Administrative Assistant
AL SHAMALI AUTO PARTS
Total years of experience :7 years, 7 Months
• Receives incoming calls and emails; take messages, responds appropriately and route correspondence to the appropriate sales executive.
• Handles requests, feedback and queries quickly and professionally.
• Devotes special emphasis to punctuality and worked to maintain outstanding attendance record, consistently arriving to work ready to start immediately.
• Tracks inventory and ordered office supplies encouraging cost-effective solutions.
• Develops and carries out an efficient documentation and filing system
• Maintains strong relationship with the suppliers and keep price data in order to get best prices on the next orders.
• Prepares inquiries and quotations to be sent to designated suppliers.
• Identifies and recommends changes to existing processes to improve accuracy, efficiency and quality service.
• Balance cash box by counting cash at beginning and end of work shift.
• Collects payments by accepting cash, card payment, pdc, cdc from customers
• Process customer return transaction.
• Updates internal databases with order details (dates, vendors, quantities and discounts) in the ERP system (Dynamic AX)
• Cross checking daily new arrival items.
• Posting daily new arrival items from supplier with order details (dates, quantities and cost) and print barcode.
• Creation of codes for new product/items (part numbers, oem and descriptions).
• Update contact information of customers and suppliers.
• Coordinate with other departments to ensure compliance with established policies
• Assist the executives in creating invoices for the customers.
• Support executives in handling and documenting customer accounts.
• Coordinate with credit suppliers for monthly statement of account.
• Follow up credit customer for payments.
• Handles cash for local purchase and maintains documentation for all purchases.
• Handles Petty Cash and prepare total expenses thru coordinating with staff bill such as, parking bills, petrol bill, and general items.
• Prepares monthly credit purchase invoices every end of the month for arrangement of payment for suppliers.
• Prepares daily report to be submitted to my manager
• Prepares Cash for Deposit every end of the shift.
Create adverts in different third party and recruitment sites.
Source applicants that has medical, clinical relevant experiences with healthcare license (DHA, MOH, HAAD)
Screen and conduct initial interviews and making reference check applicants and endorse afterwards to the Medical Director for
final interview.
Prepare employment letter for newly hired candidates and coordinate with them for all the necessary documents fo licensing application.
Handling all inquiries and follow up emails.
Updated, consolidate recruitment files as necessary
Follow up with candidates for any pending credentials needed for licensing.
Processing HAAD/DHA license for newly hired Nurses.
Responsible for renewal of License, transfer of license, cancellation of license.
Coordinate and Maintain record for staff, telephones, parking and petty cash.
Answer, screen and transfer inbound phone calls.
Welcome and direct visitors and clients.
Receiving and sort deliveries.
Responsible for keeping the reception area clean and organized
General clinical duties General clerical duties including photocopying, fax and mailing.
Retrieves document from filling system.
Schedule, prepare and coordinate meetings, appointments and travel arrangements for managers or supervisors and staff.
Record, compile, transcribe and distribute minutes of meetings.
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Responsible for checking levels of offices supplies, office stationary, coordinates office maintenance of equipment’s.
Handles petty cash
courses: Nursing