HR Coordinator
Abu Dhabi University
Total years of experience :9 years, 10 Months
Collates documents from candidates required for the hiring and clearance process in compliance with MOHE and MOL requirements.
Assist in MOHE Applications and monitoring of application statuses.
Assist in HR administrative work, Eg: Filing, HR documentation, scanning, etc.
Drafts and monitors the posting of recruitment advertisements on the ADU Career Website.
Coordinates with other supporting units to arrange travel and lodging of new joiners.
Assist HR Advisors and Government Relations with the day to day operational activities.
Keep candidates informed of updates and changes through email, phone etc.
Monitors Queries and correspondences on the HR department and recruitment emails.
Ensuring smooth process of On Boarding of new Employees from beginning to End.
Recruitment - Screening candidates on Taleo, providing feedback and scheduling interviews.
Editing/ Updating Organization Charts through Visio as required.
Coordinates with department/ college assistants as required for pending HR related tasks.
Maintaining filing system on HR shared Folder.
Worked on other projects related tasks as assigned.
Assist in Training Calendar and arranging Training & Development needs of the Departments at the University.
Provide administrative and secretarial support to the Global Markets department; may support a specific team or group within the department in particular.
Assist with diary management, scheduling meetings and corresponding with internal contacts.
Answer telephone calls, take messages & transfer calls to appropriate individuals.
Arrange conferences and meetings ensuring the appropriate facilities are available
Assist more senior colleagues in arranging travel reservations and hospitality.
Compose, Draft, and distribute meeting notes, routine correspondence, power-point presentation & Agendas as and when required
Writes memos, fax messages, meeting minutes and distributes them to appropriate internal & external audiences.
Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons.
Handle Petty Cash & ensure the required supplies & equipment’s are in stock.
Prepare proper budget approval with an objective to manage & control expenditures and produce a cost improvement approach.
Act as a point of contact for HR related queries.
Assist the HRBP in uploading requisitions on Taleo Software for recruitment purposes.
Assist staffs with employment letter request, travel reimbursement claim, business card request.
Arrange parking slots for visitors, clients and staff’ upon request.
Coordinate with Security for access to the floors / gate passes / police permit and staff’s access.
Manage reports for compliance reviews.
Assist raising requests thru Oracle Systems as per Group Procurement procedure.
Ensure timely payment of vendor invoices and maintain records of delivery notes.
Maintain paper and electronic filing systems for records, correspondence, and other material.
Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
Manage, Arrange & Distribute the incoming and outgoing mails such as Courier Service requests required documentation, packages and maintain logs accordingly
- Undertake all executive support work required by the Management team to help discharge their duties efficiently and effectively.
- Develop and build purposeful working relationships between Head Office and Dubai Office Departments.
- Coordinate with IT Support to resolve technical issues within the department.
- Initiate and manage all general business correspondence e.g. emails, letters, mails, reports, legal documentation, faxes (if any).
- Control and manage the distribution of all business sensitive or confidential material for the sales, client & Implementation teams.
- Handle all administrative matters to assist new joiners for a smooth onboarding.
- Experience in administering senior level meetings including documenting the minutes.
- Preparation of all claims, medical and expense reimbursements for timely
settlement.
- Manage timely payment of clients and vendors invoices.
- Timely updates of relevant tracking sheets to monitor performance of the Team and On-Going Clients.
- Prepares and summarizes expense reports for the various cost heads in order to highlight variances from budget and tracks expenditure.
- Booking of transport, travel plan and local business trips for teams to visit Clients.
- Report directly, assist and schedule appointments for the Business
Development Manager
- Contribute and recommend ideas/solution to improve work efficiency.
- Participated in Operation & Quality Support.
- Fax, Typing, Mail, Dispatch, Filing, Telephone Operations.
- Handle, respond to and forward all incoming calls, mails, faxes, E-mails to
the concerned personnel.
- Perform other administrative and clerical work as tasked by the Business
Development Manager.
- Draft and create business proposals/ Quotations for the approval of the
Business Development Manager.
- Coordinate with country representatives and relay any issues/concerns to
the Business Development Manager.
- Research, work on, follow-up and maintain PetroLab accreditations or
application projects with international associations.
- Maintain an organized filing system for the Department's records.
- Work with the Business Development Manager in developing strategies and
effective solutions for PetroLab’s Development and expansion Visit and
attend meetings with clients and representatives with the Business
Development Manager.
- Contribute and recommend ideas/solution to improve work efficiency.
- Perform other work-related tasks that may be assigned by the Business
- Establish and maintain professional relationship with customers.
- Carry out direct marketing activities such as telemarketing and research to
market assigned course.
- Report any enquiry, request, recommendation or feedback received from
customers while marketing the course.
- Report all registrations received for the assigned course to the Training
Supervisor.
- Perform all coordination work required during the actual course delivery in
the most professional manner.
- Represent the company at course venues and assist Instructors and
participants during the actual conduct of the course.
- Perform all coordination work required during the actual course delivery in
the most professional manner.
- Interview all course participants and report all feedback to the Quality
Completed by Bachelor's of Business Management at St. Philomena's College securing First Class position in the year 2012.