Sulafa Mohamed Khaier

1. Being in charge of the monthly payroll for local hires and submit the monthly pension for Qatari employees.
2.Coordinate general office duties for HR and Administration, such as scheduling meetings, preparation of correspondence, ad-hoc reports, expense reports, travel arrangements, file management, ordering catering and office supplies.
3.Coordinate arrival and departure arrangements for inbound/outbound employees (local and expats), such as but not limited to: Al Maha service, car rental, destination services provider, car & driver reservations, hotel booking, schools appointments, etc.
4.Follow up on service requests made by employees as well as maintenance requests made to contractors.
5.Ensure that Administration and Human Resources records, contracts and documents are properly managed and filed.
6.Provide backup support to HR Administrator, as required.
7.Maintain high confidentiality of work related issues, in/out ConocoPhillips.

•Uploading all requested files into Livelink system.
•Demonstrating the use of Livelink system to different departments at the company.
•Adding & modifying documents categories in Livelink system based on department head approval.
•Assist the departments in organizing their documents according to the categories they decide in Livelink system.
•Playing the roles of Records Management Coordinator, Program Data Manager & Unit Owner for the company.
•Coordinating records management attestation activities.
•Distributing daily production reports to the management.
•Managing & updating the company intranet content site upon requests.
•Submitting monthly reports to the department head regarding all pending & completed tasks.
•Participating in the cultural celebration coordination as a team member of the Culture Club Qatar by 2013-2014 & got a special recognition award for being active team member.
•Participating in the Family Safety Day coordination as a member of the Qatar Employee Safety Team on 2012 & got a special recognition award for being active team member.

•Screening all calls & acting as the focal point of contact for the company.
•Handling the cash advance, record & clear all expenses in regular basis.
•Submitting the Travel & Expense report for the President MENA to the corporate in USA through the SAP system.
•Arranging meetings for our president and other managers in the company.
•Updating the MENA Personnel Information Centre system through the company’s intranet for employees whenever they travel for business trips or vacations by registering the travel & arrival flights as well for visitors to be registered when they come & leave.
• Responding to staff requests for administrative support as needed for all departments.
•Translating specific newspapers articles from Arabic to English for a weekly meeting in the MENA department.
•Assigning local & international mobiles for visitors & assuring to be returned in hand.
•Assisting the finance dept in lodging cash & cheques payments from employees to settle their personal accounts.
•Act as focal point of contact when the company participated in the Career Fair 2011 & got a special recognition award for my outstanding job of planning.

Providing telephone reception and first point of contact for faculty, students and visitors.
Processing reimbursements and expense vouchers.
Managing internal and external email correspondence.
Assisting with special events as needed by the faculty.
Scheduling appointments and/or meetings of faculty.
Supervising tasks assigned to student workers.
Entering data departmental contact list & faculty schedules.
Scanning, photocopying and filing.

-Responsible of all front desk duties such as providing telephone reception, sending/distributing mail, faxing, scanning, photocopying & binding documents.
-Secretarial tasks such as typing official letters in English & Arabic, checking traffic violations for employees’ cars & filing them, flight/hotel bookings arrangements for employees & company’s visitors, arranging for employees business cards, checking & printing the company’s landlines bills; employees cell phones bills for payment, also translating Arabic faxes into English.
-Filling miscellaneous forms with the type writer related
to the General Administration of Border Passports &
Aliens Affairs &Traffic Department for the employees of
the company.

I was responsible of requesting the overseas supplier details from local vendors & update the purchase order management system & then handover the shipments files to the domestic department for following up.