Human Resource Specialist
Business Process Outsourcing
Total years of experience :15 years, 10 Months
Main Tasks and Responsibilities
Payroll Processing In HRMS
1. Ensuring all payroll transactions are processed efficiently. Collecting, calculating, and entering data in order to maintain and update payroll information.
2. Ensure that vacation, sick leave, absences and overtime are correctly updated against the payroll summary.
3. Update employees’ data and bank account numbers in the HR System.
4. Analyse payroll data and report on any anomalies/trends for management review.
5. Maintain all payroll information and Employee salary data in a safe and confidential manner.
6. Prepare periodic/ad hoc payroll reports for management review and information as and when required.
Employee Relations
7. Respond to all Employee queries and requests such as salary certificates, salary deductions, corrections, etc.
8. Prepare employment contract for employees’ signature
9. Ensure the correctness of Job Offers of new hires and inform the HR Head for some variance on contracts
10. Maintains the work structure by updating job requirements and job descriptions for all positions.
11. Issue and maintain medical insurance activities.
12. Extract list of employees due for contract renewal on a monthly basis.
13. Prepare termination package and send to concern department for those who resigned or terminated or fail the probationary appraisal.
14. Administer all terminations, attendance records, disciplinary, and resignation through updating the system to ensure accuracy of employee records and archive related documents.
15. Prepare and release service, salary and employment certificates that are needed by employees for various purposes.
16. Prepare appointment, promotion, and end of employment letters and issue new badges (Emp ID)
Government Relations:
17. Follow up and finalize all company transactions at government offices such as Police, Passports, Labour Office, GOSI, mudad and Ministry of Foreign Affairs …etc.
18. Finalize all employee related transactions or issues at government offices such as Exit Re-entry visas, exit visas, passport, and Iqama renewal, GOSI additions and deletion, Data Activation, issuing new labour cards, sponsorship transfers, police, and data transfers …etc.
19. Proper and efficient management of employee GOSI subscriptions and ensure timely and regular updates.
20. Stay informed of any changes to the government laws and procedures and stand as an adviser.
21. Explain employment standards and legislation such as workers compensation, labor standards
22. Stay up to date on the latest modifications of the labor law and counsel staff about any problems they may occur at work
Organization and people Development
23. Produce a comprehensive human resources action plan.
24. Produce HR policies and procedures/ handbook.
25. Develop Organization Structure and Hierarchy
26. Develop and monitor performance appraisal process.
27. Participate in market data surveys.
28. Create compensation matrix and grading system.
29. Design benefits program including medical insurance.
30. Develop referral program.
31. Liaise with the lawyers to meet legal requirements.
32. Produce and monitor Saudization and recruitment strategy.
1. Ensuring all payroll transactions are processed efficiently.
2. Maintain details of Employee salaries and ensure any changes are updated in an accurate and timely manner.
3. Preparing monthly payroll and bank transfer processing to employees’ salary account.
4. Processing new employee's contracts and terminations (from a payroll perspective).
5. Managing leave entitlements and payments.
6. Responsible for calculating all employee Benefits (Salary in advance, School fees, Business trip ..Etc.) .
7. Work with the all HR team to ensure Employee file and related documents are up to date and safely maintained.
8. Handle the GOSI system and ensure legally compliant related this matter.
9. Respond to all Employee queries and requests such as salary certificates, salary deductions, corrections, etc.
10. Provide administrative support to the HR team in completing any administrative matters related to payroll authorities.
11. Facilitate financial audits as and when required.
12. Maintain all payroll information and Employee salary data in a safe and confidential manner.
13. Prepare periodic/ad hoc payroll reports for management review and information as and when required
14. Maintaining and updating staff personnel files and records, including training attendance records etc.
15. Preparing and computing vacation and final settlement of employees.
16. Regular update of company policies and procedures on ERP.
1. identifying and working with the HR team to resolve various HR related issues
2. Communicating with customers where necessary and helping with trouble shooting and any client business needs
3. Helping with job audits and HR investigations and following up with relevant parties
4. Creating and delivering specialized presentations and training on HR related topics across the business
5. Providing advice and support to numerous departments in the organization regarding HR policies, processes, and best practice
6. Analyzing and presenting data and reports to the appropriate area of expertise, identifying errors and advising on solutions
7. Assisting the HR team in the progression and moderation of operating policies, guidelines, and systems to encourage best practice within the company
8. Reviewing employee and candidate data and inputting this into relevant HR databases
9. Potentially supervising with training and providing coverage and feedback of staff performance
1. Respond to internal and external HR related inquiries or requests and provide assistance
2. Redirect HR related calls or distribute correspondence to the appropriate person of the team
3. Maintain records of personnel-related data (payroll, personal information, leaves, turnover rates etc.) in both paper and the database and ensure all employment requirements are met
4. Liaise with other departments or functions (payroll, benefits etc.)
5. Support the recruitment/hiring process by sourcing candidates, performing background checks, assisting in shortlisting, issuing employment contracts etc.
6. Assist supervisors in performance management procedures
7. Schedule meetings, interviews, HR events etc. and maintain the team’s agenda
8. Coordinate training sessions and seminars
9. Perform orientations, onboarding and update records with new hires
10. Produce and submit reports on general HR activity
11. Assist in ad-hoc HR projects, like collection of employee feedback
12. Support other functions as assigned
MBA HR (Master of Business Administration in Human Resource) B.com Computers. (Bachelors of commerce/Accounting) Intermediate Commerce (C.E.C from Board of intermediate) S.S.C. (Secondary school from Board of secondary)