Associate (Assessment)
The Aga Khan University
Total years of experience :15 years, 5 Months
Online Examination:
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Develop strategies and align programs for achieving Departmental Goals and Objectives related to online examination process through UCAN.
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Initiate performance improvements, minimize expenses by adopting and initiating online examinations for different programs on UCAN.
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Responsible to train the Faculty and Staff for overall functioning of online examination on UCAN.
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Responsible for smooth running of Computer Based Examinations system with DED Faculty, UGME office and IT department.
Quality Assurance:
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Responsible for all matters related to the pre-exam activities which include review and banking of questions, exam selection, pre-exam review, formatting of final paper for physical or uploading for online examination on VLE, exam printing and all other exam logistics.
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Responsible for uploading questions into the question data bank portal according to defined item Parameter's classification on timely basis.
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Ensure that proper data logs are maintained for the check-in and check-out of all Items of the Question Data Bank.
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Ensure timely selection and retrieval of questions from Question Data Bank by providing support to the MBBS Year Chairs and Exam Coordinators.
Exam Facilitation:
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Ensure effective and efficient examination processes in line with the agreed / established practices, protocols, and error free examination.
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Responsible to ensure smooth functioning of the examination.
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Support Assistant Manager Exam Cell for initiating Quality Assurance and Quality Enhancement process of UGME, PGME and SONAM Examinations.
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Supervise and prepare Pre and post Exam review report for Exam Review meetings of all UGME, PGME and SONAM Examinations.
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Responsible for smooth conduct of OSCE. (Grouping of the students with time frame, provide material on request, attendance of the students, announcements of the general instructions related to the exam and other task as per need)
Quality Enhancement:
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Maintain safety and security measures of the Examination Cell.
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Checking and editing of the question papers delivery and collection of examination material to the venue,
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attendance of the students Scanning, manual checking of OMR sheets, editing and computation of the MCQ scores & Compilation of the results.
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Responsible for administrating the data for Post hoc analysis before finalizing the results.
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Tabulate student's evaluation of each exam and prepare and compile data in graphical form
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wherever it needs.
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Compile psychometric analysis report for each Exam in order to evaluate the effectiveness of assessed items before the finalization of results.
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Sunder Khuwaja
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Ensure that announcement of the results displayed on the student's notice board and One45 System through Office of the UGME.
Coordination with other departments and committees:
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Liaise with other departments including Office of the Registrar, Office of the UGME, SONAM and University administration related to different courses, examinations and result processing.
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Liaison with various University sections / departments for smooth running of all exam
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activities and other DED programs.
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Support Office of the Registrar for student induction, admissions, progression, graduation and other related matters.
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Manage logistics for the departments and coordinate with administration, purchase and marketing
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department in case of any promotional activity if needed.
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Coordinate with the respective Year Committee Chairs and the Coordinators in uploading Questions and their attributes into the Question Bank in a specific format.
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Responsible to ensure implementation of all the examination and promotion committee policies related to the programs for maintaining assessment excellence.
Workshop and courses:
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Assist in project presentation to national and international delegations for the training or describing of examination process.
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Assist in managing Monthly and Annual Mega Question Review and other examination activities.
Responsibilities as a Programme Officer:
• Facilitate in overall scheduling, planning, management & monitoring of the courses and workshops with timely and effective communication within the department, within the organization and with other institutions.
• Upload Articles and assignments in AKU online learning resource (MOODLE / Virtual Learning Environment (VLE)).
• Responsible to update course evaluations, assessment forms and pre and post tests before start of every Masters Programme courses (Master in Health Professions Education).
• Responsible for compilation of programme evaluations, assessment forms & final results
• Facilitate in preparation of final course grades reports and transcripts.
• Coordinate with faculty and library to arrange articles and maintain virtual database of all official articles / documents related to the Masters Programme.
