Syed Aqeel Ahmed Rizvi

Control all Incoming and Outgoing Drawings / Documents / MAR / MVR / ITR/etc. Ensure timely issuance & distribution of all the Drawings / Documents with correct revisions to all parties as detailed in the distribution matrix contained in project procedures.
Co-ordination with Client, Engineering Contractors, Joint Venture Partners, Subcontractors & Project Management Team and other Internal Departments for Documentation related issues.
Strict adherence to the internal & client provided documentation procedures.
Highlight areas of concern, define and / or assist in defining corrective action plan.
Produce reports as required by management & other parties from time to time. Ensure all project documents/drawings & correspondences are available in paper version & electronic version (scanned & native format).
Prepare Final Dossiers Indices for Client approval. Arrange Final Handover Dossiers as per the approved indices for onward submission to client through Company Certification Engineer.
Responsible for organizing and conducting Archiving & disposal of Project Files as per contractual requirements & in-house procedures at the end of the Project.
Report directly to the Project Manager.
• Prepare business correspondence, monitor & update registers, organize files.
• Prepare weekly progress report, weekly submittal logs.
• Prepare submittals (i.e. materials & shop drawings submittals).
• Prepare Daily Site Diary, Daily Attendance Sheet, prepare tables/forms for engineers.
• Others as maybe directed by Project Manager.

Received cash and check receipts, maintained Petty Cash/Day books and ledger books, inventory books manually as well as in computerized accounts.
Prepared payroll/salary reports and statutory reports or the employees, monthly pending list for debtors and creditors for sales and expenses and its follow-up.
Prepared monthly & annually statements such as stock statement, trial balance, and financial reports such as Profit & Loss Account, Balance sheet, reports.
Prepared correspondences, document invoices, handled general administrative duties, such as filing, faxing, copying and electronic mailing.

Secretarial support, typing correspondence, and dealing with the post mail and email, diary management, arranging and coordinating meetings and other ad hoc duties such as filing, answering the phone, dealing with different nationalities and personalities Route incoming calls to the manager and other staff and taking appointments. Take messages and deliver them correctly as soon as possible. Carry out word processing, filing, mail-outs, send out
Over 250 employee record maintenance both computer & personal files.
Employee renewal control (Residence/Passport).
Processing employee leaves application program & planning for their leave. Air ticket reservations etc.
Making monthly payroll (wages & salaries) & money distribution. Advances payment recoveries etc.
Keeping eye on day today site & labour camp activities.
Time sheet control (employee attendance system).