Project Coordinator
Isam Khairy Kabbani (COSMA)
Total years of experience :16 years, 7 Months
Here my duties/ responsibilities were as under:
• Maintaining and monitoring project plans, project schedules, work hours, budgets and expenditures.
• Creating RPOs & 3rd Parties request, as Aramco requires in different respective areas.
• Contact the Venders / Suppliers for visit the location to provide the estimation & quotations.
• Prepare the Project requirement documents and submitted to Aramco for Pre-Approval.
• Organizing, attending and participating in stakeholder meetings and explain the Project activities.
• Documenting and following up on important actions and decisions from meetings.
• Preparing necessary presentation materials for meetings.
• Ensuring project deadlines are met.
• Determining project changes.
• Providing administrative support as needed.
• Undertaking project tasks as required.
• Developing project strategies.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.
• Assess project risks and issues and provide solutions where applicable.
• Ensure stakeholder views are managed towards the best solution.
• Chair and facilitate meetings where appropriate and distribute minutes to all project team members.
• Creating and reviewing of reports
• Prepare the Job Completion document such as before & after Job Completion pictures, installation reports from vender / suppliers & work acceptance certificate by Aramco & Project Engineers.
giving administrative support to my supervisor also ordering material on SAP system for working smooth.
• Create Draft Work Order about what ARAMCO Inspector need Material in his respective areas.
• Checking the Materials availability in our stores (DHN Store, DM Store & SF Store).
• Checking the Materials Category to Order (B2B, DC, LPR, RPO & Third Party)
• After getting signature from Aramco Inspector & Aramco Supervising Inspector create the WO (work order) in SAP (IW31).
• Search the Material in SAP (MD04) material search engine by Part Number or Material Description etc.
• In B2B search the Material by Stock Number and make a reservation of that Material.
• After Order the Material follow up with the Vendor by Emails & Telephones.
• After receiving Material create MTF (Material Transfer Form) for respective Area.
• Call the customers to verify if the requested maintenance is attended or completed by the responding maintenance crew.
• Receives and updates completed maintenance job from technicians.
• Type and produce reports and correspondence utilizing word processing, spreadsheet.
• Collecting and summarizing data regarding materials on various maintenance request.
• Monitor and maintain office supplies and materials.
• Upgraded all office filing system.
• Compiled and maintained records of business transactions and office activities, performing variety of following and similar clerical duties and utilizing knowledge of systems or procedures: copied data and compiled records and reports.
• Responsible for follow-up work to ensure all backlogs are complete with the signature from the requestors or proponents.
• Process and initiate gate pass and temporary access for visitors who has a business purposes inside Aramco Community and in the Industrial premises.
• After job Completion close the Work Order in SAP (IW32).
administrative coordination among contractors and Aramco.
• Received and forward phone calls, consolidate weekly and monthly reports.
• Recording and updating employee’s database.
• Organize and initiate travel request for all employees and staff.
• Do daily timekeeping records for all employees in the division.
• Arrange or request online visas, plane ticket bookings and accommodation bookings for the consultants of any business visit inside Saudi Aramco, Dhahran.
• Initiate an e-leave request from all staff and employees in the division.
• Prepare a monthly timesheets as well as overtime for all employees and staff as well as Saudi contractors in the division.
• Maintains office supplies inventory by checking stock to determine inventory level.
• Ordered office supplies materials thru B2B for the department.
• Processed to reimburse expenses incurred from the official business assignment of the employee thru MPS/SAP system as well as invoices from business operation such as chemicals and materials needed.
• Preparing business correspondences and presentations thru Microsoft words and power points.
• Arrange and book receptions and functions for the department to any luxurious restaurants in and outside Saudi Aramco Dhahran Campus
• Answered and provide on work updates to the proponents and customers.
• Received calls from Government Schools for maintenance request and report it to the executive maintenance unit foreman.
• Follow-up and updates any pending minor jobs to the foremen and supervisors.
• Arrange a minor maintenance schedules for the technicians in their daily routine minor jobs to the customers.
• Monitored unattended requests such as emergency calls for shift crew (2nd shift crew) and a/c maintenance requests thru Plasma Screen and dispatched it to the technicians.
• Generates daily reports on status of orders.
• Answers customer’s queries on work updates.
• Reports any deficiencies to Quality Assurance Team.
• Answers correspondences, and prepares outgoing mails, taking note any dictation from the supervisors.
• Consolidate weekly reports for pending minor maintenance request and send it to the area foreman for necessary actions.
• Make in any Incident Reports and send it to Aramco Inspector to concerned Area Supervisors or Area Foreman.
• Assigned work to various crafts such as plumbing, electrical, carpenter, painting and other related general maintenance job.
• Tracked progress and keep up with the cost of labor and materials.
• Report and track needed maintenance work.
• Process or Create tickets for a maintenance problem that needs the attention from the technicians through SAP system.
• Printed out daily maintenance schedules for the customers and send it to the supervisors and area foreman assigned.
• Immediately inform to the assigned area supervisors for any emergency calls coming from schools and facilities i.e. fire, leaks and floods.
• Provides administrative support that is necessary, like filling in and processing forms.
• And other clerical related jobs. Admin Clerk/ Material Planner of DANA Store in Saudi Aramco Built Government Schools Division (SABGSD) under the sponsorship of Thabit General Service.
• Reviews materials lists for accuracy and/or parts problems
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Here my duties/ responsibilities includes following:
• Manage all the work at NRCs level.
• Reconciliation of Monthly Collection & Deposit Report.
• Fund Allocation of different projects.
• Reporting to Top Management regarding Projects Situation in Region.
• Coordination with HR regarding payroll issues.
• Use of Oracle ERP system for Data Acquisition.
• Maintenance of Daily progress positioning.
preparing deisel filling invoice for all Telecom companies.
Bachelor's with Economics