CFO Executive Assistant
KGL Holding
Total years of experience :32 years, 2 Months
•Assist the CFO in managing his business and personal activities, including business and social travel arrangement, calendar and events.
•Provide office support services in order to ensure efficiency and effectiveness within the Finance Department.
•Create, distribute and maintain confidential correspondence and documents.
•Schedule, coordinate and handle board meetings, including notices, agenda, minutes and filing.
•Prepare and submit expense reports.
•Producing documents, briefing papers, reports and presentations.
•Organizing and attending meetings and ensuring their manager is well-prepared for meetings.
•Liaising with clients, suppliers and other staff.
•Expedient response to phone calls, screening telephone calls, enquiries and requests, and prioritizing and handling them when appropriate.
•Expedient response to incoming email, faxes and post, often corresponding of the CFO.
•Assist with events and meetings outside of typical work week which will include some nights and weekends.
•Provides support at the executive level to the CEO/Chairman of the Board, the executive management team, and the senior management team.
•Schedules appointments, meetings and travel.
•Acts as a gate-keeper by answering phones, fielding calls and taking detailed messages.
•Processes expenses and serve as a liaison to the Finance department.
•Generates correspondence as required.
•Supports and assists the in-house legal department with contract management and other duties.
•Answers CEO telephone to support effective and efficient communication.
•Prepares meeting agendas, schedules meetings and prepares meeting packets.
•Maintains the Corporate files.
•Prepares telephone lists and organizational charts.
•Provides support to all departments as needed.
•Oversees and coordinates special projects.
•Assist the Legal Director in managing his business and personal activities, including business and social travel arrangement, calendar and events.
•Provides office services by implementing administrative systems, procedures, and policies.
•Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
•Provides information by answering questions and requests.
•Handling internal and external correspondence of legal department.
•Understand the legislation relevant to the types of law their firms practice.
•Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
•Open, sort, and distribute incoming correspondence, including faxes and email.
•File and retrieve corporate documents, records, and reports.
•Greet visitors and determine whether they should be given access to specific individuals.
•Prepare responses to correspondence containing routine inquiries.
•Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
•Using a range of office software, including email, spreadsheets and databases.
•Managing filing systems.
•Recording office expenditure and managing the budget.
•Organizing the office layout and maintaining supplies of stationery and equipment.
•Organizing meetings with your staff.
•Ensuring adequate staff levels to cover for absences and peaks in workload.
•Writing reports for senior management.
•Responding to customer enquiries and complaints.