Livelihood officer
International Orthodox Christian Charities
Total years of experience :17 years, 6 Months
• Implement assigned project activities in accordance with proposal (s ) and in full compliance with IOCC and donor regulations and agreements, ensuring timely implementation of project(s), following the set work plan(s) and meeting deadlines set by IOCC and donors .
• With guidance from the Senior Coordinator, implement project activities and oversee day -to- day operations of IOCC’s livelihood center, including the planning & implementation of activities at the center
• Oversee volunteers, as assigned, following up on their attendance, performance, and complation of assigned tasks .
• Collect data & maintain thorough documentation regarding beneficiaries, project indicators, outputs, and outcomes as well as beneficiary selection
• Maintain organisation of project case files and be able to easily and quickly respond to inquiries on individual cases or the files as a whole at any time
• Lead career assessments with beneficiaries and provide one -on -one coaching sessions, as required .
• Ensure that project spending is in line with the budget and spending plan.
• Plan, coordinate, lead, and execute large-scale job Fairs .
• Compile and submit timely, reqular updates & reports .
• As directed, distribute non-food items, such as hygine kits, to beneficiary & properly thoroughly documents the distribution process.
• Working with person with disabilities, livelihood projects ( Particularly for person with disabilities)& knowledge of issues impacting refugees & disabled populations a plus.
• Experience leading career assessments, providing job coaching
• Facilitate & lead trainings & awareness sessions for community members, volunteers, & other related to leadership, employments skills, CV preparation, interview skills, financial literacy, livelihoods, & other related and requested topics .
• Ensured the success of the establishment and IGA of 25 women Self-Help Groups (450 Syrians and Jordanians)
• Provided access to Vocational Training to 60 Syrian and Jordanian youths, followed by an apprenticeship for 30 of them.
• Coordination and facilitation of diverse activities, inputs distributions, events, workshops, and training, in liaison with the support departments; producing Procurement Requests, Vouchers, Recruitment request, Terms of Reference, etc.
• Activity monitoring, data collection, and reporting.
• Supervision of the field assistants and volunteers’ activities (4 persons).
• Liaison with the beneficiaries and stakeholders (Ministries, Community-Based Organizations, local business owners, Vocational Training Centers, etc.).
• The field officer is responsible for providing management leadership and oversight in implementing all the program interventions in emergency response and development.
• I worked with the relevant Ministries, local partners, and community-based organizations, and SCI programme staff to ensure the timely implementation, quality, and relevance of the child protection program.
• Responsible for providing management and operational guidance to field teams and ensuring that high-quality activities are implemented in a timely manner. Responsible for ensuring that the VTC reporting requirements are met in a timely and quality manner.
• Supervision of VTCS & nurseries establishment.
• overall supervision to all activities ( vocational education and training services and early childhood care and development services and CBOs Activity training ) implemented in the area of operation.
• Work with local Ministries, local partners and community-based organizations, vocational training centers and help in the activities of (vocational education and training services).
• Working closely in coordination with the operation, procurement and logistics team to ensure all purchase and supply requests related to the activities implemented in the VTCs/ schools/CBOs according to SCI procedures.
• Work with the local partners and SC project staff to ensure the quality and relevance of the project interventions.
• Work closely in coordination with the field coordinator, Mobilizers and logistics team to ensure all purchase and supply requests related to the activities implemented in the VTCs/Nurses are done on time and according to SCI procedures.
• Documenting in a timely manner, all progress challenges, and learning for future implementation.
• Leading assessment in the operational area for all the interventions.
• Conducting regular field visits to the VTCs /Nurseries to verify quality /progress of all projects interventions and to provide operational and technical guidance and advice.
• Monitor budget/expenditure and report variances to the project manager in a timely manner for proper planning, reporting, and adjustment.
• Assist in the preparation of work plans, reports, and other projector management materials.
• Providing timely and quality inputs for donor/member reporting.
