Finance Manager
Inca Interior Decoration LLC
Total years of experience :7 years, 7 Months
- Preparing company accounts and VAT returns
- Ensuring compliance with accounting deadlines
- Managing financial department with responsibility for Budgets, Forecasting, Payroll, Accounts Payable & Receivable
- Managing vendor accounts, generating weekly cheques
- Performing accounts payable functions for fit-out expenses
- Creating budgets and forecasts for the management group
- Liaising with bankers, insurers and solicitors regarding financial transactions
- Reporting on variances in quarterly costing reports
- Preparing annual company accounts & reports
- Monitoring and recording company expenses
Immensa Technology Labs was established in 2016 specializing in development & advancement of 3D printing in the United Arab Emirates. Immensa’s facilities in the UAE house a wide range of technologies including Selective Laser Sintering (SLS), Stereolithography (SLA), Extrusion (FDM), and Material Jetting. My job responsibilities as an Office Manager includes Accounting, HR roles & General Office Management, summarized as under:
-Assist in maintaining QMS as per ISO 9001:2015
-Maintaining books of Accounts in QuickBooks
-Update & maintain 1clique HRMS
-Day-to-day book-keeping & accounting for daily transactions
-Responsible for Annual Financial Audit
-Scheduling & overseeing work of Office Assistant(s), PRO & Driver(s)
-Preparing cheques & making payments to the suppliers
-Preparing BRS on monthly basis
-Cash & Bank Management such as getting the cash & cheques received deposited in bank on time
-Maintain Employees’ records for HR & Run Payroll for Employees
-Keeping records of Employee Training
-Maintaining Petty Cash
-Preparing weekly Dashboard for sales updates & Invoices issued
-Responsible for AP, AR & PDC
-Handling the Purchase & Shipments for Raw Materials
-Reporting to CEO
Liaison with sponsoring company for issues related to payments & agreements of the events such as International Conferences, Symposiums, Seminars, Workshops, Exhibitions & Scientific Meetings.
Preparing agreements for co-venture between EMA Scientific Societies & the sponsoring company.
Preparation of Invoices as per the agreed amount of payment by the sponsoring company.
Communicating with MOH \[Ministry of Health\] for the upcoming scientific events & their CME Points.
Organising the paper work - maintaining filing system for historic references.
Maintaining spreadsheets & storing documents as softcopy. Maintaining proper computer-based information & documentation such as - the CPD applications, CME grant email conversations, Presentations & Resumes of the speakers of the said events, Abstracts & Speaker details along with the agenda of the event.
Making spreadsheets of the information of the attendees of the events, preparation of the certificate of attendance & distribution of the same via e-mails.
Evaluating feedback of the speakers from the feedback forms filled by the attendees.
Dealing with telephone calls & e-mail inquiries.
Sending Membership cards to the EMA members who have either subscribed new membership or renewed their membership with EMA.
Maintaining a Meeting-schedule file & an Events file for historical reference.
I keep a performance log & update it frequently to prioritise my work, so that I don’t miss any deadlines & it helps me to keep a keen reminder of the upcoming tasks to be accomplished.
Reading & routing official correspondence & communications.
Noting the minutes of board meeting.
Preparing Telegraphic Transfers.
▪ To deliver lectures on assigned subjects using student-centered learning techniques and activities
▪ To collaborate with the academic team by developing various Power Point presenta-tions and lessons
▪ Mentor students to achieve their academic goals
▪ Evaluate students’ assignments and home work
▪ Assist / Draft internal as well external (University-level) Examination papers and marking of results
▪ To discuss students’ learning improvement and behavior in class with parents during the parent-teacher meeting
▪ To engage & educate students through on-line teaching & test methods via mediums like - Edmodo & Canvas infrastructure
▪ To observe the duties of Internal Compliance Committee \[Women Cell\] being it’s vice-chairperson at the university level
▪ To co-ordinate the academic as well as co-cirriculum activities of BBA programme in the department being the Programme Director of BBA
▪ To verify & co-ordinate the happenings & events at the University level & prepare press notes & articles being the Editorial Co-ordinator of SpaRKUp newsletter, a monthly newsletter by the institute & a yearly SpaRKUp Magazine
▪ Work as the main co-ordinator for backstage at Galore, the annual fest of the University
▪ Conduct Debate competition & Elocution competition at Galore being the co-ordinator for literary works in the Annual fest
▪ Worked as Admission counsellor for the BBA & MBA programmes at the instituted
▪ Co-ordinated the back-stage committee for the convocation ceremony
▪ Guided for financial & legal aid as a part of workshop on’Marketing plan for Herbal Products’ to the graduation students of Bachelors of Science \[Botany\]
Involved in course team activities and curriculum development for students
▪ Providing mentoring, advice and support to students on a personal level
▪ Evaluate students’ assignments and home work
▪ Maintain reports of student attendances and grades
▪ Framing question papers for the taught subjects to be submitted to publishers & journals,
as a part of their practice books
▪ Providing Administrative support in varying capacities to work collogue and senior man-
ager.
▪ Maintain and Distribute staff weekly schedule.
!
MCom - Accounting & Finance
MBA - Finance
BCom - Accounting & Finance