admin and control Manager
Al Nazih Group
Total years of experience :12 years, 2 Months
Manage and control all central administrative services to safeguard the company assets and make sure that all legal
documentation is updated and in place for the company to continue to functioning effectively and efficiently.
• Develop and implement all necessary administrative policies and procedures to ensure that the company
continues to operate efficiently and effectively.
• Plan the work requirements and assign /re-assigns tasks per unit.
• Develop and control the annual budget for all central support services.
• Present the budget to the HR director and work plan for final approval.
• Maintain awareness of any legislative or other changes that might affect the provision of central support
services to ensure that the company continues to comply with all relevant statutory and regulatory
requirements.
• Establish and maintain effective formal and informal links with relevant government departments and
agencies, local authorities, key decision-makers, and other stakeholders generally, to exchange information
and views and to ensure that the company is providing the appropriate range and quality services.
• Control the renewal of trade licenses, tenancy contracts, labor visas and immigration related issues.
• Prepare the company budget for None Trade Assets Requirements (i.e: Furniture, vehicles, office equipment).
• Responsible for the purchase of company required No Trade Assets (vehicles, furniture, computers, etc..) as
per approved budgets as per purchasing policy and maintain them in a proper condition.
Develop and implement a central record-keeping and information service and ensure that all necessary
safeguards are in place to maintain data security.
• Submits reports pertaining to the work progress considering the approved budgets and covering the status of
departmental support.
• Engages other management and other departments to agree on budget alternatives and suitable selection of
company assets.
• Advise managers and staff of the administrative support implications of operational changes.
• Manage and control all central services to ensure that they provide managers and staff with the level of support
they require.
• Monitor work delivered and asses its quality while taking necessary corrective measures.
• Responsible for keeping the company insurance policies in place.
• Assist in developing and implementing any necessary information technology systems to ensure that
administrative processes operate as efficiently as possible.
• Develop all necessary procedures to ensure that all the company’s offices and equipment are maintained to a
high standard and provide a safe and healthy work environment.
• Negotiate contracts as necessary for the effective maintenance of buildings and equipment.
• Secure the overseas visa, hotel reservations & travel tickets as per the travel policy.
• Develop comparative studies for available payment terms & conditions (ie:cash or loan) and submit for
approval to finance & HR Director.
• Always maintain updated records for company assets (bar-coding, listing, maintenance).
• Ensure that all vehicles are registered & well maintained.
• Manage the company phones & telephone system.
• Ensure the timely service of courier & international mail.
• Ensure corporate stationery is available.
• Ensure the proper implementation of the safety, hygiene, and environment policy.
In charge of coordinating an organization's administration system and general workflows supervising staff, facilitating communication throughout the school, and developing procedures to make a workplace more efficient.
• Assist the principal in leading and managing teaching and learning in the school community to ensure continuous improvement in standards of academic achievement for students.
• Leading and developing individuals and teams (employees and students).
• Developing and managing the relationships between the school and the community.
• Follow-up and evaluation of the performance of those who fall under its responsibilities in accordance with the approved organizational structure of the school.
• Participate in planning extra-curricular activities.
• Follow-up schedules (school schedule - reserve - shift - and the progress of classes to ensure a safe educational environment.
• Develop a student behavior and discipline policy and directly supervise its implementation with all those related to behavioral discipline
• Supervising school exams and following up the issuance of school reports and parents’ councils
• Follow up the school activities plan with the activities officer
• Follow up on the cafeteria as a member of the cafeteria control committee.
• Attend board meetings and participate in the implementation of decisions.
• Follow up on everything related to students, quotas and sudden permission.
• Carry out the tasks entrusted to it by the management, adhere to the work requirements and adhere to deadlines
• Submit periodic reports to the school principal
• Contribute to feedback on school performance
• Participate in reviewing the levels of students' achievement, evaluating them, and striving to improve them, or according to the educational plan.
• Supervising the day-to-day operations of the administrative department and staff members.
