Syed Hasnain Raza

• Ensure that existing HR & Admin policies, procedures are updated in line with statutory requirement.
• Ensure the provision of accurate statistics and records.
• Manage office supplies stock and place orders.
• Maintain and update company databases.
• Recruitment of new staffs and preparing forms for new joinees..
• Probation evaluation of employees.
• Arranging necessary training, keeping track record of performance, annual performance evaluation.
• Issuance of offer letter, warning letter, letter of service etc and all letters related to employees.
• Organize a filing system for important and confidential company documents.
• Maintaining personnel files and employee records.
• Preparing payroll.
• Answer queries by employees and clients.
• Maintain a company calendar and schedule appointments.
• Distribute and store correspondence (e.g., letters, emails and packages).
• Arrange travel and accommodations.
• Schedule in-house and external events.
• Registering new employees for biometric attendance.
• Supervising subordinates and security staff.
• Preparing memos as and when required.
• Handling petty cash.
• Issuing SIM cards to new employees.
• Inspection of labour accommodation.

• Manage recruitment functions - sourcing and hiring staff, organizing interviews, administer on-line recruitment process etc.
• Administer general HR functions, mobilization, on-boarding, payroll coordination, staff transfers, superannuation coordination, demobilization etc. in line with company HR policies and procedures.
• Generate various HR analyses reports for reporting Manager, like staff look-ahead plan, labour histogram, on-cost and turn over analysis, mobilization summary etc.
• Making job description of employees.
• Probation evaluation of employees.
• Verification of attendance record.
• On board activity check list.
• Keeping record of leave applications.
• Annual performance evaluation record of all employees.
• Updating related record in server.
• Analysis of different aspects for HR development in company.
• Preparing HR forms for implementation of different policies.
• Ensuring compliance to regulations.
• Assistance to Manager HR and Administration and reporting on day to day basis.

• • Maintaining personnel files and employee records for reference and assisting other departments by providing necessary employee information. Proper filing of all the relevant documents in the staff’s file.
• Preparing payroll including overtime, absence, leave, new recruits and etc.
• Recruitment of new staffs as per requirement.
• Arrangement of travel documents for the employees & handling of petty cash.
• Preparing letters like warning letters, letter of service etc and all letters related to employees.
• Ensuring Compliance to Regulations.
• Maintaining proper record of leaves of the staffs.
• Preparation of leave application and any other relevant HR form.
• Handling Company’s Mobiles and SIM Cards.
• Assisting in Induction Programmes.
• Preparing cash advance forms and all forms related to HR.
• Facilitation of local recruitment.
• Ensuring smooth joining & Exit of New recruits & leavers as per HR checklist.
• Assisting HRM in Induction & Orientation program for new recruits.
• Assistance to Manager HR and Administration and reporting on day to day basis.
• Arrangement of required material for more than 6 showrooms within UAE as well as in Oman and Qatar.
• Assist the recruitment process by undertaking preliminary screening of CVs as per JDs.
• Assisting in Update organization structure as and when required.
• Coordinate with local and overseas recruitment agencies to fill vacancies.
• Screen applicants for basic compliance with position qualifications, summarize CVs for easier evaluation by the departmental heads.
• Meet walk-in applicants, collect and assess CVs.
• Ensure all vacancies are filled with the suitable candidates within the agreed timelines.
• Interview candidates and provide feedback to HR Manager / Supervisor and Line Manager.
• Generate recruitment related reports.

• Responsible for management and supervision of all operational activities.
• Handling office repair and maintenance issues.
• Assistance to Manager Finance & Admin. and reporting on day to day basis.
• Recruitment of support staff, performance management / appraisals of employees.
• Information Officer, public dealing and general administration.
• Dealing with security issues.
• Handling library record through library management software.
• Proper maintenance of filing system.
• Procurement and inventory control.
• Handling bank transactions, receipts & payments management.
• Preparation of vouchers & bank reconciliation.
• Maintaining attendance record of employees.
• Managing registration record of new and walk in clients.
• Correspondence with clients and higher authorities.