Business Development Assistant
Velosi Certification LLC
Total years of experience :18 years, 11 Months
• Maintaining a comprehensive current register of Bids and forthcoming tender processes.
• Assisting Bid officer in compiling PQQ responses and assisting with ITT submissions in timely manner.
• Preparing and submitting appropriate, complete and competitive responses to requests for bids in timely manner
• Ensure accurate and efficient management of online portals.
• Maintaining the records of enquiries, and its updates to date from enquiry till proposal submission.
• Updating & maintaining the list of jobs carried out.
• Following up with client status of quotations submitted.
• Handling and archiving of inward/outward Project Engineering Documentation as well as office documentation on regular basis.
• Project administrative Coordination including various gate pass, training/certification.
• Preparing Techno Commercial proposal against RFQ’s, Tendering etc.
• Maintaining files & records (hard copy & soft copy)
• Receiving & submitting transmittals, invoices, letters and other documents from contractor and the clients.
• Maintain documentation logs for all incoming and outgoing records.
• Checking the accuracy of all documents (titles, reference number and template) must check accurately.
• Procurement of materials, its logistics and payment follow up
• Assisting Operations Manager in performing the office work.
• Preparing and distributing quotations, LPO’s, letters and other correspondences.
• Preparing time sheets of the workers.
• Coordinate with other departments on matters related to payroll, staff movements, travel etc
• Maintain personal files of workers and staffs.
• Receiving & submitting transmittals, invoices, letters and other documents from contractor and the clients.
• Petty Cash Management
• Answered telephones and gave information to callers and routed calls to appropriate official.
• Maintaining files & records (hard copy & soft copy) in shared drives.
• Controlling and arranging proper transportation to all employees and guests.
• Assisting Admin Manager in performing the office work.
• Responsible to check the availability of the stationary and their ordering.
• To check the working of the technical assets of the company.
• Coordinates with the departmental heads for their requirements.
• Preparing letters, reports, inter office memos, written records as required.
• Organizing & scheduling meeting, appointments
• Receiving, directing & conveying telephone calls, faxes, couriers, mails and visitors to the concerned departments
• Performs general administrative duties such as document classification, filling, binding, scanning, copying and distribution of reports as instructed.
• Assisting in any other administrative & secretarial works as required
Works in a practically independent manner in performing duties within corporation policies and procedures reporting to Senior Planning Engineer
• Coordinates the preparation, collation and forwarding of all routine work in accepted format or as advised by the Senior Planning Engineer or recipient.
• Ensures the reception of comprehensive data of Halul terminal. Carries out data updates and validations, ensures that daily updating process is well and promptly completed.
• Prepares and compiles daily, weekly, monthly, quarterly and annual reports.
• Verifies non-reconciled daily production figures on a monthly basis and post reconciled figures in SAP.
• Participates in calculating Volume Correction Factor (VCF) at month end and uploads data in SAP.
• Maintains / updates documents filing and timely retrieving system as per ISO guidelines and procedures in EDMS and shared drives.
• Screens and routes all incoming documentations including letters, memoranda, faxes and reports.
• During the temporary absence / annual leave of the Planning Engineer, initiates all actions required as instructed by the Senior Planning Engineer and pass it to all the Division's Staff as required.
• Scheduled appointments, gave information to callers, took dictation and otherwise relieved officials of clerical work and minor administrative business details.
• Read and routed incoming mail.
• Located and attached appropriate file to correspondence to be answered by employer.
• Filed correspondence and other records.
• Answered telephones and gave information to callers and routed calls to appropriate official.
• Scheduled appointments for employer.
• Kept personnel records