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Suhad Alhour, Receptionist/Library assistant ./ Security Academy administrative assistant

Suhad Alhour

Receptionist/Library assistant ./ Security Academy administrative assistant·College of the North Atlantic-Qatar

Qatar

High school or equivalent, Administration And Communication Studies

Work experience

Total years of experience: 29 years, 4 months

Receptionist/Library assistant ./ Security Academy administrative assistant

September 2008 - Present

College of the North Atlantic-Qatar

Doha, Qatar

September 2008 - Present

 Ensures knowledge of staff whereabouts and maintains accurate and complete sign-in/sign-out procedures for on-site staff and consumers.
- Issuing Of Library books using college system .
- Collecting Data and filing
- Shelf reading and maintaining books in order
- Vertical filing
- Preparation of list of new books
- Assist the student in looking books in the library
 Promptly, accurately, professionally and courteously receives 100% of all telephone calls and visitors.
 Adept at using all features of the telephone system and voice mail.
 Assists consumers/staff/volunteers/visitors park properly at the main office location
 Ensures that common areas are equipped with office supplies as needed.
 Ensures 100% of consumers receive Needs Assessment and Survey forms and as requested.
 Respects confidentiality in discussing participant/consumer, staff, volunteers and organizational matters.
 Performs routine office tasks necessary for the operation and presentation of a professional office as observed by the supervisor.
 As needed, assists with clerical tasks to include typing, filing, proofreading, and maintenance of service logs and data entry.
 Exhibits genuine concern for participants and always conducts oneself appropriately and professionally.
 Develops and maintains comprehensive knowledge of community resources; provides information, referrals and follow-up.
 Ensures all consumer intake (ORS) data entry for assigned projects/offices is done accurately and in a timely manner.
 Reports to work regularly and on time.
 Assists in other duties as needed and directed.

- I get the certificate the Perfect PA PD in 2013 from Spearhead Training company
- And the ISW Instructional skills work shop (teaching &learning center ) College of the North Atlantic - Qatar
- Arrange meetings/appointments.
- Attend meetings and take notes.
- Coordinate between all faculties in CNAQ.
- Issue Purchase Orders - use Oracle for timesheets/business travel & other issues related to Dean and Faculties.
- Join the events committee members in preparing several occasions such as (graduated ceremonies, competitions & other gathering ) .
- using peoplesoft
- taking the attendance
- Work independently to meet the deadlines and the college visions & objectives.
Work most of the time under pressure.
In addition to other normal day to day Admin work

Company industry:
Primary, Prep, & Secondary School
Job role:
Human Resources and Recruitment

executive assistant

October 2019 - August 2024

Hamad bin Khalifa

Doha, Qatar

October 2019 - August 2024

I worked on HBKU QF as an administrative assistant
and communications
I do have 22 years of experience

Company industry:
Human Resources Outsourcing
Job role:
Administration

Tempruary Adminstrative Assistant at Engineering Technology

August 2014 - May 2019

College of the North Atlantic Qatar

Doha, Qatar

August 2014 - May 2019

- Recordkeeping and process execution for engineering change orders.

- Coordination of engineering job data including periodic monitoring, updating, and closure of job records.

- Compilation of dashboards, financial reports, job status reports, presentations, meeting minutes, and other documents as directed.

- Requisition of supplies, standards, and reference materials.

- Other administrative tasks as directed.


- Organized, punctual, and detail-oriented

- Ability to work collaboratively and communicate effectively with others

- Associate's degree preferred; High School Diploma required

- Familiar with engineering activities and quality control systems

- Experience with data entry and queries of relational databases; e.g. Epicor, Agile, Oracle...some familiarity with programming preferred

- Productive with Microsoft Office applications; Excel, Powerpoint, Word, Access

- Strong interpersonal, communication and organizational skills, and the ability to work within team environments.

- Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to safety or health of employee or others

Company industry:
Administration Support Services
Job role:
Administration

administrative assistant

August 2014 - March 2019

College of the north atlantic qatar

Qatar

August 2014 - March 2019

Administrative assistant

Company industry:
Primary, Prep, & Secondary School
Job role:
Administration

Executive Secretary

January 2001 - June 2008

Radio & Television corporation

France

January 2001 - June 2008

2001 - June 2008 Radio & Television corporation Doha, Qatar
(Publication Department)

Executive Secretary
* Typing all different kind of documents in both languages (Arabic & English)
* Following all the post mails and the e-mails for the department.
* Send the mails and the e-mails to the persons who are in charge to take actions.
* Following all the management coordination with the clients who visit the department.
* Filing all the sending and receiving faxes and e-mails
* Filing all the other documents in the related files.
* Recommend to the management of the progress of work and the back up of the clients.
* Doing all other jobs required.

Company industry:
Media Production
Job role:
Secretarial

Executive Secretary

January 2001 - June 2008

Radio & Television corporation

Doha, Qatar

January 2001 - June 2008

 Typing all different kind of documents in both languages(Arabic & English)
 Following all the post mails and the e-mails for the department.
 Send the mails and the e-mails to the persons who are in charge to take actions.
 Following all the management coordination with the clients who visit the department.
 Filing all the sending and receiving faxes and e-mails .
 Filing all the other documents in the related files.
 Recommend to the management of the progress of work and the back up of the clients.
 Doing all other jobs required.

Company industry:
Media Production
Job role:
Secretarial

executive secretary

January 1996 - January 2000

Al Noor Language School

Doha, Qatar

January 1996 - January 2000

 In charge of all the documentation works.
 In charge in the employee orientation regarding Rules and Regulations of the School.
 Following all the school mailing of faxing, replay for faxing, sending e-mails.
 Coordination between school management and the students’ parents.
 Prepare all the duties of school management to ensure the performance of the school team.
 Coordination between all the management and the teachers.

Company industry:
Human Resources Outsourcing
Job role:
Administration

Education

Wadi Alsail secondary school

June 1995

June 1995

High school or equivalent, Administration And Communication Studies

Qatar

Skills

Administration
Expert
Administration
Expert
Secretarial
Expert
Secretarial
Expert
windows applications (Word, Excel,…etc).
Expert
windows applications (Word, Excel,…etc).
Expert
ADMINISTRATIVE ASSISTANT
Beginner
ADMINISTRATIVE ASSISTANT
Beginner
ARRANGE MEETINGS
Beginner
ARRANGE MEETINGS
Beginner
CLIENTS
CLIENTS
EXCEL
Beginner
EXCEL
Beginner
EXECUTIVE SECRETARY
EXECUTIVE SECRETARY
FILING
FILING
ORACLE
Beginner
ORACLE
Beginner
PROGRESS
PROGRESS
SECRETARY
SECRETARY
TYPING
TYPING
Administration
Expert
Administration
Expert
Secretarial
Expert
Secretarial
Expert

Languages

Arabic

Expert

English

Expert

Training and Certifications

Training
the ISW Instructional skills work shop
College of the North Atlantic
Jan 2013
perfect PA PD
Spearhead Training company
Jan 2013

Hobbies and interests

Reading, Decorations