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Sultan BAQUTAYYAN , executive secretary

Sultan BAQUTAYYAN

executive secretary·SATCO Saudi Arabian Trading and Construction Company

Saudi Arabia

Master's degree, Astrophysics

Work experience

Total years of experience: 9 years, 1 months

executive secretary

February 2025 - Present

SATCO Saudi Arabian Trading and Construction Company

Riyadh, Saudi Arabia

I found this job using Bayt.com

February 2025 - Present

• Served as Executive Secretary to the President of SATCO, enhancing office efficiency and communication.
• Coordinated local and international meetings, ensuring seamless logistics and effective collaboration.
• Prepared official minutes and reports, maintaining a high standard of accuracy and professionalism.
• Managed internal and external correspondence, fostering strong relationships with stakeholders.
• Organized business trips and meetings, optimizing schedules and travel arrangements.
• Oversaw document management, ensuring confidentiality and compliance with company policies.
• Developed strong organizational and administrative skills, positioning myself for roles in business support and administration.
• Demonstrated adaptability and attention to detail, essential for transitioning into roles such as سكرتير تنفيذي and مساعد مدير اداري.
Company industry:
Merchandising
Job role:
Secretarial

Executive Secretary / Assistant HR Manager

January 2023 - January 2025

Higher Institute for Paper & Industrial Technologies (HIPIT)

Jeddah, Saudi Arabia

January 2023 - January 2025

Managed all administrative tasks for the CEO, including scheduling appointments, meetings, and trips.
Prepared internal & external reports and comprehensive meeting minutes.
Coordinated interdepartmental communication and ensured timely execution of tasks.
Handled recruitment processes: sourcing, interviews, reference checks, and onboarding.
Maintained employee records and coordinated training sessions and certifications.
Ensured compliance with Occupational Safety and Health (OSHA) standards.
Company industry:
Primary, Prep, & Secondary School

executive secretary

February 2022 - January 2025

higher institute for paper & industrial technologies

Jeddah, Saudi Arabia

February 2022 - January 2025

• Streamlined administrative operations for the CEO, enhancing efficiency in organizing appointments, meetings, and travel arrangements.
• Developed comprehensive internal and external reports, ensuring clarity and precision in meeting minutes.
• Fostered effective communication and coordination across departments, facilitating a collaborative work environment.
• Managed email accounts proficiently, prioritizing correspondence to support executive functions.
• Processed purchase orders and payment requests, maintaining strong relationships with suppliers.
• Prepared agendas and provided vital support to various departments, contributing to managerial effectiveness.
• Ensured compliance with Occupational Safety and Health Standards (OSHA), promoting a safe workplace.
Company industry:
Market Research
Job role:
Training and Development

administrative executive

October 2017 - October 2022

تجوري

Jeddah, Saudi Arabia

October 2017 - October 2022

• Executed comprehensive administrative duties to enhance office efficiency.
• Coordinated company services to ensure seamless operations and support.
• Developed and maintained reports, letters, and memos to facilitate effective communication.
• Managed daily office operations, ensuring a productive work environment.
• Completed all tasks assigned by management with precision and attention to detail.
• Represented the company at internal and external events, fostering strong relationships.
• Conducted process analysis, providing actionable recommendations to improve workflows.
• Arranged meetings and scheduled appointments, optimizing time management for the team.
• Supported the manager and staff in various tasks, enhancing overall productivity.
• Directed communication to ensure clarity and efficiency within the organization.
Company industry:
Administration Support Services
Job role:
Banking

Executive Administrative Executive

October 2017 - January 2022

Tejoury Company – Saudi National Bank (SNB)

Jeddah, Saudi Arabia

October 2017 - January 2022

Carried out daily administrative tasks, including preparing reports, letters, and memos.
Managed daily operations and represented the company in internal and external activities.
Supported managers and staff with scheduling, communications, and process analysis.
Company industry:
Banking

Customer Service & Sales Representative

October 2016 - January 2017

Renault Automotive – Frontliner

Jeddah, Saudi Arabia

October 2016 - January 2017

Managed sales calls, prepared daily reports, and provided solutions for customer issues.
Assisted sales managers in setting objectives and promoted new offers and services.
Planned and conducted customer visits to maximize sales in the western region.
Company industry:
Automotive Dealership & Distributor

Education

King Abdulaziz University

June 2016

June 2016

Master's degree, Astrophysics

Saudi Arabia

GPA (point): 4.96 out of 5

GPA (point): 4.96 out of 5

King Abdulaziz University

January 2016

January 2016

Master's degree, AstroMathematics

Saudi Arabia

King Abdulaziz University

February 2011

February 2011

Bachelor's degree, Applied And Mathematical Sciences

Saudi Arabia

King Abdulaziz University

January 2010

January 2010

Bachelor's degree, Mathematics

Saudi Arabia

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