• Hiring, training, motivating and coaching employees as they provide attentive, efficient service to customers, assessing employee performance and providing helpful feedback and training opportunities.
• Analyzing information and processes and developing more effective or efficient processes and strategies.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
My Role in charge of organization, development, and monitoring of matters relating to student discipline at school. Maintain an environment that is safe, promotes inclusiveness, character development, gives individual assistance to students having behavioral problems, improving student discipline and to support the instructional programs of the school.
• Provide direct support service to individual students, small groups, and classrooms.
• Completes assessments, referrals, and counseling with students.
• Oversees implementation of school program, consults with staff and outside agencies and other organizations.
• Provide direct service to students in the classroom.
• Guides individuals and group of students through the development of educational growth.
• Completes written reports as needed / requested by principal.
• Implements the school’s discipline system creating clear expectations for student behavior and consistent follow up.
• Facilitates meeting with students, parents, and teachers., where individual student behavioral involved.
• Supervises students on the playground.
• Checking students’ attendance.
Chehimi Cooling company has been created in 1985, like oriented enterprise toward the production of cold rooms.
My role was planning and overseeing projects to ensure they are completed in a timely fashion and within budget, as well as designating project resources, monitoring progress, and keeping stakeholders informed the entire way.
Key achievements in management field:
• Handled employment relations issues such as grievances and employee welfare.
• Lead the recruitment process, including selection and interviewing of candidates.
• Collaborated with other managers in the business, sometimes internationally, to ensure the smooth running of the company from a people perspective.
• Oversaw staff attendance and absence monitoring.
• Managed talent pools and succession plans to ensure the company can continue to operate in the future.
• Administered financial elements such as payroll, compensation and benefits, and pension schemes.
• Handled highly confidential information in an honest and trustworthy way.
Highlights:
• Functioned as Project Administrator for
1)CP08-A1 & CP08-A2 - Infrastructure and
Landscaping at Spine and Marina Roads at Lusail City
2)Pearl Mansion Project.
3)MIDMAC Plant Department / Workshop.
4)Hamad International Airport (Passenger Terminal).
Key Responsibilities:
Logistic Work:
• Receiving and checking deliveries to ensure that the correct amount and type of stock is delivered.
• Signing delivery notes upon receipt of shipments.
• Heeding notes about appropriate procedures for handling stock, particularly when fragile.
• Unpacking items and arranging these on shelves, if needed.
• Preparing our clients' orders by gathering and loading stock.
• Ensuring that the facility remains clean, sanitary, and well-organized.
• Reporting all breakages and spills.
• Offering assistance to other staff in the department during lulls in your day.
Administrative Work:
• Arranges for inter-company transfers of employees.
• Checks and ensure the accuracy of timekeeping records.
• Administers the appraisal system and ensures that employee appraisals are submitted at the end of the probation period of an employee consequently prepares the results, analysis, and recommendation.
• Prepares statistical reports as well as preparing monthly administration reports and other related statistical requirements.
• Answers employee queries on payroll, sickness, leaves, and discipline procedures.
• Liaise with the main contractor and the consultant for the issuance of entry passes for the employees and the vehicles. on the project.
• Coordinates with Area Administration for issuance of driving licenses, residence permits, etc..
• Administers leave of employees in accordance with their contracts and in line with the work requirements.
• Arranges for documentation control and internal/external mails distribution.
• Ensures that the secretarial and clerical services are rendered to the different sections of the project.
• Coordinates with Area Administration for the insurance coverage.
• Administers the office services requirements such as stationery supply, repair of machinery, maintenance, the supply of water, etc.
• Organizes for the mobilization of office/camp and arranging for their furnishing and equipment requirements.
• Ensures that the list of first aid medicines is available at the first aid station/clinic.
• Administers the camp accommodation and maintaining a high standard of services in line with safety rules for the following: Food supply for different nationalities housekeeping, laundry services, the supply of water, electricity, recreation facilities, pest control.
• Coordinates with HSE on any safety violations observed or assist in the conduct of the investigation of accidents through documentation and coordination with Project Manager and Head Office.