Property Officer
Asteco Property Management LLC
Total years of experience :16 years, 10 Months
• Process final settlements, follow up on security deposit refunds and payables.
• Address queries from the tenants and landlord related to the executed lease agreements.
• Monitoring team members on accuracy of each contract, payment schedules and required documentations and payments.
• Compile monthly admin fees reports and follow up to collect the receivables.
• Ensure rental dues are collected on time. Sending reminders and follow up on expired / due for renewal tenancy contracts.
• Intimate the tenants about any bounced cheques, delay in renewal etc. Liaise with the legal department to file legal notice/police case as and when required in case of non-renewals and cheque bounces; and subsequently fulfill the documentation for filing eviction. Provide administrative support to the legal department to move forward with the legal proceedings until RDC eviction.
• Co-ordinate between tenants, legal team, property managers and landlords office to facilitate negotiation and settlement of legal cases amicably.
• Organizing and processing of lease documents of residential and commercial properties.
• Prepare contracts for new leases and renewals by following companys policies, procedures and management instructions. Check and ensure that the documents provided by the tenants are accurate. Issuance of ejaris upon receiving signed contracts from the landlord.
• Monitoring, tracking and reporting on critical dates and other relevant lease information such as rent-free periods, security deposits etc. on a regular basis.
• Preparation of payment schedules and managing early termination of contracts.
Temporary Job
The Key Responsibilities include:
Prepare Tenancy Contract, MOU, Extension Agreements if required and related documents.
Handling Agency Agreements / Developer Agreements which includes preparing documents, finalizing the contract and processing renewals.
Co-ordinate for Ejari, DEWA, security charges and issue receipt vouchers for the same.
Assisting the clients in connection with rentals, sale & purchase of properties. negotiating contracts and collecting rent cheques. Visit properties, meet with prospective clients, and maintain a database of service providers, such as plumbing or electrical contractors.
Co-ordinate with Nakheel, Emaar and other developers for NOC for property transfer.
Liaise with Dubai Land Department and Registration Trustees on sales deals.
Follow up client renewal contracts, letters regarding lease obligations and expiry notices.
Handling files of completed deals to ensure documentation are complete for future reference and for the clearing process, which is mandatory before commissions are released.
Administer and follow up on vehicle registration/license renewals, payments etc.
HR activities related to processing visas, labour cards etc. in co-ordination with the PRO.
Recruitment process including placing ads in newspapers and websites, screening the CVs and conduct first round of interviews to shortlist potential candidates.
Prepare employment offer letter to new employees, employee orientation, HR Desk updates (soft copy of the employee’s relevant paperwork, including passport copy, contract copy, employment visa copy, pictures, salary) etc.
Administering Payroll based on WPS, by checking the attendance, casual/sick leaves.
Calculating End of Service Benefits; manage annual leave records and applications.
Handling company’s bank accounts and co-ordinate with the bank.
Overall office management such as supervising staff and managing day-to-day activities.
Job Responsibilities:
Giving proper response to the customers’ enquiries over phone and through e-mail.
Manage all activities of the office in the absence of the manager.
Assisting the walk-in customers to select the material and thereby doing indoor sales also. Keeping proper record of all sales orders, retrieve and review it as and when required.
Preparing quotations and following up with the clients to close the deal by maintaining the required profit margin and balancing the available stock.
Keeping proper record of all sales orders, retrieve and review it as and when required.
Co-ordinate with the sales team and warehouse in-charge regarding the supply of materials to the concerned sites in time.
Preparing purchase orders to international and domestic suppliers, and making correspondence with them. Also, making follow up for the orders placed with them.
Customer service by maintaining good relation between the clients and the company.
Preparing invoices, daily and monthly sales reports.
Payment follow-ups and keeping record of amounts receivable.
Designing and posting advertisements for jobs on various media such as internet and newspapers. Screening the applications and scheduling interviews of the applicants by matching them with the companys criteria.
Assist the manager to interview the prospective candidates.
Employed as Administration In charge & Customer Service Coordinator with M/s. Middle East Automatic Door Systems L.L.C. (formerly known as American Automatic Doors Est.) Shrajah, U.A.E., a medium scale trading and manufacturing company, dealing with the supply and installation of automatic garage doors, gate automation systems, traffic barriers, cast aluminium products etc.
Job Responsibilities:
Provide full range of administrative support to the organization.
Maintaining employees’ personnel files.
Issue sales orders, purchase orders, work orders and job cards to commence the work.
Payroll preparation and disbursement and evaluating time sheets of technical staff.
Handling day-to-day cash transactions and preparing receipt and cash payment vouchers.
Keeping record of staff leave / leave salary / full and final settlements etc.
Handling customer service (scheduling after sales service).
Preparing Annual Maintenance Contracts, get it approved by the clients, collecting payments and scheduling the work as per the dates specified in the contract.
Preparing quotations, invoices, monthly sales and collection reports etc.
Payment follow-ups and keeping record of amounts receivable and payable.
Assisting accounts through manual book-keeping, bank re-conciliation etc.
Keeping perfect record of sales orders and related correspondence and co-ordinate with the sales team.
Computer - Well versed in Windows, MS Office (Word, Excel), Internet, E-mail etc. Property Management Software - Estateman