Executive Franchise Coordinator
Paris Gallery Group
Total years of experience :10 years, 0 Months
• Reporting directly to the Head of Franchise. Involved in :
• Legal Contract Management
• P&L Coordination
• Brands Coordination
• Store Opening Operation
• HR recruitment
The responsibilities include but not limited to:
• Serve as a focal point of communication between the team and various departments of Paris Gallery, the suppliers, franchisees and other business partners.
• Coordinate and manage proper exposure for events, sponsorship and other activities held in locally and internationally. Focal point of contact for Marketing and communication team.
• Assist in preparing press releases for events, sponsorships, strategic corporate events and other activities undertaken by the Franchising department, including store openings in different countries.
• Ensure company policies and corporate strategies are complied and followed by all the concerned parties.
• Ensuring that all the heads of divisions are in par with the strategic goals and objectives.
• Manage and supervise efficient operation in the office.
• Communicate with franchisees (potential and actual partners) and keep all the concerned departments updated.
• Prepare external and internal correspondence and reports, coordinating with the various business units, department heads and senior managers for any matters related to Franchising projects.
• Champion and lead the corporate strategy development and implementation initiative.
• Prepare and update regularly reports coordinating the information from various departments and business units.
• Constantly promote company vision, mission, goals and corporate values.
• Gather information, compile various comprehensive reports and disseminate to all concerned.
• Efficient in communication skills, with ability to work independently.
• Establish and handle complex projects, records and files, interpreting the rules and regulations and applying them to work situation.
• Recruitment: Prepare and take approval for Salary Structure and Issuance of Offer letter of the selected candidates. Documents to be collected and appointment letter to be issued, induction to be given on the joining of the employee.
• HR Administration: Reviewing, updating and maintaining proper filing of performance appraisal forms and training schedules.
• HR Management: Handling all employee inquiries & grievances.
Working in a financial services company as a general manager personal assistant, the main task was to manage the office in the absence of the manager and to do all the office needs.
• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of my manager;
• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring manager is well-prepared for meetings;
• Cooperate with clients, suppliers and other staff;
• Deputizing for the manager, making decisions and delegating work to others in the manager's absence;
• Devising and maintaining office systems, including data management, filing, etc.;
• Arranging travel and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.
• Full responsibility of variety of luxury cosmetics, skin care and perfumes brands. Handling the process of sales, orders and achieving high targets.
• Enhancing the relation through direct contact with customers to achieve trustworthy relations and good sales.
• Maintaining proper database of repeat customers, providing them the best of services as a beauty advisor and a sales lady.
