Office Manager
Healthcare Education Student Support Services
Total years of experience :11 years, 5 Months
Coordinates and organizes meetings, conferences, and events for the line manager, ensuring preparation of agendas and distribution of materials. Handles sensitive and confidential information discreetly, maintaining a high level of confidentiality. Manages domestic and international travel arrangements for the international team, aligning plans with the executive's schedule and preferences. Maintains an organized filing system, assists in document preparation and review, and serves as a liaison between the international team and internal/external stakeholders. Manages multiple tasks simultaneously, prioritizing deadlines and addressing important matters promptly. Oversees the executive office's smooth operation, including supplies, equipment, and facilities. Provides strategic support through research, report preparation, and assistance in special projects assigned by the line manager. Efficiently manages the international team’s calendar, scheduling appointments, meetings, and travel arrangements to optimize time and prioritize tasks.
Managed executive calendars, scheduled meetings, and coordinated travel arrangements. Prepared and edited documents, presentations, and reports. Handled incoming and outgoing correspondence, including emails and phone calls. Maintained ofice supplies, inventory, and equipment. Assisted with event planning and coordination. Provided general administrative support to the team.
Supported the CEO and executive team in daily operations. Prepared and distributed meeting agendas, minutes, and presentations. Managed travel arrangements, including flights, accommodations, and itineraries. Handled sensitive and confidential information with discretion. Coordinated and organized company events and conferences. Assisted with budget tracking and expense reporting.
Oversaw ofice operations, including managing reception, mail, and supplies. Scheduled and coordinated meetings and appointments. Assisted with HR tasks, such as onboarding and maintaining employee records. Managed ofice equipment and maintenance requests. Handled vendor relationships and coordinated ofice repairs. Supported various departments with administrative tasks.
Managed reception desk, greeted visitors, and answered inquiries. Handled incoming and outgoing mail, packages, and deliveries. Assisted with scheduling appointments and managing calendars. Maintained ofice cleanliness and organization. Supported administrative staff with various tasks. Assisted in preparing documents, spreadsheets, and presentations.