Office Manager & Assistant
KPMG Hazem Hassan
Total years of experience :27 years, 1 Months
All administration, organization works and follows up assignments with clients and staff.
Provides administrative support at the executive level and drives administration tasks across the team and division, duties include:
• Organizing an agenda of meeting and providing MD with a back-up material;
• All arrangements for hotel reservation, flight tickets and internal transportation;
• Processing mail, email and faxes;
• All correspondence memorandums, letters and reports;
• Preparing presentations reports charts & statistical tables for monthly, quarterly & annually reports;
• Establish and maintaining incoming & outgoing internal and external correspondence for projects handled;
• Follow up the proposal, reports, bills and cheqs for assignments;
• Follow up the vacations & attendance for department;
• Creating and maintaining a database of clients;
• Organizing, maintaining an accurate alphabetical & numerical archiving filling system;
• All data entry for assignments requirements;
• Reception visitors and presenting them to the MD according to his work schedule;
• Receiving phone calls and responding appropriately and transferring them according to their nature.
• Following up courier agencies to ensure arrivals and submittable of shipments;
• Following up the department's managers for the execution of the Managing Director decisions.
• Organizing all correspondences and all technical & administrative files; and
• Participates in committees specialized in purchasing office equipment and stationary necessary for secretarial work.
❑ KPMG Hazem Hassan Consultanting ( 2005 - 2007)
Secretary for Corporate Finance department
All administration, organization works and follows up assignments with clients and staff.
Provides administrative support at the executive level and drives administration tasks across the team and division, duties include: • Organizing an agenda of meeting and providing MD with a back-up material;
• All arrangements for hotel reservation, flight tickets and internal transportation;
• Processing mail, email and faxes;
• All correspondence memorandums, letters and reports;
• Preparing presentations reports charts & statistical tables for monthly, quarterly & annually reports;
• Establish and maintaining incoming & outgoing internal and external correspondence for projects handled;
• Follow up the proposal, reports, bills and cheques for assignments;
• Follow up the vacations & attendance for department;
• Creating and maintaining a database of clients;
• Organizing, maintaining an accurate alphabetical & numerical archiving filling system;
• All data entry for assignments requirements;
• Reception visitors and presenting them to the MD according to his work schedule;
• Receiving phone calls and responding appropriately and transferring them according to their nature.
• Following up courier agencies to ensure arrivals and submittal of shipments;
• Following up the department's managers for the execution of the Managing Director decisions.
• Organizing all correspondences and all technical & administrative files; and • Participates in committees specialized in purchasing office equipment and stationary necessary for secretarial work.
❑ Plato Garment Co. (2003- 2005) - Merchandiser Supervisor: The main role in my job is to create, by taking responsibilities for the: • From an inquiry, all information is gathered (quantity, which fabric, color, measurement, type of print, GSM, method of packaging, FOB or CM etc) to costing & provides a good price per pcs.
• Costing, purchasing for fabric and trims & follow up with all vendors and trims suppliers to be sure all details are correct and fabric will be in house in a proper time as per our plan.
• Follow up with sample room to making sample & sending on time to buyer to get all approval of style, print (if any), GSM, fabric, measurement & if there is any rectification to be made.
• Follow up production plan and quality with regular visit to vendors to be sure all details are correct and our order will be ship on time as per plan.
• Follow up productivity with lines, packing and monitoring for preparing daily, weekly, monthly reports, master summary and incoming accessories inventory report.
• Preparing packing list based on inspected garments for shipment & Follow up with shipping dept to be sure booking is sent on time with correct details.
• During these procedure/ responsibilities, always proved to be a good mediator; taking into consideration both buyer and factory.
❑ Breather For industry and development (2000 - 2003)
Planning & Follow up Supervisor (2002-2003)
Planing & Follow up Specialist (2000-2002)
• Check list material production planning and work orders.
• Cutting ticket plan and analysis.
• Fabric & order reconciliation report.
• General loading plan and monitoring.
• Coordinate system filling for communication plans.
• Production control & follow up.
• Daily & hourly production report.
• Weekly monthly production analysis report.
• Acts as a link between the company and clients.
❑ Sainsbury's part time (1999 -2000) - Administration Clerk
❑ HAMZA ASSOCIATES Consultants & Engineers (1997 - 2000) - Receptionist & Secretary works
• Human Resources Management Practical Diploma - December 2012.
• Bachelor Of Arts, Ein Shams University - Cairo, Egypt, May 1996. • Major: Geography. • Grade: Good.