HR Coordinator
Asmacs General Trading Company WLL
Total years of experience :28 years, 10 Months
Assist with the Administration / HR / Management / Business Development Team for the day to day operations and duties. Carry out responsibilities in some of the following areas: employee relations, training and development of employees, HR, administration.
Coordinating with HR Team, Payroll, Finance, Business Development Team, and Recruitment Dept. for all aspects.
Coordinate with TCN Managers,
Coordinating in preparation of prequalification documents for Tenders & Contracts, Agreements, and Contracts with different organizations.
Carrying out advertising, job posting on companies job portal, arranging for all essentials needed for the internal and external job vacancy.
Preparation and maintaining of databank for CVs in company job portal.
Sourcing and screening of CVs based on job description for different clients per criteria.
Make provisional offer letters, employment contracts.
Managing joiner procedures and formalities for local hires and new comers from other countries, getting all related documents, testimonials, etc.
Maintain project files according to company policy.
Generate various reports per request of management
Generate daily / weekly / monthly reports, timesheets, and minutes of meetings.
Assist the administration in updating, filing, spreadsheets, reference checking and issuing of different docs.
Establishing, organizing the maintenance of department records, ensuring complete accuracy and confidentiality.
Perform a variety of general administrative support tasks as assigned by management.
Processes incoming and outgoing mail.
Making and updating of shortfall analysis per requirement of management.
Update and follow the Resignation / Vacation roster / Cancellation Tracker/ badge application renewal chart / Passport Tracker
Coordinating work with other staff members
Looking after Personal Department of employees - maintaining employees Personal File, Personal records.
Coordination in arranging necessary documents required for hiring new hires - NOC1, NOC2 (Work Visa, Visit Visa, Long Term Visit Visa), Medical, finger Printing, Shoun, Paci etc.
Mobilization - Demobilization tracker of employees, arranging necessary documents, Hotel Booking, Ticketing etc.
Coordinate with payroll and finance for settlement and clearance.
Attending Employee grievances diligently.
Email correspondence with management
Preparation of disciplinary notice, warnings in consultation with Director.
Also carried out responsibilities as Badging coordinator with different tasks of Badging Department as and when required.
Also worked as Sr. Camp Boss and performed different tasks of Camp Management on daily basis.
Room allotments as per company procedure.
Checking room everyday - for maintenance, prevent illegal things
Any sick person - arranging medication - transportation if required.
Distribution of different company letters to employees.
Co-ordination with HR for new arrivals / departures.
Perform other additional jobs, whatever & whenever required to be carried out.
Reside at Front Desk, creating a professional demeanor for the office and actively manage all front desk activities.
Reviews documents received from departments, ensuring proper forms are being used and not outdated prior to data entry.
Establish and implement office procedures.
Create and maintain office files.
Responds to customer inquiries.
Prepares reviews, edits and delivers recurring reports and outgoing correspondence to departments internally and externally.
Creates reviews and edits correspondence prior to submission to the supervisor and Department Manager for approval and signature.
Prepare Mileage Report for the department assigned vehicles and schedule services.
Prepares reviews, edits and delivers recurring reports and outgoing correspondence to departments internally and externally.
Creates reviews and edits correspondence prior to submission to the supervisor and Department Manager for approval and signature.
Order all supplies using DYNMRO and maintain inventory according to company policy and budgetary guidelines.
Monitor office equipment, including faxes, photocopier, and printers.
Schedule appointments, conference room, and meetings.
Prepare travel arrangements as needed for Management.
Answer and screen phone calls.
Providing administrative assistance to management.
Use discretion and independent judgment in making decisions.
Maintain confidential and sensitive information.
Performing additional duties directed by Supervisor.
Compiles, collates and analyze data required to develop and support recurring reports, i.e. monthly stats, quality objectives training, self audits and customer comments.
Prepares reviews, edits and delivers recurring reports and outgoing correspondence to departments internally and externally.
Creates reviews and edits correspondence prior to submission to the supervisor and Department Manager for approval and signature.
Prepares and maintains functional files IAW ARIMS.
Prepares JPERSTAT report and Meals and Transportation Request.
Prepare Mileage Report for the department assigned vehicles and schedule services.
Process in SARSS, M-Locking for items Name. Checking the items in FEDLOG and ABC before process the receipt i.e. NSN, UI, Item Name.
Downloading/uploading RF tag by using automated manifest system.
Assist customers in finding the correct NSN for an item through the use of FEDLOG characteristics.
Responds to customer inquiries.
Preparing daily, weekly and monthly report.
Prepare Mileage Report for the department assigned vehicles and schedule services.
Performing additional duties directed by Supervisor.
Maintaining entire office administration.
Checking the sales officers’ timesheet, supply, inventory, and expenses reports.
Preparing and coordinating daily, weekly, monthly reports and sending MIS to the head office.
Taking supply order from the stockiest and placing it in C&FA for the release of material from the company to the stockiest.
Organizing events as get together parties and vaccination camps.
Arranging meeting for higher authorities of the company with various parties.
Decreasing the workload of the higher authorities of the company by assisting them in their work.
Provide administrative support to manager / staff to include preparing report, preparing correspondence, proofreading and ending documents preparing and distributing documents.
Operates all office equipment, PC computer and printer, Fax machine and reproduction machines.
Assists instructor in conducting safety training by preparing sign- in rooster stetted in up classroom and acting as demonstration certain tasks.
Reviews computer printouts against manually kept ledgers and make needed corrections.
Preparing and coordinating daily, weekly, monthly reports and sending MIS to the head office.
Schedule appointments, conference room, and meetings.
Answer and screen phone calls.
Preparing daily, weekly and monthly report.
Establish and implement office procedures.
Create and maintain office files.
Other duties as assigned.
Liaoning with various departments like stockiest, dealers, transporters, C&FA agencies and also with the marketing services department in order to maintain the proper organizational work flow.
Physics, Chemistry, Mathematics Chemistry as specialized subject Passed with First class (75%).