SUMMAYA SALEEM

 Tender documentation, preparing commercial proposals.
 Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.
 Responded to emails and other correspondence to facilitate communication and enhance business processes.
 Organized and updated schedules for executives.
 Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
 Handled scheduling for the executive's calendar and prepared meeting agenda and materials.
 Promoted team productivity by keeping supplies organized and well-stocked.
 Transcribed phone messages and relayed to appropriate personnel.
 Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
 Answered high volume of phone calls and email inquiries.
 Executed basic banking and bookkeeping tasks.
 Filed paperwork and organized computer-based information.
 Coordinated and set up meeting materials, presentations and audio-visual systems.
 Updated Human Resources Information System (HRIS) database, maintained data accuracy, and assisted with system changes.
 Responded to inquiries by answering telephone calls, in-person questions and emails.
 Documented human resources records and maintained confidentiality of sensitive personal information.
 Conducted interviews with participants to assess eligibility.

 Prepared quotations, RFQ's and generating invoices & delivery notes.
 Prepared TECHNICAL & FINANCIAL / COMMERCIAL submittals (working on tender till finalizing & submission of tender).
 Understanding warehouse and inventory computer systems,
 Creating shipping/delivery routes and schedules, tracking shipment progress.
 Understanding safety/security processes and procedures to ensure that the material is packed and shipped properly and to arrange appropriate transportation, if required.
 Updating the on-going projects lists and the completed ones with their feasibility studies
 and preparing monthly reports of the projects being done & the percentage of profit/loss on them.
 Tele-marketing & e-marketing for the products & services.
 Updating the existing and new customers / clients about new products, new offers and discounts.
 Set up appointments with potential and current customers to promote new products and services.
 Liaised with customers, management and sales team to better understand customer needs and recommend appropriate solutions.
 Researched local markets to identify and flesh out lists of new leads for sales team follow-up.
 Stayed updated and maintained long-term relationships with clients, resulting in increased overall sales.
 Improved productivity by increasing customer feedback and maintaining long-term business goals.
 Created effective marketing and trade show material to educate and engage prospective clients in product offerings.

 Prepared manpower & equipment timesheets.
 Updated Cargo accounts ledger on a day-to-day basis.
 Prepared Payment Requests.
 Preparing quotations.
 Preparing invoices, claim forms & preparing cheques (payroll).
 Performed data entry for voluntary & mandatory payroll deductions.
 Preparing salaries.
 Checked accrued hours against listed hours for leave time.
 Maintained employee privacy and protected payroll operations by keeping all information confidential.
 Responded to employee questions and requests for information in a timely and knowledgeable fashion.
 Processed new hire paperwork and documents.
 Updated employee files with new details such as changes in address or salary levels.
 Preparing monthly reports
 Proper filing and documentation on a daily basis.
 Reviewed figures, postings and documents for correct entry, completeness and accuracy.
 Completed weekly check runs and maintained accounting ledgers by verifying and posting account transactions into the accounting system.
 Reviewed general ledger entries and assessed accuracy.
 Applied proper codes to invoices, files and receipts to keep records organized and easily searchable.
 Processed payments and documents such as invoices, journal vouchers, employee reimbursements and statements.
 Directed clients to appropriate accountants, answered phone calls and replied to office emails for excellent customer service.
 Communicated with suppliers to reconcile invoice payments.
 Monitored status of accounts receivable and payable to facilitate prompt processing.

 Update supplier's payable ledger on a daily basis.
 Prepared Payment Vouchers.
 Rechecked & verified invoices as per agreements.
 Generated invoices.
 Updated the petty cash book.
 Updated employee list under company sponsorship/ other suppliers.
 Prepared Contracts/ Agreements.
 Updated company profile.
 Maintained all legal compliance documents.
 Prepared Quotations.
 Prepared memos, organize minutes of meetings.
 Reviewed figures, postings and documents for correct entry, completeness and accuracy.
 Reconciled account information and reported figures in the general ledger by comparing to bank account statements.
 Prepared and mailed invoices to customers, processed payments and documented account updates.
 Performed administrative and clerical duties such as word processing, data entry, faxing and copying.
 Scanned, filed and transmitted various documents and adhered to digital filing procedures.
 Coordinated document exchange between departments, contractors, suppliers and customers.

Mar 2008 - Jan 2009
Assistant Accountant
Hyundai Motors.
Rawalpindi, Pakistan.

Duties: • Encoding Hyundai Motor's Spare parts ledger.
• Debit & Credit of account.
• Preparing Balance Sheet monthly.
• Preparing Profit & Loss Statements.
• Reporting directly to the Finance Manager.
• Updating petty cash details.
• Maintaining files.
• Preparing the payroll.