sudeep Varughese

⦁ Responsible for carrying out clerical, phone and administrative responsibilities.
⦁ Provide sales and marketing administration support in processing sales orders and Export orders for KSA, Bahrain and Iraq.
⦁ Scheduling minute’s meetings and reminders with to do task along as when managers discuss also letter preparation for product and branch shortage tracking its resultant outcome.
⦁ keeping track of stock reports of branches for local as well as Export branches in relation to the preparation of of slow moving and non-moving items for local and Export.
⦁ preparation of Forecast for water distrubtion plan analysis as per managers requirement.
⦁ Assistance in preparing for baladiya for Export as well as local.
⦁ Preparation of Export Sales Analysis Report in coordination with Export sales team to know daily Export sales made from items Exported to Iraq and other indirect market.
⦁ Fulfilling other duties as needed by Export Service manager and Asst. Export Service Manager
⦁ Coordination with IT team in event of office machines need maintenance and replacement of toner, laser cartridge

 Prepare L.P.O’s, Order Request, Quotation’s, and Purchase Request
 Type letters, memos and other site correspondence and documents and distribute to relevant parties.
 Procedure correspondence to the Client, Consultant, Subcontractors and Suppliers and follow-up systems.
 Prepare submittals forms for shop drawing, MIR, RFI, RFSA, MD, and Daily Report etc.
 Prepare forms, reports and monthly attendance
 Document controlling and Logging electronic and manual
 Distribute correspondence to the Client, Consultant, Subcontractors, Suppliers, and to the Company Head Office.
 Routing incoming and outgoing mail (immediate email reply)
 Maintaining correspondence tracking system
 Ensure company circulars are distributed promptly
 Maintaining an organized filing system ensuring easy retrieval of documents and records.
 Operating the office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
 Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
 Keeping confidential file and company letter reference no.
 Typing of site documents, and follow up of all the site needs.
 Handling all administrative duties.
 Coordinate all activities related to the Document Control procedure, including technical documents, drawings, and commercial correspondence.
 Makes sure that controlled copies of latest approved document sand drawings are given to the appropriate staff, subcontractors and suppliers as applicable.

 Quality Control of project documents, design specifications and requirements.
 Quality Analysis of data specifications and verify defect entries in and make immediate correction.
 Preparation of Various reports such as Fit-up and weld reports, weld summary report for structural modules and other fabrication report.
 Perform document quality check in accordance to company engineering document control procedures.
 Take file backup and ensure proper storage and archiving of electronic registers.
 Analyzing As built Controlled copy drawings and making entries for reports for changes in Revision.

1.Maintains specifically assigned project database and ensure proper classification, sorting, filing and proper archiving.
2.Review Completeness of document and prepare document transmittal's.
3. Filing and faxes and all admin related task
4.Handling tenders and quotations and Delivery notes and
typed documents and letters at 45 words per minute

 Reporting, Drafting memos and fixing meetings.
 Preparation of Material Submittals and Transmittal's.
 Transcribe, review, and interpret all project data before entry into the database.
 Maintain and distribute staff weekly schedules
 Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing

1.Prepared monthly financial statements and reports .
2.Ensure all data is accurately and quickly entered.
3.Preparation of bank reconciliation statement, half-yearly balance sheet, handling A/c receivables and payables,
4.Make entries in general ledger and posting and reporting to Chief Accountant.