Swethlana Rathnayaka

• Provide high-level executive support to the Regional President, managing a complex calendar,
international travel, executive correspondence, and confidential business matters across the META
region.
• Act as the primary liaison between the Regional President, regional leadership teams, global
headquarters, customers, and external stakeholders.
• Coordinate executive meetings, leadership reviews, customer visits, and regional events, ensuring
seamless logistics and timely follow-up of action items.
• Oversee regional office operations, including facilities management, procurement, vendor
relationships, and workplace services.
• Manage departmental budgets, purchase requests, invoice approvals, and expense administration
while ensuring compliance with company policies.
• Partner with HR, Finance, IT, and Procurement to support onboarding, asset management, employee
administration, and governance requirements.
• Lead office initiatives, employee engagement activities, workplace improvements, and health and
safety compliance.
• Drive continuous improvement of administrative processes to enhance operational efficiency and
executive support across the META region.

• Led end-to-end HR and Administration operations across five companies spanning UAE and India,
managing both onsite and remote teams.
• Developed and implemented recruitment strategies to fill a wide range of positions, including senior,
technical, and specialized roles.
• Created standardized HR frameworks, policies, job descriptions, KRAs, and employee handbooks across
all entities.
• Conducted structured interviews, managed talent pipelines, and coordinated seamless onboarding and
documentation processes.
• Oversaw payroll, benefits administration, end-of-service settlements, and compliance audits across
multiple jurisdictions.

employment standards.
• Drafted contracts, offer letters, and policy updates in compliance with UAE labor laws and Indian
• Facilitated performance management, succession planning, and employee engagement initiatives to
drive retention and productivity.
• Handled visa processing, residency renewals, PRO services, and HR legal compliance for expatriate
staff in UAE.
• Supervised office administration, vendor management, facility operations, and remote team
coordination.
• Tracked and analyzed HR metrics, KPIs, and recruitment performance data for continuous improvement
and strategic decision-making.

• Led HR and Administration functions across five group companies in the UAE and India, supporting
onsite and remote teams.
• Managed the full employee lifecycle, including recruitment, onboarding, performance management,
employee relations, and offboarding.
• Developed and implemented HR policies, employee handbooks, job descriptions, and KRAs to
standardize HR practices.
• Oversaw payroll, compensation and benefits, end-of-service settlements, and HR compliance across
multiple jurisdictions.
• Managed UAE immigration processes, PRO services, employment visas, and government compliance.
• Directed office administration, facilities management, procurement, vendor contracts, and operational
budgets.
• Produced HR reports, recruitment metrics, and workforce analytics to support business planning and
decision-making.
• Drove HR process improvements and employee engagement initiatives to enhance operational
effectiveness.

• Assisted in developing HR policies and documentation standards.
• Handled employee onboarding, records management, and HRIS reporting.
• Responded to HR policy queries and internal support requests.
• Prepared payroll inputs and ensured accurate benefits processing.
• Coordinated training programs and performance reviews.
• Maintained confidentiality in all HR and employee data handling.
• Tracked administrative budgets and monitored expense allocations.

• Supported HR operations including recruitment, onboarding, HRIS administration, payroll inputs, and
employee documentation.
• Assisted with performance management, employee engagement, and HR policy implementation.
• Managed administrative budgets and daily office operations.

• Handled trade licenses, labor authorizations, and municipality permits.
• Managed vendor relationships, procurement, and office supplies.
• Coordinated financial transactions, including invoicing and budgeting with Finance.
• Maintained organized filing systems and compliance documents.
• Supported HR operations: onboarding, records, and employee communications.
• Oversaw office maintenance, facility management, and safety compliance.

• Managed office administration, facilities, procurement, vendor contracts, and operational budgets.
• Coordinated regulatory compliance, trade licenses, labour approvals, and municipality permits.
• Supported HR administration, onboarding, employee records, and Finance operations.

• Supported HR administration, onboarding, employee records, and compliance documentation.
• Managed procurement, vendor coordination, government approvals, and office administration.
• Assisted Finance with invoices, payments, and expense tracking.

• Managed trade licenses, municipality permissions, and labor authorizations.
• Oversaw procurement, vendor management, and office supplies inventory.
• Collaborated with Finance on invoices, payments, and budget management.
• Maintained comprehensive filing systems and compliance documentation.
• Supported onboarding, HR recordkeeping, and policy communication.
• Coordinated office facility management, maintenance, and health & safety compliance.