Swathy Shaiju

As an HR Generalist at Tiruvalla Medical Mission Hospital, I was responsible for supporting end-to-end human resource operations and ensuring smooth execution of the employee lifecycle. My role involved working closely with department heads and management to meet workforce requirements while maintaining HR policies, documentation, and employee engagement initiatives.

Recruitment & Talent Acquisition

* Managed the end-to-end recruitment process for nursing, allied health, administrative, and support staff.
* Coordinated with department heads to understand manpower requirements and job specifications.
* Sourced candidates through job portals, social media, employee referrals, and internal databases.
* Screened resumes, conducted initial HR interviews, shortlisted suitable candidates, and coordinated interviews with hiring managers.
* Managed interview scheduling, candidate communication, offer discussions, and pre-employment documentation.
* Built and maintained a talent pipeline for future hiring requirements.

Onboarding & Employee Lifecycle Management

* Coordinated joining formalities and onboarding activities for new employees.
* Conducted document verification and prepared employee files.
* Coordinated employee induction programs and orientation sessions.
* Assisted employees throughout probation, confirmation, contract renewal, transfer, and separation processes.
* Maintained accurate employee records and ensured timely updating of HRMS.

Employee Relations

* Served as the first point of contact for employee HR-related queries.
* Supported employee engagement initiatives and maintained positive employee relations.
* Assisted in resolving employee concerns professionally while maintaining confidentiality.
* Coordinated communication between employees and management regarding HR policies and procedures.

Payroll & Attendance Support

* Assisted in monthly payroll preparation by verifying attendance, leave records, overtime, holiday wages, and other payroll inputs.
* Followed up on attendance discrepancies and ensured accurate employee records before payroll processing.
* Coordinated with finance and department heads to ensure timely payroll support.

Performance Management

* Coordinated the performance appraisal process across departments.
* Tracked probation evaluations and confirmation processes.
* Maintained performance-related documentation and supported managers throughout the appraisal cycle.

Training & Development

* Coordinated induction training programs for new employees.
* Organized refresher training sessions and maintained training schedules.
* Prepared attendance records, feedback forms, and training documentation.
* Supported learning and development initiatives to improve employee performance.

HR Documentation & Compliance

* Maintained employee personal files and HR documentation in compliance with organizational standards.
* Prepared HR letters, including appointment, confirmation, experience, internship, and other employment-related documents.
* Ensured proper filing and record management for audits and accreditation requirements.
* Supported HR compliance activities and maintained confidentiality of employee information.

HRMS & Administrative Support

* Updated employee information in the HRMS accurately and on time.
* Generated HR reports related to recruitment, employee records, attendance, and workforce data.
* Managed HR databases using MS Excel and other digital tools.
* Coordinated with internal departments to support daily administrative and HR operational requirements.

Key Skills & Tools

* End-to-End Recruitment
* Talent Acquisition
* Employee Onboarding
* Employee Relations
* Payroll Support
* Attendance & Leave Management
* Performance Management
* HR Documentation
* HRMS Operations
* Training Coordination
* MS Excel
* Microsoft Office
* Google Workspace
* Data Management
* HR Administration
* Communication & Coordination
* Confidential Record Management
* Team Collaboration