Administrative Responsibilities:
• Coordinating with standardized patients (SP’s) for timely availability and faculty for administrative tasks. (preparing lists, according to (Module /OSCE) requirements, recruit and register new SP’s, preparing memos, and Release Of Payment (ROP) for arranging remuneration), oversee and arrange for SP training and keeping records.
• Assist the faculty, if needed to arrange articles and maintain records of all required articles searching articles from medical journals, websites or the library.
• Assist manager for updating departmental website including faculty profiles.
• Approve purchase requests to people soft and maintain record of requisitions and delivery.
• Assist manager in maintaining budget related to purchase requisitions.
• Manage and record of all fixed assets and liaising with finance department in verifying and updating the list on quarterly basis.
• Manage library of images as a learning resource of university.
• Assist manager in preparing departmental goals and budget.
• Organizing annual Mega Retreat and other academic events in arranging for venues, receiving nominations, compiling of lists and group and maintaining record of mega retreat and other events. (Attendance, invoices, files etc).
• Maintaining attendance and leave record of faculty and staff as a Time Administrator for department.
• Maintaining updated record of all retreats, workshops and educational activities conducted by department.
• Provide administrative support to DED faculty members for the travel arrangements, registration for conferences, accommodation and transport arrangements.
• Ensure effective logistical arrangements for departmental meetings, and prepare minutes of meetings as required.
• Preparing departmental orientation folders, announcement flyers and web profile for new faculty and ensuring regular faculty profile updates.
• Assisting in preparing credentialing dossiers and submitting approved dossiers of faculty when required.
• Perform any other task assigned by the departmental head.
• Invigilating in AKU Undergraduate and Post Graduate Exams.
• Support examination cell and assist in enforcing smooth running of error free examination processes.
• Assist DED Associate in the administration of Introductory Short Course (ISC) in HPE that includes preparing registration grid of participants; manage documents/articles/presentations use in ISC & compilation of evaluation forms & results as directed by DED Associate and Course Director.
• Coordinating with Course Director and Coordinator for any administrative issues regarding ISC.
• Overall responsible to assist DED Faculty, including, maintaining filing system, scheduling meetings on faculty request and recording of minutes of the meeting, record keeping, collecting articles and documentation of all the formalities related to workshops.
• Arrange logistics for all educational workshops and courses conducted by department.
• Meeting agenda of DED’s Monday Meeting.
• Prepare meeting schedules, make appointments and maintain calendar for assigned faculty.
• Proper filing and maintenance of physical and electronic records.
• Distribute incoming / outgoing mail.
• Order, issue and maintain records of stationery and supplies for assigned areas as well as to ensure proper maintenance of office equipment.
• Liaising with finance, security, dispatch, maintenance, Human Resources etc. for day to day official matters.
• Handle incoming telephone calls and pass on correct message to Faculty and Manager.
• Make logistical arrangements for meetings and take minutes, if required.
• Make local conveyance arrangements for assigned faculty and staff and assist DED Associate in faculty Travel arrangements.
• Organizing meetings and events.
• Record keeping of daily office expenses in book of accounts.
• Prepare quarterly progress report of institutions activities.
• Letter and Memo Writing.
• Preparing annual budget and forecasting for next financial year in prescribed proforma.
• Prepare meeting schedules, make appointments and maintain office filling system.
• Record keeping of daily office expenses in book of accounts.
• Maintain and record of shareholder’s accounts.
• Prepares asset, liability, and capital account entries by compiling and analyzing account
information.
• Summarizes current financial status by collecting information; preparing balance sheet,
profit and loss statement, and other reports.
• Secures financial information by completing data base backups.
• Data entry in data base software MS. Access.
• Conduct annual school census and training sessions to Head teachers / Principals regarding school census proforma.
• Collecting the demand of annual books distribution and girl’s stipends from respective ADO’s of Taluka’s.
• Prepare annual budget for the office.
• Any special task assigned by the District Education Officer.
Specialization in Commerce, Finance and Accounting.