Executive Assistant- Business Development Head and Deputy Head.
VFS Global
Total years of experience :13 years, 5 Months
Executed various administrative tasks, including travel arrangements (Domestic & International), scheduling & submission of various expense reports, & other correspondence for Head of Business Development, COO and Team.
• Maximized productivity by providing feedback on new processes and procedures.
• Served as an executive key-point person for coordinating external and internal business meetings. Effective diary management of complex meeting schedules.
• Prepared Organization chart and coordinated with HR for changes in the HRMS
• Prepared presentation, agendas, minutes of the meeting and distributing to all relevant members.
• Effective communication at all levels of management and business coordination with other departments and external clients.
• Processing payments to consultants and vendors.
• Prepared and drafted letters, etc. and proofread contracts to check for any discrepancies. Monitored the correspondence, classified, and prioritized it accordingly.
• Coordinated with the team for any reports to be submitted prior to deadlines.
Executed various administrative tasks, including travel arrangements
(Domestic & International), scheduling & submission of various expense
reports, & other correspondence for Head of Business Development, COO
and Team.
• Maximized productivity by providing feedback on new processes and
procedures.
• Served as an executive key-point person for coordinating external and internal
business meetings. Effective diary management of complex meeting
schedules.
• Prepared Organization chart and coordinated with HR for changes in the HRMS
• Prepared presentation, agendas, minutes of the meeting and distributing to all
relevant members.
• Effective communication at all levels of management and business
coordination with other departments and external clients.
• Processing payments to consultants and vendors.
• Prepared and drafted letters, etc. and proofread contracts to check for any
discrepancies. Monitored the correspondence, classified, and prioritized it
accordingly.
• Coordinated with the team for any reports to be submitted prior to
deadlines
Languages known.
• English
• Hindi
• Marathi
• French (basic)
• German (basic)
• Attended client meetings.
• Attended and actioned correspondence (emails, calls) reports and
communication pertaining to the Director's office.
• Maintained a folder for visa requirements of different countries for faster
submission.
• Effectively handled global travel arrangements for the executive team
(airline, hotel, airport transfers).
• Team Travel calendar prepared for smooth scheduling of monthly & quarterly
meetings.
• Registered vehicles and maintained insurance policies for vehicles & home.
• Credit card reimbursements, payment of phone bills
Maintained Profiles of Portfolio companies and important clients.
• Solely responsible for the coordination of Board of Directors meeting,
including presentations, board meeting files, travel etc.
• Managed and organized events for bankers meet.
• Managed travel arrangement (hotel & stay) for the entire team.
• Organized reimbursements of credit card expenses, travel and phone bills.
• Handed petty cash and provided timely details of expenses to accounts.
Achievement:
• Cleared pending invoices over two years.
Executive Admin/Receptionist
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