Finance & Admin Manager
Medmac The First for Construction
Total years of experience :20 years, 6 Months
-Preparation of full set of budget for the company and the projects.
-Mentoring the actuals and measuring budgeting variances
-Analyzing and interpreting budgeting variances and solving budgeting problems
-Supervises activities of the Accounts Department
-Prepare, update and follow up the cash flow of the company
-Prepare full set of in-house financial statements on a monthly basis
-Accounts balances on monthly bases to guarantee accuracy of statements.
-Finalize the financial statements of the company with the Auditors
-Preparing Management information reports (As per IFRS standard) in areas of costing, finance, invoicing
-Supervising the functionality of the accounting system and review all accounts balances on monthly bases to guarantee accuracy of statements
-Conducting periodical review of the materials and assets
-Review and approve all the legal contracts of the company
-Preparation of Cost effective report on investment related expenditures
-Review and approval of Monthly Salaries, leave entitlements and final settlements
-Manage the HR department and coordinate with the company PRO’s
-Supervises activities of the Accounts Department which consists of 9 accountants, imparting proper training and guidance to the staff and lead them to accomplish the set goals
-Prepare, update and follow up the cash flow of the company.
-Building direct strong relationships with banks senior managers.
-Track banking facility and its effective utilization
-Supervising the functionality of the accounting system and review all accounts balances on monthly bases to guarantee accuracy of statements.
-Prepare full set of in-house financial statements on a monthly basis.
-Finalize the financial statements of the company with the Auditors, reviewing the financial statements drafts and approving them after studying the Auditors report, notes and presentation of the statements.
-Reviews and audits commercial procedures and documents
-Manage import and export banking transactions and formulates procedures.
-Prepares Management information reports in areas of costing, finance, invoicing
-Determine (with the Managing director) the monthly and annually budgets of each department and the company as a whole.
-Formulate insurance policies, and review the existing policies
-make suggestions/recommendations for revision in the insurance clauses to suit the requirements of the company
-Negotiation with insurance companies in line with the company policies to arrange insurance for projects and properties - comparing the premium as well as the policy clauses, positive or negative with a view to obtain the best.
-Correspond with Insurance Company in settlement of claim if any, including workmen’s compensation policy
-Conducting periodical review of the stocks to assess the movement of slow moving items
-Conducting periodical review of the debtors’ account and take actions to collect due receivables.
-Conducting periodical review of the creditor’s accounts.
-Review and approval of Monthly Salaries, leave entitlements and final settlements as per UAE labor law.
-Preparing a Simi year Budgets and adjust them according to the actual data.
-Schedualing and Managing the Work flow of the Accounts Dep., providing reports to the Board of Directors.
-Building direct strong relationships with banks senior managers
-Monitoring the daily flow of the bank and Preparing Cash Flow .
-Creating and Maintaining Chart of Accounts for the Department
-Manage and supervise a team of 5 Accountants and allocating the daily tasks among them.
-Make sure that the Accounting System is working properly, and that all elements of the system are as per the standards.
-Setting The System Documentation Cycle and Procedures for data Entry and mentoring the team while working on them.
-Controlling The Cost Allocations for Projects ( Total Flow of 430 Million Dirham's )
-Generating and review the monthly Accounting reports with budgeted figurs
-Finalize the annual financial statements For the Auditors
-Review the Calculation of Monthly Salaries and entitlements of approximate 270 employees and Labors.
-Building Strong Relationship with External Business Environment (Owners, Financial Dep. In Consultancy Companies, Sub-contractors, Suppliers … etc.)
-Review and approve all the legal contracts of the company
-Control of purchase Department and approve The Purchase orders based on the cost estimation for the projects
-Preparing day- to- day accounting activities.
-Participating in the preparation of routine reports and approves the same before these are forwarded to the manager.
-Maintain contact and deal with key external parties such as banks, affiliates, customers & suppliers
-Check payroll data before it is finally approved
-Assisting in the Process of Preparation the financial statements
-Utilize the computerized Accounting system to its maximum potential.
-Handle collection calls for A/R.
-Assist in the fulfillment process and customer invoicing
-Closely work with the Financial and Administrative manager to ensure the accuracy and timeliness of the month end close process as well as the identification, investigation and explanation of variances in monthly financial results
-Maintain the cash Sub ledger and verify that all transactions are posted correctly to the General Ledger.
-Re-Develop and maintain systems and procedures in related to job duties to maximize efficiencies and controls. sponsible for reconciling both Accounts Receivable and Accounts Payable sub ledgers to the General Ledger
-Follow up with the Creative Department to deliver the Ideas and the needs of the Marketing/Account managers
-Assist in Developing Job Description for the company
-Assist in Developing the Structure and hierarchy of the Company.