• Providing MEAL department with project data as required by project MEAL plan.
• Participate in the humanitarian response led by SCI in all operational and thematic areas
• Provide protection for children and follow-up activities, psychosocial support within the child-friendly spaces.
• Ensure that all activities are planned efficiently, effectively and lead all the community at the community level.
• Provide technical guidance for all protection and psychosocial activities relevant to this project CFS and YFS.
• Follow up with the social worker on monitoring and supervising the CPC activities.
• Relevant coordination meetings regarding the Syrian Humanitarian Response relevant to protection access and quality.
Provide protection for children and follow-up activities, psychosocial support within the child-friendly spaces.
• Ensure that all activities are planned efficiently, effectively and lead all the community at the community level.
• Provide technical guidance for all protection and psychosocial activities relevant to this project CFS and YFS.
• Follow up with the social worker on monitoring and supervising the CPC activities.
• Relevant coordination meetings regarding the Syrian Humanitarian Response relevant to protection access and quality.
• Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of crisis or emergency.
• Commitment to serving members and their donors, and to helping build a culture of member service throughout the organization.
• Receive all requisitions for programs, ensure approval by an authorized signatory. Consult with requestor on specifications, advise on best processes and initiate purchase procedures.
• Initiate canvass for assets and services getting three documented quotations for assets according to procurement policy, for non -approved suppliers.
• Suggest the procurement committee and getting the approval of the HR & Admin Manager. Prepare purchase orders based on best quality and best cost of a supplier.
• Maintain proper documentation of all procurement.
• Order assets and services from regular approved vendors.
• Following a competitive bidding process or market surveys, establish preferred vendor listing for use across the JCO. Establish procedures for 6 monthly review and maintenance of the vendor listing, to include feedback on vendors and negotiation of preferred rates.
• Implementing all procurement transactions and activities according to SC rules and regulations.
• Establish mechanisms to monitor compliance with the policies and procedures.
• Coordinate delivery between supplier and program.
• Supervise Admin Support Assistant and the Receptionist by providing clear guidance, orientation, clear performance objectives, evaluate their work and update their job descriptions (if required).
• Assist in the recruitment process by screening the beneficiaries application, Participating in the selection process and maintaining their records
• Maintain well-structured filing system for the program including documents, photos And keep track of beneficiary count records and monitor commitment and or dropouts.
• Develop related Program correspondence and follow up with the program’s partners on All necessary approvals.
• Serves as a central point of liaison with other departments.
• Schedules appointments and maintains calendars; schedules, coordinates and facilitates Meetings, as required.
• Tracking staff log-in sheet on a daily basis and submit a list of the tardiness staff to the HR person.
• Conduct office supply inventory and regularly replenish office equipment and supplies.
• Performs miscellaneous job-related duties as assigned.
• Responsible for office assets receipt and allocation to SC office.
• Control of Budget and Expenses
• Manage all the admin and logistics issues related to the DRR study implemented by And funded by UNICEF
• Supervise the staff and the volunteers during their implementation the DRR study in the Field
• Responsible for procurement of stationeries’ and training tools and delivery of Administration services
• Responsible for logistic issues such as travel and hotel Bookings for Workshop Participants
• Monitor the budget and follow up the expenses of the program
• Receive all the requisitions for programs, ensure approval by an authorized signatory.
• Consult with programs specifications and initiate purchase procedures.
• Participate in the procurement committee as requested.
• Maintain and update the admin and procurements files
• Participate in the negotiation of deals with suppliers.
• Coordinate delivery between supplier and the programs.
• Handle the financial and administrative matters of the company’s clients.
• Maintain and develop relationships with banks and business.
• Monitor and review the administrative and accounting functions of assigned clients
• Identify problems or unexpected events arising during work and resolve them
• Receive invoices and prepare them for payments (ensuring the right budget codes are provided and used)
• Co-ordinates procurement of materials and services as requested