club Federation Workshop

Accelerated Skills Program

Leadership Training (USAID)

First Aid & CPR

Fire Warden & Marshal

Hobbies and interests

ebooks

Cricket

Reading Books