Director Of Human Resources
Royal Hospitality Trading Group
Total years of experience :15 years, 0 Months
Preparing and disbursing salaries and signing vacations for employees and their final dues and clearances
Providing administrative services to the fullest extent
Selection and appointment of new employees based on the required standards
Designing the organizational chart
Supervising personal interviews for candidates and coordinating between other departments
Preparing job advertisements, writing job assignments for vacancies, and publishing them on recruitment sites
Processing job description cards for all departments
Participate in the meetings to which he is invited and express an opinion on the results and decisions
Archiving, issuing and approving all decisions issued by senior management
Supervising and controlling the establishment of a special system for classifying and numbering all records, documents and official documents.
Responsible for announcing / informing all employees of administrative decisions after their approval
Participate in the formulation and preparation of administrative affairs procedures in coordination with other departments
Review and audit procedures, forms, records and instructions for administrative affairs before being approved by the Director General
Study the complaints received about the institution, in partnership with all concerned departments and sections, and provide solutions
Responsible for the wages protection file and submitting it after making sure of its readiness and reviewing it with the accounting department
Implementing public relations policies and procedures that enhance the reputation of the institution at home and abroad
Monitoring the use and maintenance of equipment, means of transportation, communication and other administrative services
Supervising the car maintenance campaign and dealing with traffic authorities and everything that follows this matter
Training individuals working in administrative affairs on their work and transferring experience to them
Verify that all administrative instructions are actually followed and impose penalties on violators
Supervising the distribution and processing of workplaces for new employees in cooperation with the rest of the departments
Supervising the provision of workplace needs with the necessary stationery
Follow-up to secure transportation for all employees in the institution
Follow-up to secure transportation for all tasks for all departments during and outside official working hours
Follow up the work of personnel affairs and ensure that they complete the personnel files and register them with the Labor and Social Security Office and others
* Manage all transactions of HR & Admin section
* Viewing Saudi labor law and be care to follow up the decisions and new laws in order to implement it at the scope of work
* Retain the employees and staff documents ( passport copy, resident permit copy, experiences certificates and educational certificates) using serial numbers and linked to an electronic program
* Follow up and issue a new resident permits and workers cards for the new workers, and coordination with the competent authorities
* Follow up the measures of the resident permits and passports renewal for the workers and employees through the embassies and ministry of interior (jawazat)
* Coordination and issuance of all letters of HR department, addressed to government agencies such as GOSI, MOL, MOI, MOFA …etc
* Follow up the procedures of medical insurance and social insurance for workers through the letters and websites
* Coordinate the entry, exit and return visas of workers as well as annual vacations
* Supervise the recruitment of staff and workers in coordination with embassies and travel agencies.
* Overseeing the company's dues to the various insurance agents and coordinate with the accounts department for receiving.
* Responsible for the renewal of insurance policies ( Medical and Vehicles )
* Negotiation with insurance companies and finalize to best proposal & coverage
* Responsible for addition or deletion of the employees on insurance policies
* Follow up insurance claims and get them closed ASAP to reduce down time of equipment
* Extensive travel arrangements including flights, hotels, visas, drivers and managing last minute changes
* Coordinate business and medical expenses and track payments
* Follow up the scale of company on NITAQAT program at the website of MOL (Ministry of labor), and being careful to keep the high domain and being careful not to drop Saudizaion
* Processing monthly attendance reports through the fingerprint machines and time cards to calculate the absence days and overtime hours
* Prepare the payroll lists and submit it to the bank, then take the reports from the bank to ministry of labors ( WPS program ) Wages Protection System
* Work closely with various departments and assist line managers to understand and implement policies and procedures.
* Promoting equality and diversity as part of culture of the organization.
* Liaising with a range of people involved in policy areas such as staff performance and health and safety.
* Recruiting staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, short listing, interviewing and selecting candidates.
* Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management.
* Preparing staff handbooks.
* Advising on pay and other remuneration issues, including promotion and benefits.
* Undertaking regular salary reviews.
* Negotiating with staff and their representatives on issues relating to pay and conditions.
* Administering payroll and maintaining employee records.
* Interpreting and advising on employment law.
* Dealing with grievances and implementing disciplinary procedures.
* Analyzing training needs in conjunction with departmental managers.
* Maintain office services by organizing office operations and procedures, preparing payroll, controlling correspondence, designing filling systems, reviewing and approving supply requisitions, assigning and monitoring clerical functions.
* Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records.
* Preparing and finalizing the monthly reports
* Completes operational requirements by scheduling and assigning employees, following up on work results.
* Keeps management informed by reviewing and analyzing special reports, summarizing information, identifying trends.
* Maintains office staff by recruiting, selecting, orienting, and training employees.
* Maintains office staff job results by coaching, counseling, and disciplining employees, planning, monitoring, and appraising job results.
* Contributes to team effort by accomplishing related results as needed.